Welcome to the Australian International Islamic College (AIIC), a distinguished educational institution committed to delivering an enriching and comprehensive educational journey. Our policies are designed to reflect our unique ethos, integrating traditional Islamic values with the robust framework of the Australian national curriculum.
ANTI BULLYING POLICY
PURPOSE
The purpose of this policy is to protect students from bullying and to respond appropriately when bullying does occur.
SCOPE
Students, parents and employees, including full-time, part-time, permanent, fixed-term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements
REFERENCES
Education (Accreditation of Non-State Schools) Regulations 2001 (Qld)
Australian international Islamic College Behaviour Management Policy
Australian International Islamic College Child Protection Policy
Australian International Islamic College Students With Disability Policy
Australian International Islamic College Student Code of Conduct
POINT OF CONTACT
Principal Coordinators
Approved By: College Principal Contact: PRINCIPAL Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
POLICY STATEMENT
Australia International Islamic College has a zero-tolerance approach to bullying.
Australia International Islamic College is committed to taking action to protect students from bullying and to respond appropriately when bullying does occur.
In order to prevent bullying from occurring, Australian International Islamic College will implement the following actions:
Raise awareness of the school community’s shared understanding of what bullying is, how it impacts on people and how bullying is responded to at the school
Develop and promote effective social skills and positive relationships amongst students
In order to respond appropriately to any incidences of bullying, Australian International Islamic College will:
Develop an appropriate mechanism for students and parents to report bullying
Educate students and parents on how to respond, in the first instance, to incidences of bullying, and how to then report all incidences of bullying
Educate employees on how to appropriately respond to reports of bullying
Investigate and act upon all reports of bullying
Take appropriate action, which might include support for targets of bullying and perpetrators and/or disciplinary measures.
Australian International Islamic College’s Student Bullying Reporting and Response Procedures explains the bullying reporting mechanism for students and parents, and details how employees will respond to reports, including that all reports will be investigated and acted upon, with appropriate support and consequences implemented.
DEFINITIONS
Bullying: is a systematic and repeated abuse of In general bullying may be defined as:
dominating or hurting someone
unfair action by the perpetrator(s) and an imbalance of power
a lack of adequate defense by the target and feelings of oppression and humiliation
It can occur at any age, across cultures, genders and socioeconomic groups. It can happen in the playground, toilet areas, to and from school or in the classroom.
Physical bullying: this is when a person (or group of people) uses physical actions to bully, such as hitting, poking, tripping or pushing. Repeatedly and intentionally damaging someone’s belongings is also physical bullying
Verbal bullying: repeated or systematic name calling, insults, homophobic or racist remarks and verbal abuse
Covert bullying: such as lying about someone, spreading rumours, playing a nasty joke that make the person feel humiliated or powerless, mimicking or deliberately excluding someone
Psychological bullying: for example, threatening, manipulating or stalking someone
Cyber bullying: using technology, such as email, mobile phones, chat rooms, social networking sites to bully verbally, socially or psychologically
If bullying amounts to harm as referred to in the school’s Child Protection Policy, then the matter must be dealt with under the Child Protection Policy.
WHAT BULLYING IS NOT
Bullying is different from ordinary teasing, rough-and-tumble or school yard fights. What makes it different is that the incidents are ongoing, and there is usually an imbalance of size, strength and power between the students involved. In formulating an effective approach to dealing with bullying it is helpful to note what bullying is not.
Bullying is not:
Mutual conflict where there is an argument or disagreement between students but not an imbalance of Both parties are upset and usually both want a resolution to the problem. However, unresolved mutual conflict sometimes develops into a bullying situation with one person becoming targeted repeatedly for ‘retaliation’ in a one-sided way.
Social rejection or dislike– It is not feasible to think that every student must like every other student. Refusing to play with a particular child or, for example, not inviting them to a birthday party is not bullying, provided social rejection is not directed towards someone specific and involves deliberate and repeated attempts to cause distress, exclude or create dislike by others.
Single episode acts of nastiness or meanness, or random acts of aggression or intimidation. A single episode of nastiness, physical aggression, verbal abuse or an occasional push or shove is not bullying, neither is nastiness or physical aggression directed towards many different The difference it that bullying is, by definition, action that happens on more than one occasion. However, since schools have a duty of care to provide a student with a safe and supportive school environment, single episodes of nastiness or physical aggression should not be ignored or condoned.
RESPONSIBILITIES
School Responsibilities
Australian International Islamic College acknowledges its responsibility to:
Raise awareness of bullying and how the school will respond to it
Take action to help prevent bullying
Implement a reporting mechanism for students and parents
Educate students and parents on how to respond to bullying and how to report it
Educate employees on how to appropriately respond to bullying
Ensure all staff are familiar with the school’s anti-bullying policy and provide appropriate professional development on a regular basis, including at the time of induction of new staff members
Ensure that all accessible areas of the school are patrolled thoroughly
Investigate and act upon all reports of bullying, including providing appropriate support and consequences
Employee Responsibilities
At Australian International Islamic College employees have a responsibility to:
Uphold and consistently apply this Policy
Respond appropriately to reports of bullying, including by investigating and acting upon reports of bullying, and by providing appropriate support and consequences in accordance with the Behaviour Management Policy
Watch for early signs of distress in students, which can be evident in any aspect of school life
Educate all students regarding their responsibilities as bystanders to a bullying incident
Ensure they do not model bullying behaviour in interactions they have with students, parents or other staff members.
Student Responsibilities
At Australian International Islamic College students have a responsibility to:
Not engage in bullying behaviour towards others
Report bullying occurring to them or others
Take steps to stop bullying as directed under this policy and Behaviour Management Policy
Parent Responsibilities
Parents should:
Watch for signs of distress in their child, such as, unwillingness to attend school, a pattern of headaches or stomach aches, equipment that has gone missing, request for extra pocket money, damaged clothing or bruising. Early contact is essential at this point.
Take an active interest in their child’s social life
Report to the school staff if they know, or think their child is being bullies
Keep a written record if the bullying persists: Who, What, Where and When?
Advise their child that there is nothing wrong with them
NOT encourage their child to hit back or respond verbally
Ensure they do not model bullying behaviour in interactions they have with the school staff and administration
IMPLEMENTATION
The policy of the AIIC is to take a proactive approach to bullying by establishing processes to educate and inform students about bullying and procedures to follow if a student is being bullied.
All students upon entry to the AIIC and all on-going students will be educated about the College’s anti-bullying guidelines as follows:
Year 1 and Year 7 students will be taken through a formal workshop including activities and discussions on the issue of bullying.
Education for all other year levels will occur through the College’s Pastoral Care program and at Year Level assemblies throughout the year.
In addition:
Parents will be included in the education e.g. Parents and Friends evenings and Newsletter.
all teaching staff will be continually educated regarding bullying at our school and more importantly, what their responsibilities are; and
a bullying audit will be conducted as necessary in Years 7 & 8, and, at least, once every two years.
The school has a ‘no-blame’ approach to bullying. That is, its main aim is to stop the bullying, rather than punish the perpetrator, although that does not preclude punishment if bullying persists.
For any incidents of bullying, a member of staff/senior student will deal with the problem on the spot, in order to defuse the immediate conflict. Once the immediate issues have been dealt with, the following steps should be taken:
1. Identification.
A student, parent or staff member reports bullying incidents/problem to a staff member or senior student who notifies a member of staff identified as a Bullying Contact Person to implement the anti-bullying program.
2. Initial interview.
The Contact Person interviews the victim and bully separately and records the details of the incident in writing on a standard proforma. The interviewer makes both parties aware of the bullying strategy and policy and discusses the issues surrounding the incident. The interviewer works with the students to devise strategies for conflict resolution. The interviewer attempts to reach a position where both parties are satisfied with the outcome, i.e. the victim feels secure and the bully is prepared to modify his/her behaviour in future. The victim understands that any further bullying must be reported immediately.
The strategy at this stage is not to apportion blame, or to punish; but to support the victim and make the perpetrator aware of the school policy and of the consequences if behaviour does not change.
3. Follow-up Interview
If the incident is repeated or the problem continues – both parties record the incident/problem in writing on a standard proforma. The Contact staff member interviews the victim and bully together and discusses the problem; makes the bully aware of the feelings of the other person and the effects the conflict may be having; and makes suggestions of strategies for the resolution of the conflict. The Contact Person may seek help from a qualified counsellor at any stage.
The Contact Person sends a letter to both sets of parents explaining the situation, outlining the strategies that have been determined and reinforcing the consequences that may flow from a repeat of bullying.
If a solution to a problem is not found, the school may consider the use of an outside person, such as a trained mediator, to assist in reaching a resolution.
4. Reinforce (as above), employ sanctions
If repeated counselling by the Contact Person, or others, does not stop the bullying, sanctions may be imposed. These could include, but are not confined to:
Official warnings to cease offending
Detention
Exclusion from certain areas of the school premises
Internal Suspension
Major fixed term suspension
Seek help from qualified counsellor
Permanent exclusion
COMPLIANCE and MONITORING
The school will:
Involve students, staff and parents in the development and review of its Anti-Bullying
Identify one or more members of staff as a Bullying Contact
Ensure all staff are familiar with the school’s anti-bullying policy and provide appropriate professional development on a regular basis, including at the time of induction of new staff members.
Establish and train student Peer Buddies to whom victims of bullying can report, and/or approach for support.
Ensure that all accessible areas of the school are patrolled
Establish, and widely publicise an e-mail address for students/parents to anonymously report bullying.
Staff members will:
Watch for early signs of distress in students. This could be evident in any aspect of school life.
Ensure they are familiar with the school’s anti-bullying
Where bullying is observed, intervene immediately to stop the
Offer the victim immediate support and help and outline what will now
Educate all students with regard to their responsibilities as bystanders to a bullying
Ensure they do not model bullying behaviour in interactions they have with students, parents or other staff members.
ANTI-DISCRIMINATION POLICY
PURPOSE
Australian International Islamic College is committed to protecting
students and employees from unlawful discrimination and to responding appropriately should such discrimination occur.
SCOPE
Students and employees, including full-time, part-time, permanent, fixed-term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements
REFERENCES
Australian International Islamic College Sexual Harassment Policy
Australian International Islamic College Student with Disability Policy
Australian International Islamic College Student Code of Conduct
Australian International Islamic College Employee Code of Conduct
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
POLICY STATEMENT
All students and employees at Australian International Islamic College have the right to learn and work in an environment free from unlawful discrimination. Australian International Islamic College will provide a fair and safe learning and teaching environment where all students and employees have equal opportunities.
Australian International Islamic College is committed to protecting students and employees from unlawful discrimination and to responding appropriately should such discrimination occur, including possible disciplinary action.
In accordance with relevant law, Australian International Islamic College will act to prohibit unlawful discrimination towards its students and employees, on the basis of “protected attributes” relevant to the school, whilst students and employees are engaging in their education and work at Australian International Islamic College. Both direct and indirect unlawful discrimination are prohibited.
In accordance with the relevant law, Australian International Islamic College prohibits unlawful discrimination against students in all facets of education at Australian International Islamic College, including:
admission and enrolment applications
terms of admission and enrolment
variation of the terms of a student’s enrolment
denial or limitation of benefits normally resulting from enrolment
exclusion or suspension of students
assessment and examination
access to resources and facilities
treatment of a student regarding training or instruction
In accordance with the relevant law, Australian International Islamic College prohibits unlawful discrimination against employees undertaking all categories of work, whether it be full-time, part-time, permanent, fixed-term, casual, work experience, vocational placement or voluntary, and in every aspect of work, including:
recruitment
terms and conditions
training
promotion
termination of employment
DEFINITIONS
Direct discrimination: Direct discrimination on the basis of an attribute happens if a person treats, or proposes to treat, a person with an attribute less favourably than another person without the attribute is or would be treated in circumstances that are the same or not materially different.
Indirect discrimination: Indirect discrimination on the basis of an attribute happens if a person imposes, or proposes to impose, a term
with which a person with an attribute does not or is not able to comply
with which a higher proportion of people without the attribute comply or are able to comply
that is not
Victimisation refers to less favourable treatment of a person or persons or subjecting them to some form of detriment because the person:
Has made a complaint or has proposed to make a complaint in accordance with the Policy;
Has acted as a witness or has proposed to act as a witness in a complaint;
Has supported a victim or intends to support a victim of a complaint;
Has been made a respondent in a formal complaint
RESPONSIBILITIES
School Responsibilities
The legislation establishes a legal responsibility on employers to provide workplaces free from discrimination.
Australian International Islamic College takes reasonable steps to prevent unlawful discrimination in the school, as follows:
Develop and implement an anti- discrimination policy to assist in preventing any instances of discrimination.
Educate and train relevant employees to assist in preventing any instances of discrimination and to appropriately respond to any instances of
Establish appropriate grievance and complaints procedures via its Australian International Islamic College Complaints Handling Policy to appropriately respond to any instances of discrimination.
Remove any discriminatory or offensive materials, rules and practices to assist in preventing any instances of discrimination.
Encourage employees and students to contribute to a healthy workplace culture to assist in preventing any instances of discrimination.
Student and Employee Responsibilities
All students and employees at Australian International Islamic College have a responsibility not to engage in discriminatory conduct and to uphold the school’s policy.
If students or employees believe that this type of behaviour is occurring in the school, they should make a complaint under the school’s Complaints Handling Policy.
Implementation
In implementing the Anti-Discrimination Policy, AIIC affirms its commitment to the prevention
of such behaviour in the College and aims to:
Promote appropriate standards of behaviour at all times;
Implement training and awareness raising strategies to ensure that all AIIC students, employees, volunteers and contractors know their rights and responsibilities with regards to discrimination, vilification and victimisation;
Encourage the reporting of behaviour that breaches this policy;
Protect individuals from any victimisation or reprisals for being involved in a complaint under this policy;
Provide an effective procedure for complaints based on the principles of natural
Compliance and Monitoring
AIIC will keep appropriate records, monitor and report on discrimination issues. AIIC is committed to protecting students from unlawful discrimination and to responding appropriately should such discrimination occur, including possible disciplinary action. Any instances of discrimination should be reported under the AIIC Complaints Handling Policy
PREFACE
Assessment of student learning is a vital component in the Australian International Islamic College’s provision of a high-quality and rigorous curriculum. This policy enshrines the shared values and principles regarding student learning and assessment. Assessment for teaching and learning is vital for the accurate measurement of student attainment and the accurate tracking and prediction of student progress toward targeted achievement standards. Each year level team or subject faculty sets the minimum number of summative assessment tasks necessary to accurately assess the students learning achieved as per the learning intentions and achievement standards.
SCOPE
This policy aims to give appropriate guidance to teachers and Academic Coordinators about the purpose of assessment, types of assessment and how assessment should be utilized in lessons, end-of-unit assessments, and monitoring the students attainment and progress.
Approved By: College Board Status: Approved Contact: Principal Reviewed: Annually Date Approved: February 2024 Next Review Date: December 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
PURPOSE AND OVERVIEW
The purpose of assessment is to:
Promote, assist, and improve student’s attainment and
Inform programs of teaching and
Provide students attainment and progress information, via the Colleges reporting system, to students, parents, teachers.
Provide information for the issuing of certificates of
Provide student attainment and progress data, allowing analysis of students results for school improvement strategies and provide information to other regulatory organizations such as the College Board, the state minister for Education, the Department for Training and Employment, the Federal Minister for Education).
ASSESSMENT EXPECTATIONS
Assessment Expectations of Academic Coordinators and Assistant Heads of Teaching and Learning:
Secondary Academic Coordinators and Primary Assistant Heads of Teaching and Learning are accountable for quality assuring assessment items using the QCAA understanding K-12 assessment for both the Principles of Assessment and the Attributes of Quality Assessment. The curriculum leadership team are responsible for quality assessment items; ensuring all assessments are valid, is clear and fair, meets the QCAA directives for assessment and submission of student results. The academic leaders select the assessment items prepared by the subject teachers and prepare the copies to be handed out to the subject teachers prior to the assessment schedule.
Assessment Expectations of Teachers:
Teachers are accountable for designing assessment programs and making judgments about the standards achieved by their students within the assessment and reporting
Teachers are expected to write quality assessment items for the subjects they teach for submission to their respective academic leaders, and to engage in all quality assurance procedures to ensure the validity and accessibility of all assessments.
To inform the level of student attainment and to set higher challenging work and
To help teachers differentiate learning and assessment tools to support students’ needs with regards to learning difficulties/needs.
Teachers will support students by providing them, where appropriate, with modelling, scaffolding, and annotated exemplar responses. They will engage students in feedback and reflection on their assessments and will be able to articulate reasoning behind judgments of the standards achieved.
Teachers are responsible for informing parents when students do not provide work to support a judgment of achievement and are likely to be awarded with a Not-Rated (N) level of achievement on their report card.
Assessment Expectations of Students:
Students are expected to complete all assessment items within a course of Students will meet assignment deadlines as set out in the assessment task sheet and assessment schedule.
Students who require special provisions or arrangements regarding a change of due date should meet with the Assistant Heads of Teaching and Learning in the Primary School or the relevant Academic Coordinator in the Secondary School, regarding their application for a change in assessment conditions.
Students are to save their work at every stage in the preparation of an assignment to verify authorship and editing processes undertaken.
Students are to save all assessment files and have back-up Computer malfunctions will not be accepted as grounds for extension.
Students who miss assessment resources and task sheets are responsible for ensuring these
are collected from the appropriate teachers.
Submission of assessment is the responsibility of the student and must adhere to the deadlines and submission process as outlined within the assessment task.
Students are required to submit a medical certificate or a letter from parents when they miss any written assessment or fail to meet the deadline of draft or final submission of any
Year 12 students are required to submit a medical certificate when they miss any final Internal and QCAA External Assessment or fail to meet the deadline of draft or final submission of any assessment.
Students are responsible for maintaining academic integrity, assuring student authorship and correct referencing for all assessment submissions.
Assessment Expectations of Parents/Carers:
Parents/carers are expected to support and encourage their children to complete and submit all drafts and final assessments by the due dates.
Parents/carers are expected to inform the teacher of any difficulties relating to the completion of assessment tasks in a timely manner and provide documentary evidence where necessary.
Parents/carers are expected to promote academic integrity and student authorship of all assessment items.
TYPES OF ASSESSMENT
Assessment can be:
Formative – ongoing for teacher and pupil information and to indicate the effectiveness of teaching and learning.
Summative – for recording and reporting purposes, to indicate strengths and weaknesses and to aspire to international benchmarks.
Formative Assessment
Formative is Assessment FOR Learning (AFL). It provides the teacher with evidence of daily progression in learning. It supports learning through identifying difficulties, providing feedback, and diagnosing future learning priorities. Formative assessment is ongoing, and it assists teachers to
determine the nature of students’ learning and provide the appropriate feedback or intervention.
Examples:
Class work
Peer assessment
Self- assessment
Questioning
Oral Discussion
Presentation
Short Recall Test
Teachers use this information to:
Inform their planning so that work is appropriately differentiated, considering different children’s
learning styles, abilities, and progress.
Monitor teaching effectiveness and teaching
Improve the motivation and self-esteem of each
Inform the children and parents about progress and the next
Help set realistic but challenging targets for individual students, groups, year groups, and
Summative Assessment
Summative is Assessment OF Learning. It is used mainly to measure performance and clearly identifies a standard of pupil attainment. It is carried out at the end of a period of learning, such a unit, Term or Semester. Summative assessment measures a student’s ability to demonstrate the curriculum achievement standards as set out by the Australian Curriculum and Reporting Authority (ACARA). Summative Assessment results contribute to the end of learning period – Term or Semester – student report.
Examples
External Examinations
Internal School Examinations
End of Topic/Unit Tests
Research
Presentations
Folios
** All summative assessments are graded on the A-E five-point scale and supported by rubric standards (Appendix A).
ASSESSMENT SCHEDULE
Year 11-12 students are required to complete and submit all assessment items as prescribed by the College and QCAA in due time. A student in Year 11 or 12 who fails to successfully complete any summative assessment may be deemed to have insufficient evidence of achievement of a subject and may not be adequately eligible for QCE and ATAR. All Senior students follow the guidelines as outlined in the College’s Senior Secondary Academic Policy.
Students receive a formal Assessment Calendar for summative assessments. By Week 2 of Term 2 and Term 4, students and parents receive the Assessment Calendar via the AIIC School App/email. The calendar will outline key assessment dates. Senior students studying General subjects receive the assessment calendar based on QCAA guidelines.
Changes to the calendar can occur only when the relevant coordinator recommends the change,
and it is approved by the HOS or Deputy Principal. Students will need to be given reasonable notice (1-2 weeks) of the change of due dates. Amendments will be published as necessary.
ASSESSMENT WEIGHTING
Teachers plan a minimum of one summative assessment in each term. However, it is recommended that more than one summative assessment is completed per term. The summative assessments for each term contribute to the final semester grade. The extent of their contribution depends on the unit’s planning and may vary from subject to subject.
OVERVIEW OF ASSESSMENT
Assessment at Australian International Islamic College has been designed to align with curriculum and pedagogy as set out by the Australian Curriculum and Reporting Authority (ACARA, 2019). The process is designed to ensure fairness to all students carrying out assessment tasks. The assessment items are underpinned by equity principles and are designed to be responsive to the diverse needs of students. The policy and approach reflect the principles and policies of the QCAA and applies to all subjects based on ACARA/QCAA syllabuses. It is common practice to label assessment as being formative and summative according to the major purpose of the assessment. Formative and summative assessments complement each other, and both should be used to form a comprehensive profile of student achievement.
ASSESSMENT COMPLETION
Students are required to complete all assessment items as prescribed by the College. Consequently, a failure to complete assessment directly impacts on the students’ eligibility to continue their study at the college as per the college Promotion Policy. It will also impact the QCE and ATAR eligibility of Year 11 and 12 students if they do not complete all assessments in their Senior year levels.
A student in Year 11 or 12 who fails to submit assessment for a subject as per the Senior subjects’ requirement specified by QCAA, could be deemed to have insufficient achievement in a subject and may not be adequately assessed. As a result, the principal reserves the right to determine the enrollment of the students as per the Senior Academic Policy of the College.
Examinations
Attendance at Exams or Tests
Students must attend all tests and examinations at the scheduled time.
Non-Attendance
In Years 11 and 12 if a student is absent for an examination or fails to submit an assignment on the due date, the student must submit a medical certificate when the student returns to school. If the student fails to submit a legitimate medical certificate, then academic consequences may apply.
In Years 7-10- if a student does not attend an examination or fails to submit an assignment due to illness the student must submit a medical certificate or a note from the parent explaining the illness on the students return to school. If the student fails to submit a legitimate medical certificate or note from the parent, then academic consequences may apply.
Students’ inability to attend an examination.
Preexisting illness: If a student is ill and/or cannot attend a test or exam, the following procedure must be followed:
The College must be notified before the scheduled test/exam or as soon as
Immediately on return to the College, the student is responsible for reporting to the teacher to make alternate arrangements to sit for the test/exam.
A Doctor’s Certificate as proof of illness must be produced on the student’s return to college.
Students must inform the teacher before the assessment date of any prior unavoidable commitments. The teacher will determine if the commitment is ‘unavoidable’ to ensure the absence is valid.
Exceptional circumstances: Exceptional circumstances will be considered by the
Failure to attend an exam.
If a student fails to attend scheduled exams/tests and do not comply with the conditions outlined above, the result will be recorded as “N”.
Assignments
Drafting and monitoring policy
Each teacher has a system of monitoring and recording student progress (e.g. class work, rehearsal notes, drafts, photographs of work, teacher observations) through the teaching, learning and assessment process. When an assignment draft is due, students must submit a hard copy or digital copy as per teachers’ choice. Digital copies must be uploaded to class Teams to be screened by plagiarism detection software. The teacher will keep a record of draft submissions and provide necessary written or verbal feedback.
Managing response length
Students will be supported in understanding the required and acceptable response length for an assessment piece. Where a submission is under the response length, students will be marked and graded based on their submission, with adequate feedback given during the drafting phase to improve the quality of the submission.
Where students exceed the submission length, students will be provided feedback at the drafting phase regarding the length. If a student submits a response (exam or assignment) that exceeds the length specified, the student will be awarded a grade based on the volume of work that is within
the response length. Further responses outside the length stipulated will not be included in the marking or grading.
Submission of Assignments
Written assignments are to be handed to the subject teacher during the allocated time. The assignment can be submitted digitally or in hard copy as per the teachers’ decision. Students must keep a copy of the assignment.
Students who fail to comply with this process and/or fail to submit assignments, may not be rated, and may not be able to submit later. Failure to submit an assignment may result in the draft being graded, or the student producing the assignment during the scheduled class period.
Extension of Assignment Due Dates:
Students can apply or request for an extension for the following reasons only:
Illness: A medical certificate is required as
Extenuating Circumstances
Bereavement, family breakdown
Representative sporting/cultural commitments
Long-term illness of self or family member
Family activities of a very special nature requiring absence from the College which has been applied for to the Principal.
No extension of time will be approved on or after the due date. The draft will be considered as the final submission if a student is unable to meet the due date and will be graded accordingly.
Plagiarism
All final copies of written assignments are to be submitted through Turnitin in Microsoft Teams. A similarity above 20% will be investigated by the teacher and may be marked down or not accepted. Students must ensure that an assignment consists of their own work only. Significant plagiarism could result in the assessment task being deemed as a non-submission.
Any use of AI platforms/software to generate content or submissions will be treated as plagiarism and not accepted for marking.
Special Provision
“Special provisions” means making reasonable adjustments to conditions of assessment to ensure equitable opportunities for all students. Special provision may be particularly relevant for students with specific educational needs requiring reasonable educational adjustment or exemption from assessment. Students with specific educational needs have their needs considered in a proactive way – to design inclusive learning and assessment programs, and to provide opportunities for alternative assessment arrangements.
ASSESSMENT REPORTING
The cumulative results from summative assessments are recorded in the Interim (Term 1 and Term
3) and Semester reports. Interim reports display the average grade of all assessments covered in the Term. Semester reports display the average grade of all assessments in the semester, the weighting of which is determined by the HOS. The DP communicates the due dates of the Interim and Semester reports at the beginning of each term and as per the academic calendar.
QUALITY ASSURANCE PROCEDURES
Assessment moderation is a process for developing consistency or comparability of assessment judgments across the college. The Academic Coordinators and Assistant Heads of Teaching and Learning lead the moderation process of all assessments.
Moderation for improvement: All assessment papers are required to be moderated before they are presented to the students. It develops the capability of teachers to undertake appropriate assessments and make consistent and comparable judgments. It therefore involves collaborative processes supporting the professional development of teachers.
Moderation for accountability: All student response papers must be moderated before finalizing the students’ level of It provides official confirmation of assessments that are reported for individual students or for cohorts of students; it therefore involves some external control mechanism or validation requirement.
ACADEMIC INTEGRITY
The Australian International Islamic College expects students, parents and teachers to understand and implement the QCAA academic integrity of assessments and results. Teachers, parents/carers, and others who support students in their learning must adhere to the guidelines for academic integrity. Plagiarism: the copying of another person’s ideas, text, or other creative work and presenting it as one’s own, will not be tolerated.
Examples of plagiarism include:
Copying or closely paraphrasing sentences or paragraphs without acknowledgement of the
Copying ideas, concepts, tables, designs, sounds, images, music, scripts, research data mathematical workings, etc.
Copying or adapting another student’s
“Cutting and pasting” statements gathered from a variety of
Submitting work produced by someone else on the student’s
Self-plagiarism – re-submitting work you have already submitted as an assessment
Purchasing or obtaining assessments from an internet site and submitting as an original
The use of AI platforms or software to create content or whole
When a student is suspected of or observed participating in an act of academic misconduct, students are permitted to complete the assessment despite the alleged incident of misconduct. Students are notified at the end of the session that a report may be made to the Academic Coordinators, HOS, Deputy Principal. All incidents of misconduct will be investigated and a student who is guilty of misconduct may face disciplinary action. The principal reserves the right to take the final decision of any academic misconduct.
Types of Academic misconduct defined by the QCAA:
Type of misconduct | Examples |
Cheating while under supervised conditions |
· beginning to write during perusal time or continuing to write after the instruction to stop work is given.
· using unauthorised equipment or materials
· having any notation written on the body, clothing or any object brought into an assessment room.
·communicating with any person other than a supervisor during an examination, e.g. through speaking, electronic device, or other means such as passing notes, making gestures or sharing equipment with another student |
Collusion |
· when working in a group, submitting a response that is not individual (the response submitted by each student must be the student’s own work)
· assisting another student to commit an act of academic misconduct |
Contract cheating/ significant contribution of help | · asking for help on an assessment item from a tutor or a person in a similar supporting role that results in the tutor/other person completing or significantly contributing to the response.
· paying for someone or a service to complete a response to an assessment |
Copying work | · deliberately or knowingly making it possible for another student to copy responses. · looking at another student’s work during a supervised assessment
· copying another student’s work |
Disclosing or receiving information about an assessment | · giving or accessing unauthorised information such as the answers to an examination prior to completing a response to an assessment · making any attempt to give or receive access to secure assessment materials |
Fabricating | ·inventing or exaggerating data |
· listing incorrect or fictitious references | |
Impersonation | · arranging for/allowing another person to complete a response to an assessment in place of the student. |
Misconduct during an examination | · distracting and disrupting others in an assessment room |
Plagiarism or lack of referencing | · completely or partially copying or altering another person’s work without attribution (another person’s work may include text, audiovisual material, figures, tables, images or information) |
Self-plagiarism | · duplicating work or part of work already submitted as a response to an assessment |
MARKING ASSESSMENTS AND ASSESSMENT CRITERIA
AIIC uses a criterion-based approach to marking and assessment decisions against set assessment criteria. A marking guide identifies the valued knowledge, understanding and skills to be assessed in all assessable elements/dimensions of the assessment paper. Each assessable element/dimension is accompanied by a set of task specific descriptors (rubrics). These assist teachers to judge the quality of student’s response to the assessment task against on a five-point (A-E) scale (Appendix A). Subject outlines, assessment tasks and marking rubrics are available in the Assessment section of each subject in the unit plan at the commencement of the term.
APPEALS PROCESS
If a student is not satisfied with an assessment outcome, he/she must first discuss this with the teacher. If an assessment issue cannot be resolved through discussion with the teacher, then the student (or the parent/carer) should approach the relevant Academic Coordinator responsible for the course. If an assessment issue cannot be resolved through discussion with the Academic Coordinator, the student (or parent/carer) must apply in writing for a meeting with the HOS or Deputy Principal for further investigation.
The appeals process:
FURTHER INFORMATION AND RESOURCES
Behaviour for Learning Policy
Promotion Policy
Senior School Academic Policy
APPENDIX A
Grade Descriptor
Grade | Scale in Percentage | Descriptor |
A | 85-100 | An outstanding level of achievement. The student has an extensive knowledge and understanding of the unit material and unit objectives beyond the normal expectations of the course. This constitutes a very high level of competence. |
B | 70-84.99 | A high level of achievement. The student exhibits a comprehensive understanding of the unit content and unit objectives and can readily apply this knowledge. This constitutes a high level of competence. |
C | 50-69.99 | Sound standard of achievement. The student has demonstrated an acceptable level of knowledge and understanding of the unit content and unit objectives and has achieved a basic level of competence in the processes, skills and knowledge of this unit. This constitutes an adequate level of competence. |
D | 25-49.99 | Limited standard of achievement in the unit. The student has limited knowledge and understanding of the unit content and unit objectives and has not been able to demonstrate a satisfactory level of competence and skill in the unit content. |
E | 0-24.99 | Very limited standard of achievement in the unit. The student with a current enrolment failed a component of the unit deemed essential to pass the unit. |
ATTENDANCE & PUNCTUALITY
POLICY & PROCEDURE
PURPOSE
The purpose of this Policy and Procedure is to make clear the College’s expectations as it relates to regular and timely attendance by students. Further, it aims to strengthen the partnership between parents and the College in ensuring that students arrive at school on time, that they attend their classes as scheduled and that their safety is maintained at all times.
SCOPE
This policy and procedure applies to all students and families of Australian International Islamic College
Approved By: College Principal Contact: Heads of School Date Approved: October 2023 | Status: Approved Reviewed | Annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
OUR COMMITMENT TO SAFETY
The College is committed to the safety and wellbeing of our students. Part of this is to ensure that they are on campus and in class at the designated times. We achieve this by having a rigorous roll marking process, which is completed electronically throughout the day. If a student is absent from the College, we notify parents and if a student is present, and is them found to be missing from class, this is treated as an emergency situation.
PUNCTUALITY
Our College values the education of students, as well as respecting the time of educators and support staff. It is an expectation upon accepting enrolment at the College that students arrive at College no later than 8:30am and are present, in Form class at 8:30am.
Students are expected to arrive at class after break times promptly. The College works to assist students by ringing a warning bell 3 minutes before students are expected to be at class. This bell rings before Form Class, at the end of Morning Tea and at the end of Lunch.
Students who are not at class on time are marked as being absent. No student will be accepted into a class late.
LATE ARRIVAL
From time to time, a student may arrive late to the College for a valid reason, such as a medical appointment. In these instances, we ask that parents phone the College ahead of time and explain the reason for the late arrival.
Upon arrival at the College after 8:30am, parent must escort their child into the Admin office and physically sign their child in. This is a legal requirement as we must have parental consent to sign a child in after the designated roll marking time of 8:30am.
Please note that sleeping in and traffic are not acceptable reasons from being late.
All students who are late to the College may be subject to a logical consequence equal to the time that they have missed in class.
REPEATED OR UNEXPLAINED TRUANCY
Where a student is routinely late, late for no valid reason or who arrives without a parent the College reserves the right to refuse admission to that student, on that day.
Students who routinely arrive late to the College pose a significant hinderance to the running of the College, and prevent our Support Staff from supporting the many students of the College that need it.
In these cases, parents may be asked to take the student home for the day, and to meet with the respective Head of School to come to a resolution, ensuring the child is at school on time in the future.
It is our firm commitment to supporting students in their learning, and to do so, students need to take responsibility for arriving at College on time.
Repeated truancy from class (including arriving late routinely) may put a student’s enrolment at risk of termination.
BEHAVIOUR FOR LEARNING POLICY
PURPOSE
The Australian International Islamic College is committed to the creation of positive, challenging, and supportive learning environments in which students are encouraged to exceed their learning and developmental expectations. This policy’s goal is to develop the student’s character, by developing respect and passion for the Islamic faith and the practical, daily, implementation of the Islamic traditions and values in every aspect of student life at the College. The Islamic tradition that underpins this policy is: Al Adab Qabla Talab – Respect before Learning
SCOPE
This policy applies when students are onthe campus, travelling to and from the College, when they are off-site on excursions or attending camps and at any time when students are representing the College.
VALUES
The Behaviour for Learning policy has at its foundation in core Islamic elements deemed essential by all stakeholders of the school community.
Promoting Adab (Respect)
Nurturing Taqwa (God Consciousness) by
Creating a learning environment informed by an Islamic worldview- faith through
Student character development by the external manifestation of all components of the Islamic
The development of self- correction, emotional intelligence, and
The whole College community is focused on the development of student behaviour, their character and Islamic faith development.
STUDENT BEHAVIOURAL RESPONSIBILITIES
Core Responsibilities
Student behaviour, conduct, manners, and language should be to the highest standard which brings credit to themselves, their families, and the school community.
All students should treat all members of the school community with courtesy and
Bullying, intimidation, or any form of harassment (physical or verbal) will not be
Students should respect all College Vandalism of any kind will not be tolerated.
Students should proceed directly to their classroom/s when expected, as per the school schedule and bell times. Students should move through the school promptly, with courtesy for others and as directed by the teachers and other support staff.
Classroom Responsibilities (Appendix 2)
Respect: It’s important for students to show respect to themselves, the teachers, classmates, the College, and the learning environment.
Follow: The students look up to our beloved Prophet Muhammad PBUH as a mentor and role model and try to follow his guidance and example in how they behave and learn.
Prepare: Students are to be well-prepared for all lessons, “Am I ready to learn today?”.
Participate: We should actively participate in positive behaviours and classroom activities, as it creates a welcoming and engaging atmosphere for everyone.
Listen: When the teacher and classmates are speaking, students are to listen attentively and respectfully so all can understand and learn.
Support: Students are to support and encourage their classmates to do their best and engage in positive actions.
Punctual: Students are to make sure they are on time for prayers (Salah) at home and at school. Being on time for all lessons, completing assignments on time, and being prompt in all interactions.
Compassion: Allah is kind to those who show kindness to others. Students are to show kindness and care for one another.
Responsibility: Students all have the responsibility to help and support each
Integrity: Honesty is key in all Students are to be truthful in all words and actions, fostering an environment of trust and integrity.
Inclusion: Students are to acknowledge and appreciate the unique qualities and contributions of each classmate. Creating a sense of belonging and respect within each classroom.
Classroom Routines (Appendix 1)
Students arrive at class on time and ready to
Students are to line up (boys’ line and a girl’s line) outside the classroom and wait quietly for the teacher’s arrival.
Students, at the teacher’s instruction, are to enter the classroom quietly and stand behind their assigned desks.
Students sit in the pre-allocated seating
Students are to contribute to the class or class discussion on the instruction of the
Students must always uphold the Colleges Islamic ethos, especially during daily prayer (Salah)
Students must use respectful language to their teachers and
At the end of each lesson, the students must clean and tidy their work areas and the
Students must stand quietly behind their tables and wait for the teacher to dismiss them from the
Students must leave the class in an orderly and quite
STAFF ROLES AND RESPONSIBILITIES
Classroom Teacher is responsible for:
Creating a learning environment that is grounded in the Islamic tradition, disciplined, challenging, supportive and caring.
Reinforcing positive behaviour through encouragement, reward and praise, aligning with the principles of gratitude and positive reinforcement found in the Islamic
Utilizing letters of commendation and the recording of positive behaviour actions on TASS to promote and recognize virtuous conduct.
Consistently applying the Behaviour for Learning Establishing and maintaining the highest behavioral expectations, while remaining consistent with Islamic values and teachings.
Being consistent in their approach and fair in their application of the Behavior for Learning Policy.
Recording of student behaviour in TASS in accordance with the policy’s positive and corrective referral instructions.
Encouraging students to participate in the formulation of the classroom rules. Rules should complement all the stated student responsibilities and class
Facilitate the positive resolution of difficulties and conflict.
Completing an incident form whenever there are behavioural incidents, requiring
Communicating with parents regarding any serious or repeated breaches of the Behaviour for Learning policy. Communication may be via telephone call and or email. All parent communication must be recorded on TASS.
Refer cases (appendix 3) to the Assistant Heads of Student Welfare, when necessary, in accordance with the policy.
Assistant Heads of Student Welfare are responsible for:
Co-ordinating and reviewing the implementation of the Behaviour for Learning
Monitoring student behaviour in the school grounds and taking necessary actions.
Follow incident handling protocol (appendix 5) when addressing any
Referring to the HOS and Principal any student behaviour incidents that align with Tier three breaches of the Behaviour for Learning Plan (refer to section 4)
Organize parent meetings as
Record all parent conversations and meetings on
Head of School (HOS) is responsible for:
Ensuring the Colleges Behaviour for Learning Policy is consistently applied within each learning/subject area.
Ensuring the Assistant Heads of Student Welfare are vigilant and proactive in the application of the Behaviour for Learning Policy.
Ensuring that the policy is applied consistently and fairly and recorded on
Ensuring that all communication with parents is timely, constructive, and recorded on TASS.
Communicating with Parents
It is encouraged that staff maximize their contact with parents/
It is important that the efforts of students are recognized and acknowledged, and parents/caregivers are informed of their child’s actions.
Letters of commendation, phone contact, acknowledgement slips, and scheduling parents/caregiver’s interviews are regular and informative to improve staff /parents / caregiver’s relationships.
Staff should immediately contact parents when a child’s disruptive behaviour is in breach of the behaviour for the Learning Policy and what corrective and supportive action has been
BEHAVIOUR FOR LEARNING THROUGH MULTI-TIER INTERVENTION SYSTEM
The Australian International Islamic College has embraced a multi-tier approach to student behaviour for learning, grounded in the Islamic tradition encompassing both positive and negative conduct within and beyond the classroom. Teachers and support staff will recognize and promote the virtuous behaviour of the students and ensure that all behavioural responsibilities of the students are upheld in accordance with the Islamic traditions and values.
Students’ virtuous behaviour recognition
The Australian International Islamic College is committed to providing a positive learning environment which encourages and celebrates virtuous, respectful, and disciplined behaviour. The College is committed to celebrating student behaviour which reflects the Islamic tradition such humility, respect, and service to others and the college community.
Figure 1 shows a positive behaviour recognition diagram and Table 1 displays the examples of recognition.
Figure 1: 4-Tier Recognition Process
Table 1: 4-Tier Virtuous Behaviour Recognition Plan | |
Tier | Example of Recognition |
Tier 1: Recognition in classroom | · Positive TASS entry · Praising · Contact parents · Muhsiineen slip. · Any other positive behaviour as per teacher referral |
Tier 2: Recognition in weekly assembly | • Positive recognition awards (at least 5 positive TASS entry) • Muhsineen award (e.g., always picking up litter, helping other students and staff, always volunteer for packing salah mat, etc.) • Islamic Ethos award (always arrive on time for salah, focused on salah, demonstrates Islamic faith in action.) • Model student (i.e. uniform is always neat and tidy, courteous, prepared, punctual.) • Student is respectful punctual and organized. |
Tier 3: Recognition in special awards ceremony | · Student of the month · All other recognitions in Tier 2 · Special morning tea with Principal/Deputy Principal |
Tier 4: Recognition in Term/Semester assembly | · Principal awards · Special awards (Muhsineen, Islamic ethos, service, and persistence) |
To maximize the effectiveness of this approach, the college categorizes incidents into multi-tier levels based on the severity of the behaviour. Figure 2 shows a 3-tier behaviour management plan and table 2 outlines examples of behaviours in each level, consequences, responsible staff, and support plan. The table is not exhaustive and should be used as a guide.
Table 2: 3-Tier Breaches of the Behaviour for learning Policy | |||
Behaviours | Consequences | Staff responsible | Support plan |
TIER 1 (All incidences and actions to be recorded on TASS) | |||
Not following AIIC WIDE NORMS (appendix 1) and classroom expectations chart and routines (appendix 2). | Verbal warning, contact parents. | Classroom teacher | · Teach, practice, and reinforce classroom expectations and routines. · Recognize and celebrate students consistently demonstrating virtuous behaviour and following the routine and responsibilities. |
Incorrect uniform/hair cut | · Uniform infringement slip. · Contact parents | Form/Class teacher | · Individual talking. · Communicate with parents |
Wearing jewelry/make up/nail polish/hair gel | · Uniform infringement slip. · Contact parents | Form/Class teacher | · Individual talking. · Communicate with parents |
Regular absence/late from school | · Verbal warning · Contact parents | Form/Class teacher | · Organise parent meeting. |
Lateness to class/prayer | · Verbal warning · Contact parents | Classroom teacher/duty teacher | · Individual talking. · Communicate with parents |
Littering, Loitering | · Verbal warning · Litter clean up | Duty teacher | · Individual talking |
Carrying banned items (e.g., Chewing gum, spray, any drinks) | · Verbal warning · Lunch/morning tea detention | Classroom/duty teacher | · Individual talking · Communicate with parents |
No laptop/books/stationery | · Contact parents. | Subject/ Classroom teacher | · Individual talking. · Communicate with parents |
TIER 2 (Includes any repeated incidents of Tier 1 behaviours) (All incidences and actions to be recorded on TASS) | |||
Missing/ skipping classes/salah | After school detention | · Organise parent meeting. | |
Talking/misbehaving during prayers | Weekly detention | Counsellor Imam | · Individual talking. · Communicate to parents |
Using vulgar or abusive language, cursing, or swearing | After school detention | Assistant Head of SWF (AHSWF) | · Individual talking. · Communicate to parents |
Carrying or using a mobile phone | Confiscation of mobile phone and refer to HOS | Classroom/duty teacher/AHSWF | Communicate to parents |
Misbehaviour in the bus towards the bus driver, students or causing a nuisance to the public | After school detention | AHSWF/HOS | Communicate to parents |
Misbehaviour in camps, excursions, and incursions | After school detention | Staff on duty/AHSWF/ HOS | Communicate to parents |
TIER 3 (Includes any repeated incidents of Tier 2 behaviours) (All incidences and actions to be recorded on TASS) | |||
Possession of prohibited items including cigarettes, vape pen or knife. Smoking/vaping | Suspension | HOS/DP/Principal | · Parents contacted and called for a meeting. · Re-entry meeting and post suspension counselling · Behaviour monitoring by AHS-SW |
Physical, psychological, or cyber bullying or intimidating and threatening others physically or verbally at school or through any electronic media inside or outside school | Suspension | HOS/DP/Principal | · Parents contacted and called for a meeting. · Re-entry meeting and post suspension counselling · Behaviour monitoring by AHS-SW |
Physical fight | Suspension | HOS/DP/Principal | · Parents contacted and called for a meeting. · Re-entry meeting and post suspension counselling · Behaviour monitoring by AHS-SW |
Stealing | Suspension | HOS/DP/Principal | · Parents contacted and called for a meeting. · Re-entry meeting and post suspension counselling · Behaviour monitoring by AHS-SW |
Any verbal, or physical threat or gross disrespect towards teachers and support | Suspension | HOS/DP/Principal | · Parents contacted and called for a meeting. · Re-entry meeting and post suspension counselling · Behaviour monitoring by year AHS- WF. |
Graffiti/vandalism or damaging school property. | Suspension | HOS/DP/Principal | · Parents contacted and called for a meeting. · Re-entry meeting and post suspension counselling · Behaviour monitoring by year AHS- WF. |
1. SUSPENSION OF ENROLMENT
A student’s enrolment at the college may be suspended, either internally or externally. Enrolment suspension is considered in cases where a student’s behaviour poses a risk to others or when their recurrent conduct demonstrates a reluctance to adhere to our college values. Where a student has their enrolment suspended, parents will be communicated with in writing, and must collect their child immediately.
Following suspension, students must attend a re-entry meeting with a parent and the respective Head of School/ Deputy Principal/Principal. This meeting is designed to ascertain the student’s suitability to return to the College. If a student demonstrates by their behaviour and attitude that they are not ready, their suspension may be extended. It may be determined that following an external suspension a child will transition to class gradually and will be placed on a Student Re-Engagement plan.
If a student is suspended more than two times in a year, they will be required to sign a behaviour declaration (appendix 4) form upon the return from their third suspension. The behaviour declaration form states that any further violations of college policies will result in the termination of enrolment.
2. TERMINATION OF ENROLMENT
Where a student’s behaviour is so severe, dangerous or in such serious violation of our college expectations, their enrolment may be terminated. The termination of a student’s enrolment is at the sole discretion of the principal.
Where a student engages in criminal behaviour, serious or repeated violent behaviour, serious or repeated bullying and harassment or where their behaviour demonstrates a repeated and malicious intent to defy our College Values, the Principal may decide to terminate enrolment.
In these rare instances, the child will first be suspended, pending termination. This allows for a thorough review and consultation regarding the child and their behaviour. During this time, the student is not permitted to attend the College. Following this review, the principal will make a decision regarding termination and this will be communicated in writing to the parents.
3. INDIVIDUAL BEHAVIOUR MANAGEMENT PLAN
Individual student behaviour plans may be implemented in certain circumstances. Behaviour plans will be negotiated between school staff, the student, and the parents/guardians, and will consider the student’s:
age
developmental needs
behavioural
Students are placed on a individual behaviour plan depending on the severity of their behaviour. Any students who return from suspension may be placed on a student behaviour plan or if they need structure to help engage with the student responsibilities and or class routines. The College will refer the student to other support available and review, assess, and or modify the plan as needed.
4. BEHAVIOUR AND DISABILITY
The Australian International Islamic College recognizes that students with disability may exhibit behaviours that contravene school codes and policies due to their disability.
Therefore, the HOS, DP and the Principal will exercise discretion and compassion when addressing matters involving students with disabilities while considering the rights and safety of other students.
5. PRIVACY AND CONFIDENTIALITY
The students of AIIC may have an expectation that their privacy and confidentiality is preserved by the College, as is legislated. The College is committed to enforcing our own privacy policy, in line with legislation.
Teachers will only discuss matters concerning a student with the students’ parents/carers. Similarly, parents can feel comfortable knowing that their child will not be discussed with other parents. This position excludes situations of serious child safety, or where the College must communicate with external parties such as the Police.
In situations of a serious breach of the Behaviour for Learning Policy, where a child has been victimized, parents can expect to be communicated with to explain,
That the matter has been investigated
What the outcome of the investigation was
The students who victimized that the appropriate actions have been
6. RELATED POLICIES/DOCUMENTS
Attendance and punctuality policy
Anti bullying policy
Day light policy
Homework and diary policy
Students with a disability policy
Uniform and personal appearance policy
Mobile phone and personal device policy
Incident Handling protocol
Individual behaviour plan
Appendix 1:
Appendix 2:
Classroom Expectations
Respect | It’s important for us to show respect to ourselves, our teachers, our classmates, our school, and our learning environment. |
Follow | Let’s look up to our beloved Prophet Muhammad PBUH as a mentor and role model and try to follow his guidance and example in how we behave and learn. |
Prepare | Let’s make sure we are well-prepared for our lessons, as it will help us learn and prepare for life’s challenges. Remind ourselves every morning, “Are we ready to learn today?”. |
Participate | We should actively participate in positive behaviours and classroom activities, as it creates a welcoming and engaging atmosphere for everyone. |
Listen | When our teacher or classmates are speaking, let’s listen attentively and respectfully, so we can understand and learn from what they are saying. |
Encourage | Let’s support and encourage our classmates to do their best and engage in positive actions. By doing so, we create a supportive and motivating classroom environment. |
Punctual | Let’s make sure we are on time for our prayers at home and at school. Being on time for our lessons, complete our assignments on time, and be prompt in our interactions. |
Compassion | Allah is kind to those who show kindness to others. Let’s spread kindness and care for one another. |
Care | Take care of ourselves, our work, and our behaviour in the classroom. Each one of us is valuable and our contributions matter. |
Responsibility | We all have a responsibility to help and support each other. Let’s work together and take responsibility for our actions and their impact on others. |
Honesty | Honesty is key in our classroom. Let’s be truthful in our words and actions, fostering an environment of trust and integrity. |
Acknowledge | Let’s acknowledge and appreciate the unique qualities and contributions of each classmate. By doing so, we create a sense of belonging and respect within our classroom. |
Appendix 3:
STUDENT REFERAL FORM
Student’s Name Date:
Referred to: Period:
Reason for Referral
Discipline Attendance
Academic Personal
Truancy
Explanation
Date:
Action Taken by:
Deputy Principal/Principal Assistant Head -SWF Counsellor Teacher
Others
Action taken:
Parent Teacher Meeting Disciplinary Measures Email Sent Home Call
Assigned Detention
Appendix 4:
Student Behaviour Declaration Form
Student’s Name: _______________________________________ Year/Class:___________
AT RISK OF TERMINATION
Exclusion is the most serious disciplinary action that any school principal can take against a student and must only be used if other disciplinary consequences are demonstrably inadequate to deal with the student’s behaviour.
As per the Education (General Provisions) Act 2006, each of the following is a ground for exclusion:
persistent
misbehaviour;
conduct that adversely affects, or is likely to adversely affect, other
conduct that adversely affects, or is likely to adversely affect, the good order and management of the school.
A student’s attendance at the school poses an unacceptable risk to the safety or well-being of other students or of staff.
if suspension of the student is inadequate to deal with the disobedience, misbehaviour, conduct or risk.
The student has been convicted of an offence and the principal is reasonably satisfied it would not be in the best interests of other students or of staff for the student to be enrolled at the
I understand that I have been given an opportunity to demonstrate that I am able to re-engage with my academic studies and meet the standards of our college motto of Excellence in Education, Character and Service.
I agree and will comply with the rules and regulations for student behaviour as determined by the Australian International Islamic College.
I understand that the College shall have the right to enforce appropriate standards of conduct and behaviour and that my enrolment may be terminated if I breach the grounds of exclusion listed above.
Signature of Student:
Signature of Parent:
Date:
Appendix 5:
Incident Handling Protocol
BEHAVIOUR FOR LEARNING POLICY
PURPOSE
The Australian International Islamic College is committed to the creation of positive, challenging, and supportive learning environments in which students are encouraged to exceed their learning and developmental expectations. This policy’s goal is to develop the student’s character, by developing respect and passion for the Islamic faith and the practical, daily, implementation of the Islamic traditions and values in every aspect of student life at the College. The Islamic tradition that underpins this policy is: Al Adab Qabla Talab – Respect before Learning
SCOPE
This policy applies when students are onthe campus, travelling to and from the College, when they are off-site on excursions or attending camps and at any time when students are representing the College. VALUES
The Behaviour for Learning policy has at its foundation in core Islamic elements deemed essential by all stakeholders of the school community.
STUDENT BEHAVIOURAL RESPONSIBILITIES
Core Responsibilities
Classroom Responsibilities (Appendix 2)
Classroom Routines (Appendix 1)
arrival.
desks.
STAFF ROLES AND RESPONSIBILITIES Classroom Teacher is responsible for:
Assistant Heads of Student Welfare are responsible for:
Head of School (HOS) is responsible for:
Communicating with Parents
BEHAVIOUR FOR LEARNING THROUGH MULTI-TIER INTERVENTION SYSTEM The Australian International Islamic College has embraced a multi-tier approach to student behaviour for learning, grounded in the Islamic tradition encompassing both positive and negative conduct within and beyond the classroom. Teachers and support staff will recognize and promote the virtuous behaviour of the students and ensure that all behavioural responsibilities of the students are upheld in accordance with the Islamic traditions and values. Students’ virtuous behaviour recognition
The Australian International Islamic College is committed to providing a positive learning environment which encourages and celebrates virtuous, respectful, and disciplined behaviour. The College is committed to celebrating student behaviour which reflects the Islamic tradition such humility, respect, and service to others and the college community. Figure 1 shows a positive behaviour recognition diagram and Table 1 displays the examples of recognition. Figure 1: 4-Tier Recognition Process
Student breaches of behaviour responsibilities and consequences: To maximize the effectiveness of this approach, the college categorizes incidents into multi-tier levels based on the severity of the behaviour. Figure 2 shows a 3-tier behaviour management plan and table 2 outlines examples of behaviours in each level, consequences, responsible staff, and support plan. The table is not exhaustive and should be used as a guide. Figure 2: 3-Tier Behaviour Responsibility Plan
1. SUSPENSION OF ENROLMENT A student’s enrolment at the college may be suspended, either internally or externally. Enrolment suspension is considered in cases where a student’s behaviour poses a risk to others or when their recurrent conduct demonstrates a reluctance to adhere to our college values. Where a student has their enrolment suspended, parents will be communicated with in writing, and must collect their child immediately. Following suspension, students must attend a re-entry meeting with a parent and the respective Head of School/ Deputy Principal/Principal. This meeting is designed to ascertain the student’s suitability to return to the College. If a student demonstrates by their behaviour and attitude that they are not ready, their suspension may be extended. It may be determined that following an external suspension a child will transition to class gradually and will be placed on a Student Re-Engagement plan. If a student is suspended more than two times in a year, they will be required to sign a behaviour declaration (appendix 4) form upon the return from their third suspension. The behaviour declaration form states that any further violations of college policies will result in the termination of enrolment. 2. TERMINATION OF ENROLMENT Where a student’s behaviour is so severe, dangerous or in such serious violation of our college expectations, their enrolment may be terminated. The termination of a student’s enrolment is at the sole discretion of the principal. Where a student engages in criminal behaviour, serious or repeated violent behaviour, serious or repeated bullying and harassment or where their behaviour demonstrates a repeated and malicious intent to defy our College Values, the Principal may decide to terminate enrolment. In these rare instances, the child will first be suspended, pending termination. This allows for a thorough review and consultation regarding the child and their behaviour. During this time, the student is not permitted to attend the College. Following this review, the principal will make a decision regarding termination and this will be communicated in writing to the parents. 3. INDIVIDUAL BEHAVIOUR MANAGEMENT PLAN Individual student behaviour plans may be implemented in certain circumstances. Behaviour plans will be negotiated between school staff, the student, and the parents/guardians, and will consider the student’s:
Students are placed on a individual behaviour plan depending on the severity of their behaviour. Any students who return from suspension may be placed on a student behaviour plan or if they need structure to help engage with the student responsibilities and or class routines. The College will refer the student to other support available and review, assess, and or modify the plan as needed. 4. BEHAVIOUR AND DISABILITY The Australian International Islamic College recognizes that students with disability may exhibit behaviours that contravene school codes and policies due to their disability. Therefore, the HOS, DP and the Principal will exercise discretion and compassion when addressing matters involving students with disabilities while considering the rights and safety of other students. 5. PRIVACY AND CONFIDENTIALITY The students of AIIC may have an expectation that their privacy and confidentiality is preserved by the College, as is legislated. The College is committed to enforcing our own privacy policy, in line with legislation. Teachers will only discuss matters concerning a student with the students’ parents/carers. Similarly, parents can feel comfortable knowing that their child will not be discussed with other parents. This position excludes situations of serious child safety, or where the College must communicate with external parties such as the Police. In situations of a serious breach of the Behaviour for Learning Policy, where a child has been victimized, parents can expect to be communicated with to explain,
6. RELATED POLICIES/DOCUMENTS
Appendix 1:
Appendix 2: Classroom Expectations
Appendix 3: STUDENT REFERAL FORM Student’s Name Date: Referred to: Period: Reason for Referral Discipline Attendance Academic Personal Truancy Explanation Date: Action Taken by: Deputy Principal/Principal Assistant Head -SWF Counsellor Teacher Others Action taken: Parent Teacher Meeting Disciplinary Measures Email Sent Home Call Assigned Detention Appendix 4: Student Behaviour Declaration Form Student’s Name: _______________________________________ Year/Class:___________ AT RISK OF TERMINATION Exclusion is the most serious disciplinary action that any school principal can take against a student and must only be used if other disciplinary consequences are demonstrably inadequate to deal with the student’s behaviour. As per the Education (General Provisions) Act 2006, each of the following is a ground for exclusion:
I understand that I have been given an opportunity to demonstrate that I am able to re-engage with my academic studies and meet the standards of our college motto of Excellence in Education, Character and Service.
I agree and will comply with the rules and regulations for student behaviour as determined by the Australian International Islamic College. I understand that the College shall have the right to enforce appropriate standards of conduct and behaviour and that my enrolment may be terminated if I breach the grounds of exclusion listed above. Signature of Student: Signature of Parent: Date: Appendix 5:
|
Child Protection Policy
Purpose: | The purpose of this policy is to provide written processes about – (a) how the school will respond to harm, or allegations of harm, to students under 18 years; and (b) the appropriate conduct of the school’s staff and students to comply with accreditation requirements. | |
Scope: | Students and employees, including full-time, part-time, permanent, fixed term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements at Australian International Islamic College. | |
Status: | Approved | Supersedes: Version November 2023 |
Authorised by: | School Governing Body | Date of Authorisation: 01 February 2024 |
References: | · Child Protection Act 1999 (Qld) · Education (General Provisions) Act 2006 (Qld) · Education (General Provisions) Regulation 2017 (Qld) · Education (Accreditation of Non-State Schools) Act 2017 (Qld) · Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) · Working with Children (Risk Management and Screening) Act 2000 (Qld) · Working with Children (Risk Management and Screening) Regulations 2020 (Qld) · Criminal Code Act 1899 (sections 229BB and 229BC) . Child Protection Regulation 2023 (Qld) · Australian International Islamic College Complaints Handling Policy · Australian International Islamic College Complaints Handling Procedure · Australian International Islamic College Child Risk Management Strategy (for the Working with Children (Risk Management and Screening) Act 2000 (Qld)) · Australian International Islamic College Work Health and Safety Policy (for the Work Health and Safety Act 2011 (Qld)) · Australian International Islamic College Child Protection Reporting Form
| |
Review Date: | Annually | Next Review Date: 01 February 2025 |
Policy Owner: | School Governing Body |
Definitions
Health and Safety
The school has written processes in place to enable it to comply with the requirements of the Work Health and Safety Act 2011 (Qld) and the Working with Children (Risk Management and Screening) Act 2000 (Qld).
Responding to Reports of Harm
When the school receives any information alleging ‘harm’[1] to a student (other than harm arising from physical or sexual abuse) it will deal with the situation compassionately and fairly to minimise any likely harm to the extent it reasonably can. This is set out in the school’s Child Risk Management Strategy. Information relating to physical or sexual abuse is handled under obligations to report set out in this policy[2].
Conduct of Staff and Students
All staff, contractors and volunteers must ensure that their behaviour towards and relationships with students reflect proper standards of care for students. Staff, contractors and volunteers must not cause harm to students[3].
Reporting Inappropriate Behaviour
If a student considers the behaviour of a staff member to be inappropriate, the student should report the behaviour to:
DURACK
CARRARA
BURANDA
LOGAN
DARWIN
Dealing with Reports of Inappropriate Behaviour
A staff member who receives a report of inappropriate behaviour must report it to the principal. Where the principal is the subject of the report of inappropriate behaviour, the staff member must inform a member of the school’s governing body[5]. Reports will be dealt with under the school’s Complaints Handling Policy.
Reporting Sexual Abuse[6]
Section 366 of the Education (General Provisions) Act 2006 states that if a staff member becomes aware, or reasonably suspects, in the course of their employment at the school, that any of the following has been sexually abused by another person:
then the staff member must give a written report about the abuse or suspected abuse to the principal or to a director of the school’s governing body immediately.
The school’s principal or the director must immediately give a copy of the report to a police officer.
If the first person who becomes aware or reasonably suspects sexual abuse is the school’s principal, the principal must give a written report about the abuse, or suspected abuse to a police officer immediately and must also give a copy of the report to a director of the school’s governing body immediately.
A report under this section must include the following particulars:
Reporting Likely Sexual Abuse [8]
Section 366A of the Education (General Provisions) Act 2006 states that if a staff member reasonably suspects in the course of their employment at the school, that any of the following is likely to be sexually abused by another person:
then the staff member must give a written report about the suspicion to the principal or to a director of the school’s governing body immediately.
The school’s principal or the director must immediately give a copy of the report to a police officer.
If the first person who reasonably suspects likely sexual abuse is the school’s principal, the principal must give a written report about the suspicion to a police officer immediately and must also give a copy of the report to a director of the school’s governing body immediately.
A report under this section must include the following particulars:
Reporting Physical and Sexual Abuse [10]
Under Section 13E (3) of the Child Protection Act 1999, if a doctor, a registered nurse, a teacher or an early childhood education and care professional forms a ‘reportable suspicion’ about a child “in the course of their engagement in their profession”, they must make a written report.
A reportable suspicion about a child is a reasonable suspicion that the child:
The doctor, nurse, teacher or early childhood education and care professional must give a written report to the Chief Executive of the Department of Child Safety, Seniors and Disability Services (or another department administering the Child Protection Act 1999). The doctor, nurse, teacher or early childhood education and care professional should give a copy of the report to the principal.
A report under this section must include the following particulars:
The following details should be required to lodge any reports:
Responsibilities under Criminal Code Act 1899 (Qld)
The Criminal Code Act 1899 includes two offences that pertain to the failure to report a child sexual offence and the failure to protect a child against a child sexual offence. A child sexual offence is an offence of a sexual nature by an adult against a child under 16 years or a person with an impairment of the mind.
Failure to Report[13]
Under section 229BC of the Code, all adults must report sexual offences against a child by another adult to police as soon as reasonably practicable after the belief is, or ought reasonably to have been, formed. Failure to make a report, without a reasonable excuse, is a criminal offence. This offence applies to all adults inclusive of students 18 years or older, as well as parents/guardians and volunteers at the school. A reasonable excuse not to make a report under the Criminal Code Act 1899 includes that a report has already been made under the Education (General Provisions) Act 2006 (reporting sexual abuse or likely sexual abuse) and the Child Protection Act 1999 (reporting significant harm or risk of significant harm) as per this policy.
Failure to Protect[14]
Under section 229BB of the Code, all adults in positions of power or responsibility within institutions to reduce or remove the risk of child sexual offences being committed must take reasonable steps to protect children in their care from a child sexual offence. A failure to protect is an offence.
Awareness
The school will inform staff, students and parents of its processes relating to the health, safety and conduct of staff and students in communications to them and it will publish these processes on its on-school website, through school newsletters, staff induction, student assembly, student diaries, in enrolment interviews, available from school office [15].
Accessibility of Processes
Processes relating to the health, safety and conduct of staff and students are accessible on the school website and will be available on request from the school administration[16].
Training
The school will train its staff in processes relating to the health, safety and conduct of staff and students on their induction and will refresh training annually[17].
Implementing the Processes
The school will ensure it is implementing processes relating to the health, safety and conduct of staff and students by auditing compliance with the processes annually[18].
Complaints Procedure
Suggestions of non-compliance with the school’s processes may be submitted as complaints under Complaints Handling Policy [19].
Private and Confidential
Report on suspected harm or sexual abuse or likely to be sexually abused.
Date: | ||||
School: | ||||
School Phone: | ||||
School Fax: | ||||
DETAILS OF STUDENT/CHILD HARMED OR AT RISK OF HARM/ABUSE: | ||||
Legal Name: | Details of how to contact the child: | |||
DOB(Age): | Sex Descriptor (Gender): | |||
Year Level: | Cultural Background: | |||
PRIMARY LANGUAGE SPOKEN: | ||||
Does the student have a disability verified under EAP: Yes ☐ No ☐ | Disability Category: | |||
Student’s Residential Address: | Phone: | |||
Student’s Personal Mobile: | ||||
FAMILY DETAILS | ||||
Parent/caregiver 1: | Relationship to Student: | |||
Address (if different from student): | ||||
Phone: (H): | (W): | (M): | ||
Parent/caregiver 2: | Relationship to Student: | |||
Address (if different from student): | ||||
Phone: (H): | (W): | (M): | ||
Is the student in out of home care: Yes ☐ No ☐ | ||||
Are there any Family Court or Domestic Violence Orders in Place? Yes ☐ No ☐ Unknown ☐ | ||||
PERSON ALLEGED TO HAVE CAUSED THE HARM OR ABUSE | ||||
· Adult Family Member · Child Family Member · Other Adult · Student · Other Child · Unknown | ||||
Details of the Harm Reported and the person suspected of causing the harm to the child. (Attached extra pages if necessary). |
Details of any harm and/or sexual abuse to the student – please include: Time and date of the incident; location of the incident; source of information; details of person alleged to have caused the harm or sexual abuse; physical appearance of any injury; immediate and ongoing safety concerns; any disclosures made by student; any previous incidents of harm; behavioral indicators of harm; presence of any medical needs or developmental delays; and if the information relates to an unborn child, the alleged risk to the unborn child.
Please also include the identity of any other person who may be able to give information about the harm to which the report relates.
[1] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(7): the definition of ‘harm’ for this regulation is the same as in section 9 of the Child Protection Act 1999 (Qld)
[2] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(1)
[3] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(1)
[4] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(2) and s.16(3)
[5] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(2)
[6] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(2)(c)
[7] Education (General Provisions) Regulation 2017 (Qld) s.68
[8] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(2)(c)
[9] Education (General Provisions) Regulation 2017 (Qld) s.69
[10] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16 (2)(d)
[11] Child Protection Act 1999 s.13G (2)(a)
[12] See Child Protection Regulation 2023 (Qld) s.4 “Information to be included in reports.”
[13] Criminal Code Act 1899 (Qld) s.229BC
[14] Criminal Code Act 1899 (Qld) s.229BB
[15] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(a)
[16] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(b)
[17] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(c)
[18] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(d)
[19] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(5) and s.16(6)
CHILD RISK MANAGEMENT
STRATEGIES
PURPOSE
The purpose of this strategy is to eliminate and minimise risk to student safety to ensure the safety and wellbeing of all students.
SCOPE
Students and employees, including full-time, part-time, permanent, fixed-term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements.
RERFERENCE
Working with Children (Risk Management and Screening) Act 2000 (Qld)
Working with Children (Risk Management and Screening) Regulation 2020 (QLD)
Education (Accreditation of Non–State Schools) Act 2017 (Qld)
Education (Accreditation of Non–State Schools) Regulation 2017 (Qld)
Education Services for Overseas Students (ESOS) Act 2000 (Cth)
Australian International Islamic College Child Handling Policy
Australian International Islamic College Employee Code of Conduct
Approved By: College Board Contact: Principal Date Approved: September 2023 | Status: Approved Reviewed | Annually Updated: November 2023 Next Review Due: July 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Policy Statement and a Statement about Commitment
Australian International Islamic College is committed to taking all reasonable steps to promote the safety and wellbeing of students enrolled at the school and their protection from foreseeable harm. 1
Implementation
In practice, Australian International Islamic College’s commitment to acting in accordance to the Working with Children (Risk Management and Screening) Act 2000 (Qld)(“the Act”) to promote the safety and wellbeing of students means that it will implement the measures outlined below.
1. Code of Conduct
At Australian International Islamic College, we expect our employees to conduct themselves as follows:
School employees are expected to always behave in ways that promote the safety, welfare and well- being of our students. Employees must actively seek to prevent harm to students, and to support those who have been harmed.
Specific responsibilities include:
Employees should avoid situations where they are alone in an enclosed space with a
When physical contact with a student is a necessary part of the teaching/learning experience, employees must exercise caution to ensure that the contact is appropriate and acceptable. Employees must always advise the student of what they intend doing and seek their consent.
Employees must not develop a relationship with any student that is, or that can be interpreted as having a personal rather than a professional interest in a student.
Employees must not have a romantic or sexual relationship with a
This commitment is evidence of Australian International Islamic College fulfilment of the requirements of the Regulations S3(1)(b).
2. Recruitment, Selection, Training and Management Procedures
Australian International Islamic College is committed to recruiting, selecting, training and managing employees in such a way that limits risks to students. In particular, Australian International Islamic College will:
Ensure that its recruitment and selection procedures act to reduce the risk of harm to children from employees via:
Accurate position descriptions, including whether the successful applicant must be a teacher registered with the Queensland College of Teachers (who has been subject to relevant police and other safety checks), whether a Blue Card is necessary for the successful applicant, the responsibilities and supervision associated with the position, the nature and environment of the service provided to students, and the experience and qualifications required by the successful applicant.
Advertising the position with a clear statement about the school’s commitment to safe and supportive work practices and identifying that candidates will be subject to a teacher registration check or Blue Card screening, a police check, referee checks, identification verification and the requirement to disclose any information relevant to the candidates’ eligibility to engage in activities including children.
A selection process that includes assessing the application via an interview process and referee and other checks (as identified above) based on the accurate position
A probationary period of employment, which allows the school to further assess the suitability of the new employee and to act as a check on the selection process.
Ensure that its training and management procedures act to reduce the risk of harm to students from employees via:
Management processes that are consistent, fair and
Performance management processes to help employees to improve their performance in a positive manner.
Supportive processes for staff when they are experiencing challenges, such as mentoring, mediation, conflict resolution, coaching, additional training, and external support and counselling services.
An induction program which thoroughly addresses the school’s policies and procedures, particularly its expectations regarding student risk management and to assist employees to understand their role in providing a safe and supportive environment for students.
Training new and existing staff on an ongoing basis to enhance skills and knowledge and to reduce exposure to risks, as follows:
the school’s policies and procedures
identifying, assessing and minimising risks to students
handling a disclosure or suspicion of harm to a
Keeping a record of the training provided to
Exit interviews to assist the school to identify broader issues of concern that may impact on the safety and wellbeing of students at the school.
This commitment is evidence of Australian International Islamic College fulfilment of the requirements of the Regulations S3(1)(c).
3. Handling Disclosures or Suspicions of Harm
Any of the types of concerns or reports below should be reported and managed under the Australian International Islamic College Child Protection Policy:
all staff with concerns about sexual abuse or likely sexual abuse
teachers with concerns of sexual or physical abuse
all staff who have received a report of inappropriate behaviour by another staff
To report any type of harm, all staff members should use the Report of Suspected Harm or Sexual Abuse Form in Appendix 2 of this document.
Furthermore, and in accordance with section 76 of the Education (Queensland College of
Teachers) Act 2005, the Principal of Australian International Islamic College will report to the Queensland College of Teachers any investigations into allegations of harm caused, or likely to be caused, to a student because of the conduct of a relevant teacher at the school.
This commitment is evidence of Australian International Islamic College fulfilment of the requirements of the Regulations 3(1)(d).
4. Managing Breaches of this Child Risk Management Strategy
Australian International Islamic College is committed to appropriately managing breaches of this Child Risk Management Strategy in accordance with its other relevant policies as appropriate in the circumstances, such as its Child Protection Policy, Employee Code of Conduct, Complaints Handling Policy and Procedures and Enterprise Bargaining Agreement or equivalent>>, and this is evidence of fulfilment of the requirements of the Regulations S3(1)(e).
5. Implementing and Reviewing the Child Risk Management Strategy
This Strategy in its entirety and its related policies and procedures are evidence of fulfilment of the requirements of the Regulations S3(1)(f)(i) relating to implementation.
The introduction to this Child Risk Management Strategy and the “Compliance and
Monitoring” section below state Australian International Islamic College commitment to reviewing the Strategy annually and are evidence of fulfilment of the requirements of the Regulations S3(1)(f)(i) relating to review.
6. Blue Card Policies and Procedures
Australian International Islamic College is committed to acting in accordance with chapter 8 of the Act relating to the screening of employees in such a way that limits risks to children. In particular, Australian International Islamic College will:
Require relevant prospective or current employees, volunteers, trainee students and school board members to apply for a Blue Card or Exemption Notice, and check the validity and appropriateness of any currently held notices as appropriate, in accordance with Australian International Islamic College’s position descriptions and the Act
Complete an Authorisation to confirm a valid card application when necessary
Submit a Change in police notification form when notified by employee that such a change has occurred
Not allow a person to continue to work with children if their Blue Card or Exemption Notice is cancelled or suspended or a negative notice is received after a change of police information
Submit a No longer with organisation form when appropriate
Appoint a school contact person who will be responsible for managing the screening process and all related documentation and records
Keep written records of all the above actions, decisions and outcomes, including the dates of expiry of Blue Cards and Exemption Notices
Ensure that all information in relation to Blue Cards and Exemption Notices is kept confidential
Act to remind employees to keep their Blue Card or Exemption Notice up to date
This commitment is evidence of Australian International Islamic College’s fulfilment of the
requirements of the Regulations S3(1)(f)(ii).
7. High Risk Management Plans
Australian International Islamic College is committed to identifying risks, assessing risks, eliminating and minimising risks and the monitoring of risk to the safety of students on an ongoing basis.
Australian International Islamic College will utilise various risk management tools to assist it in this process and will keep appropriate records of decisions made and actions taken in relation to risks to children.
This commitment is evidence of Australian International Islamic College ‘s fulfilment of the
requirements of the Regulations S3(1)(g).
8. Strategies of Communication and Support
Australian International Islamic College’s commitment to making this Child Risk Management Strategy available to students, parents and employees via its <<enrolment package, employee handbook, school intranet site>> is evidence of fulfilment of the requirements of the Regulations S3(1)(h)(i).
Australian International Islamic College’s is committed to training employees in relation to risks to students and will conduct this training regularly via <<annual formal training events, informal updates at staff meetings and regular discussions between managers and their staff>>, and this is evidence of fulfilment of the requirements of the Regulations S3(1)(h)(ii).
Responsibilities
Australian International Islamic College is responsible for developing and implementing this Child Risk Management Strategy and related policies and procedures to ensure it fulfils its obligations. All employees at Australian International Islamic College are responsible for acting in compliance with this Child Risk Management Strategy and related policies and procedures.
Compliance and Monitoring
Australian International Islamic College is committed to the annual review of this Strategy.
Australian International Islamic College will also record, monitor and report to Australian International Islamic College board, the Senior Executive Team and others as appropriate at Australian International Islamic College regarding any breaches of the Strategy.
In addition, Australian International Islamic College is committed to other various compliance and monitoring arrangements made under relevant policies and procedures. Related Documents
Australian International Islamic College Child Protection Policy
Australian International Islamic College Complaints Handling Policy
Australian International Islamic College Blue Card Register
Australian International Islamic College Risk Management Framework
Australian International Islamic College Complaints Handling Procedures
Australian International Islamic College Employee Code of Conduct
Australian International Islamic College Recruitment Policy
Australian International Islamic College Professional Learning Policy
Australian International Islamic College Performance Management System
Australian International Islamic College Blue Card Policy
Helpful Links
Independent Schools Queensland’s Child Protection Decision Support Trees
Department of Communities, Child Safety and Disability Services’ Child Protection Guide
resource
Appendices
Appendix 1 – Summary of Reporting Harm
Appendix 2 – Report of Suspected Harm or Sexual Abuse Form
Appendix 1
Summary of Reporting Harm
Who | What abuse | Test | Report to | Legislation |
All staff | Sexual | Awareness or a suspicion Sexually abused or likely to be sexually abused | Principal, through police | EGPA sections 366 and 366A |
Teacher | Sexual and physical | Significant harm Parent may not be willing and able | Principal, through Child Safety and police | CPA sections 4 |
All staff | Physical, psychological, emotional, neglect, exploitation | Significant harm Parent may not be willing and able | Principal, through to Child Safety | Accreditation Regulations section 16 |
All staff | Any | Not a level that is otherwise reportable to Child Safety, refer with consent | Principal, through to Family and Child Connect | CPA Sections 13B and 159M |
Principal | Any | Not a level that is otherwise reportable to Child Safety, refer without consent | Family and Child Connect | CPA Sections 13B and 159M |
Any member of the public | Any | Significant harm Parent may not be willing and able | Child Safety | CPA section 13A |
Appendix 2
Private and Confidential
Report on suspected harm or sexual abuse or likely to be sexually abused.
Date: | ||||
School: | ||||
School Phone: | ||||
School Fax: | ||||
DETAILS OF STUDENT/CHILD HARMED OR AT RISK OF HARM/ABUSE: | ||||
Legal Name: | Details of how to contact the child: | |||
DOB(Age): | Sex Descriptor (Gender): | |||
Year Level: | Cultural Background: | |||
PRIMARY LANGUAGE SPOKEN: | ||||
Does the student have a disability verified under EAP: Yes ☐ No ☐ | Disability Category: | |||
Student’s Residential Address: | Phone: | |||
Student’s Personal Mobile: | ||||
FAMILY DETAILS | ||||
Parent/caregiver 1: | Relationship to Student: | |||
Address (if different from student): | ||||
Phone: (H): | (W): | (M): | ||
Parent/caregiver 2: | Relationship to Student: | |||
Address (if different from student): | ||||
Phone: (H): | (W): | (M): | ||
Is the student in out of home care: Yes ☐ No ☐ | ||||
Are there any Family Court or Domestic Violence Orders in Place? Yes ☐ No ☐ Unknown ☐ | ||||
PERSON ALLEGED TO HAVE CAUSED THE HARM OR ABUSE | ||||
| ||||
Details of the Harm Reported and the person suspected of causing the harm to the child. (Attached extra pages if necessary). |
Details of any harm and/or sexual abuse to the student – please include: Time and date of the incident; location of the incident; source of information; details of person alleged to have caused the harm or sexual abuse; physical appearance of any injury; immediate and ongoing safety concerns; any disclosures made by student; any previous incidents of harm; behavioral indicators of harm; presence of any medical needs or developmental delays; and if the information relates to an unborn child, the alleged risk to the unborn child.
After section 8 Strategies of Communication and Support and before compliance and monitoring
Please include a new: point 9.
9. Responsibilities under Criminal Code Act 1899 (Qld)
The Criminal Code Act 1899 includes two offences that pertain to the failure to report a child sexual offence and the failure to protect a child against a child sexual offence. A child sexual offence is an offence of a sexual nature by an adult against a child under 16 years or a person with an impairment of the mind.
Failure to Report[1]
Under section 229BC of the Code, all adults must report sexual offences against a child by another adult to police as soon as reasonably practicable after the belief is, or ought reasonably to have been, formed. Failure to make a report, without a reasonable excuse, is a criminal offence. This offence applies to all adults inclusive of students 18 years or older, as well as parents/guardians and volunteers at the school. A reasonable excuse not to make a report under the Criminal Code Act 1899 includes that a report has already been made under the Education (General Provisions) Act 2006 (reporting sexual abuse or likely sexual abuse) and the Child Protection Act 1999 (reporting significant harm or risk of significant harm) as per this policy.
Failure to Protect[2]
Under section 229BB of the Code, all adults in positions of power or responsibility within institutions to reduce or remove the risk of child sexual offences being committed must take reasonable steps to protect children in their care from a child sexual offence. A failure to protect is an offence.
Awareness
The school will inform staff, students and parents of its processes relating to the health, safety and conduct of staff and students in communications to them and it will publish these processes on its on-school website, through school newsletters, staff induction, student assembly, student diaries, in enrolment interviews, available from school office [3].
Accessibility of Processes
Processes relating to the health, safety and conduct of staff and students are accessible on the school website and will be available on request from the school administration[4].
Training
The school will train its staff in processes relating to the health, safety and conduct of staff and students on their induction and will refresh training annually[5].
Implementing the Processes
The school will ensure it is implementing processes relating to the health, safety and conduct of staff and students by auditing compliance with the processes annually[6].
Complaints Procedure
Suggestions of non-compliance with the school’s processes may be submitted as complaints under Complaints Handling Policy [7].
[1] Criminal Code Act 1899 (Qld) s.229BC
[2] Criminal Code Act 1899 (Qld) s.229BB
[3] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(a)
[4] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(b)
[5] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(c)
[6] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(d)
[7] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(5) and s.16(6)
COLLEGE BOARD CODE OF CONDUCT POLICY
PURPOSE
The purpose of this policy is to outline the code of conduct expected of directors of the Australian International Islamic College in relation to their roles as directors.
SCOPE
The policy covers the directors conduct in relation to their governance of the school and their relationship with the Principal and school staff.
REFERENCE
Education (Accreditation of Non-State Schools) Act 2001 s39(2)
Board Conflict of Interest Policy
Approved By: College Board Contact: Board Chair Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Definitions/Legislations
Education (Accreditation of Non-State Schools) Act 2001 – Division 4 S39 – Suitability of Governing Body – allows that in assessing the suitability of a governing body, the Accreditation Board may have regard to 2 (c) the conduct of the governing body, or its directors, relevant to the operation of the school.
Policy
The over-riding responsibility of a director is to act in the best interests of the school as a whole, and all members of the school.
The Board Code of Conduct requires that all directors of the board of AIIC:
Make decisions with the goal to improve and enhance the teaching and learning experience for all students in the School.
Prioritise the Board’s work to clarify the strategic direction of the school and to develop policies which will move the school towards its strategic vision, mission and goals.
The underlying principles of the Board’s code of conduct include the promotion of:
respectful partnerships;
clear and honest two-way communication;
transparent processes;
democratic, informed decision making; and personal and professional
Delegate authority for the administration and management of the school to the Principal, and establish a process for accountability of the Principal, and act accordingly.
The Board encourages members to behave in a respectful manner, avoiding discrimination, harassment and bullying.
Act with
Avoid any conflicts of interest or the appearance of impropriety, which could result from their position, and not use board membership for personal gain or publicity.
Recognise that a director has no legal authority as an individual and that decisions can be made only by a majority vote at a board meeting.
Abide by majority decisions of the board, while retaining the right to seek changes in such decisions through ethical and constructive channels.
Be involved and knowledgeable about not only local educational concerns, but also about state and national issues.
Prepare for all board meetings by reading and understanding the board papers in advance of board meetings and come to board meetings informed concerning the issues under
Board members respect the need for confidentiality and privacy with regard to sensitive matters that might arise at Board meetings, especially where there are matters of a personal nature relating to staff, students or parents.
The Board is not an appropriate forum for the discussion of individual school staff, students, parents or other members of the school community.
Bring an open and independent mind to Board and Committee meetings, listen to the debate on each issue raised, and consider the arguments for and against each motion and reach a decision that the director believes, in good faith and on reasonable grounds, to be in the best interests of the school as a whole. While directors must treat each other with courtesy and observe the other rules in this Code, directors should be able to engage in vigorous debate on matters of principle.
Respect the confidentiality of privileged information and make no individual decisions or commitments that might compromise the board or administration.
Not disclose such confidential information, the content of discussions and any decisions, resolutions, recommendations or directives made or given at Board or Committee meetings or any confidential communications between the school and the directors or between some or all of the directors in relation to the affairs of the school, or allow any of the foregoing to be disclosed, unless that disclosure has first been duly authorised by the board.
Represent board decisions to the community without bias or
Commit to stand by this code of conduct; to speak with one voice in concert with fellow Board members; to maintain a positive culture and orderly decision making processes; and to do Board work openly.
COMPLAINTS HANDLING POLICY
PURPOSE
The purpose of this policy is to ensure that student, parent and employee complaints and disputes are dealt with in a responsive, efficient, effective and fair way.
SCOPE
Students, parents and employees, including full-time, part-time, permanent, fixed-term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements.
REFERENCE
Education (Accreditation of Non-State Schools) Regulations 2017
AIIC Enterprise Bargaining Agreement or equivalent
AIIC Work Health and Safety Policy
AIIC Anti-Discrimination Policy
AIIC Sexual Harassment Policy
AIIC Students with Disabilities
AIIC Privacy Policy
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Policy Statement
Australian International Islamic College is committed to ensuring that student, parent and employee complaints are dealt with in a responsive, efficient, and effective and fair way.
Australian International Islamic College views complaints as part of an important feedback and accountability process. Australian International Islamic College acknowledges the right of students, parents and employees to complain when dissatisfied with an action, inaction or decision of the school and the school encourages constructive criticism and complaints. Australian International Islamic College recognises that time spent on handling complaints can be an investment in better service to students, parents and employees.
Complaints that may be Resolved under this Policy
Australian International Islamic College encourage students, parents and employees to lodge promptly any concerns regarding sexual harassment, child protection, discrimination, workplace bullying and privacy breaches as well as more general complaints that include areas such as:
the school, its employees or students having done something wrong
the school, its employees or students having failed to do something they should have done
the school, its employees or students having acted unfairly or impolitely
issues of student or employee behaviour that are contrary to the school’s code of conduct
issues related to learning programs, assessment and reporting of student learning
issues related to communication with students or parents or between employees
issues related to school fees and payments
general administrative
Student complaints may be brought by students or by parents on behalf of their children, as appropriate in the circumstances.
Issues Outside this Policy
The following matters are outside the scope of this policy and should be managed as follows:
Child protection concerns or risks of harm to children should be dealt with in accordance
with the law and the school’s Child Protection Policy.
Student bullying complaints should be dealt with under the Student Bullying Policy
Student discipline matters, including matters involving suspension or expulsion, should be dealt with under the Behaviour Management Policy.
Employee complaints related to their employment should be directed to their
Student or employee violence or criminal matters should be directed to <<the Principal>> who will involve the Police as appropriate.
Formal legal
Dispute Resolution Principles
AIIC is committed to managing disputes according to the following principles:
disputes will be resolved promptly and with as little disruption as possible
disputes will be taken seriously
anonymous complaints will be treated on their merits like any other dispute when possible
disputes will be dealt with fairly and objectively and in a timely manner
mediation, negotiation and informal resolution are available alternatives to investigation
procedural fairness will be ensured wherever practicable
Australian International Islamic College will determine the appropriate person to deal with the complaint in the first Complaints should be resolved with as little formality and disputation as possible
confidentiality and privacy will be maintained as much as possible
all parties to the dispute will be appropriately supported
all parties are entitled to reasonable progress updates
appropriate remedies will be offered and implemented
a review mechanism will be offered
complainants, respondents and people associated with them will not be victimised as a result of lodging the dispute nor will they suffer any other reprisals
the school will keep confidential records of
Responsibilities
School
AIIC has the following role and responsibilities:
develop, implement, promote and act in accordance with the school’s Complaints Handling Policy and procedures
appropriately communicate the school’s Complaints Handling Policy and procedures to students, parents and employees
ensure that the Complaints Handling procedures are readily accessible by staff, students and parents
upon receipt of a complaint, manage the complaint in accordance with the Complaints Handling procedures
ensure that appropriate support is provided to all parties to a complaint
take appropriate action to prevent victimisation or action in reprisal against the complainant, respondent or any person associated with them
appropriately implement remedies
appropriately train relevant employees
keep records
conduct a review/audit of the Complaints Register from time to time
monitor and report to the governing body on complaints
report to the school’s insurer when that is relevant
refer to the school’s governing body immediately any claim for legal
All Parties to a Dispute
The complainant and respondent both have the following role and responsibilities:
apply and comply with the school’s Complaints Handling Policy and procedures
lodge the complaint as soon as possible after the issue arises
expect that the complaint will be dealt with fairly and objectively; in a timely manner; with procedural fairness wherever practicable; that confidentiality and privacy will be maintained as much as possible
provide complete and factual information in a timely manner
not provide deliberately false or misleading information
not make frivolous or vexatious complaints
act in good faith, and in a calm and courteous manner
act in a non-threatening manner
to be appropriately supported
acknowledge that a common goal is to achieve an outcome acceptable to all parties
recognise that all parties have rights and responsibilities which must be balanced
maintain and respect the privacy and confidentiality of all parties
not victimise or act in reprisal against any party to the dispute or any person associated with
Employees Receiving Complaints
Employees receiving complaints have the following roles and responsibilities:
act in accordance with the school’s Complaints Handling Policy and procedures
inform the party lodging the complaint of how complaints can be lodged, when they should be lodged and what information is required
provide the complainant with information about any support or assistance available to assist them in lodging their complaint
provide the complainant with a copy of the school’s Complaints Handling Policy and procedures
maintain confidentiality
keep appropriate records
To lodge the complaint in the Complaints Register
to forward complaints to more senior employees, including the Principal, as appropriate
not victimise or act in reprisal against the complainant, respondent or any person associated with them.
Diagram: Complaints handling process
Implementation
AIIC is committed to raising awareness of the process for resolving complaints at the school, including by the development and implementation of this policy and related procedures, and via the clear support and promotion of the policy and procedures.
AIIC is also committed to appropriately training relevant employees (especially senior staff) on how to resolve complaints in line with this policy and the related procedures.
AIIC will keep appropriate records of complaints, will monitor complaints and their resolution and will report on a high-level basis to the school Board on complaint handling at the school.
AIIC will act to encourage students, parents and employees to contribute to a healthy school culture where complaints are resolved with as little formality and disruption as possible.
PROCEDURE
Complaints handling process Receive and record
Determine if the complaint is a complaint or something else e.g. an issue or an enquiry.
It is not a complaint when a student, parent or guardian: requests information e.g. about the College service or policy; requests a change in a service or requests a new service from the College; makes suggestions for improving a service from the College; expresses a concern about a situation in the College; or provides feedback on the performance of the College.
Record the complaint. Complaints from students, parents and guardians must be recorded in the College’s complaints register. Complaint records must be secure to ensure protection of privacy. Relevant details of the complainant, the complaint and desired outcome, must be recorded. Information recorded must be objective and factual Complaints about Principals, complex complaints and requests for internal review forwarded to the Director of colleges must be recorded by the complaints receiving officer in the Board complaints register.
Assess
Assessing a complaint can involve: clarifying the problem; identifying causes and impacts; gathering information; and talking to relevant employees.
Resolve
Decide solution. Solutions include: providing explanations and reasons; suggesting a compromise; implementing specific actions; referring the complainant to a different process; or making improvements.
Wherever possible, complaints must be resolved immediately at the point where the complaint is received. When resolved, the complaint is updated in the register and closed.
Communicate
Communicate to the complainant the process used, progress made, outcomes decided and the reasons for the decision.
Close (or forward)
If resolved, close the complaint record. Record the outcome, including action to be taken and communications with the complainant. Then close the record. If unresolved, forward to a senior employee.
Response times
While the attempt will always be made to promptly initiate a response and resolve complaints, the time required to resolve a complaint will depend on the nature and complexity of the complaint, as well as employee availability.
As a guide:
simple complaints and reviews may take up to 20 working days.
complaints requiring some assessment may take up to 45 working days.
complex complaints* may take up to 90 working days or longer.
Receipt of written complaints or written requests for a review must be acknowledged by the receiving College or office as soon as possible.
These guiding timeframes apply during College terms. Additional time may be required if a complaint from a student, parent or guardian is submitted toward the end of a College term or outside of College terms.
The Principal must ensure these timeframes are communicated to students, parents and guardians to ensure understanding of the time required by the College to resolve complaints.
Complaints that identify a potential or actual breach of legislation may be subject to specific timeframes.
Internal review
Internal reviews are only undertaken when a complainant submits a written request for a review to the Principal. An internal review assesses the merits of the:
original complaint and
process used by the College to resolve the complaint and
outcome
The result of the internal review will either:
support the original outcome decided or
propose a modified, or new, Who performs an internal review
Principal reviews the complaint resolution of a College employee
When a complainant submits to the Principal a written request for a review of a College employee’s resolution or process used, the Principal must perform the internal review and communicate the result to the complainant.
Director of Colleges review of the complaint resolution of a Principal
When a complainant submits to the Principal a written request for a review of a Principal’s resolution or process used, the Director of Colleges must coordinate the internal review in consultation with the Board and, if required, School Operations. A nominated Board delegate communicates the result to the complainant.
Complex complaints
A complaint is complex when it raises several distinct matters or significant system-wide issues; requires legal advice or advice from an external third party; involves an issue that is notifiable under legislation; or requires the involvement of School Operations.
Principals must liaise with the Director of Colleges on complex complaints. If required, the Director of Colleges liaises with the School Operations to determine capacity and appropriate action.
Complaints about a Senior Leader must be forwarded to the Principal and Director of Colleges.
Awareness
As per section 7(3)(a) of the Regulation, the school will inform staff, students and parents of its processes relating to complaints management in communications to them and it will publish these processes on its website.
COURSE PROGRESSION AND ATTENDANCE POLICY
PURPOSE
The purpose of this policy is to outline the expectations of students’ course progression and
attendance at Australian International Islamic College.
SCOPE
This policy applies to all students at Australian International Islamic College.
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
DEFINITIONS
Compassionate or compelling circumstances – circumstances beyond the control of the student that are having an impact on the student’s progress through a course. These could include:
serious illness, where a medical certificate states that the student was unable to attend classes
bereavement of close family members such as parents or grandparents (with evidence of death a certificate if possible
major political upheaval or natural disaster in the home country requiring their emergency travel that has impacted on their studies
a traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports)
where the Australian International Islamic College was unable to offer a pre- requisite unit
inability to begin studying on the course commencement date due to delay in receiving a student visa.
For other circumstances to be considered as compassionate or compelling, evidence would need to be provided to show that these were having an impact on the student’s progress through a course
Expected duration– the length of time it takes to complete the course studying full- This is the same as the registered course duration on CRICOS.
Australian International Islamic College day – any day for which the Australian International Islamic College has scheduled course contact hours.
Study period – a discrete period of study within a course which cannot exceed 24 Australian International Islamic College defines a “study period” for the purposes of monitoring course attendance and progress as a semester.
1. COURSE PROGRESS
The Australian International Islamic College will monitor, record and assess the course progress of each student for the course in which the student is currently
The course progress of all students will be assessed at the end of each study period (semester) of enrolment.
Students who have begun part way through a semester will be assessed after one full study period.
To demonstrate satisfactory course progress, students will need to achieve competency in at least 50% of units studied in any study period
If a student does not achieve satisfactory course progress in a study period, the class teacher will formally contact the parent(s) to advise there will be a meeting with the student to develop an intervention strategy for academic improvement. This may
After hours tutorial support
Subject tutorial support in class time
Mentoring
Additional ESL support
Counselling – time management
Counselling -academic skills
Counselling – personal
other intervention strategies as deemed necessary
A copy of the student’s individual strategy and progress reports in achieving improvement will be forwarded to parents.
The student’s individual strategy for academic improvement will be monitored over the following study period by the Principal and records of student response to the strategy will be kept.
If the student does not improve sufficiently academically and achieve satisfactory course progress by the end of the next study period, Australian International Islamic
College will advise the student in writing of its intention to report the student for | |
breach of visa condition 8202, and that he/she has 20 working days in which to | |
access the Australian International Islamic College’s internal complaints and appeals |
process. Following the outcome of the internal process, if the student wishes to complain or lodge an external appeal about a decision made or action taken by Australian International Islamic College, he/she may contact the Overseas Student Ombudsman at no cost. This must be done within 21 days. Please see Australian International Islamic College’s Complaints and Appeals Policy for further details.
The Australian International Islamic College will notify the National ESOS Authority via PRISMS of the student not achieving satisfactory course progress as soon as practicable where:
the student does not access the complaints and appeals process within 20 days, or
withdraws from the complaints and appeals process, or
the complaints and appeals process results in favour of the Australian International Islamic College
2. COMPLETION WITHIN EXPECTED DURATION OF STUDY
As noted in a., the Australian International Islamic College will monitor, record and assess the course progress of each student for the course in which the student is currently enrolled.
Part of the assessment of course progress at the end of each semester will include an assessment of whether the student’s progress is such that they are expected to complete their course within the expected duration of the course.
The Australian International Islamic College will only extend the duration of the student’s study where it is clear the student will not be able to complete their course by the expected date because of:
compassionate or compelling circumstances (see Definitions below
student participation in an intervention strategy as outlined ine.
an approved deferment or suspension of study has been granted in
accordance with Australian International Islamic College’s Deferment,
Suspension and Cancellation Policy.
Where the Australian International Islamic College decides to extend the duration of the student’s study, the Australian International Islamic College will report this change via PRISMS within 14 days and/or issue a new COE if required.
3. MONITORING COURSE ATTENDANCE
Satisfactory course attendance is attendance of 80% of scheduled course contact
Student attendance is:
checked and recorded daily
assessed regularly
iii. recorded and calculated over each study period.
All absences from Australian International Islamic College will be included in absentee calculations and should be accompanied by a medical certificate, an explanatory communication from the student’s carer or evidence that leave has been approved by the Principal/Head of Australian International Islamic College.
Any absences longer than [5] consecutive days without approval will be
Student attendance will be monitored by the Principal every 4 weeks over a study period to assess student attendance using the following method:
i. Calculating the number of hours the student would have to be absent to | ||
fall below the attendance threshold for a study period e.g. number of study | ||
days x contact hours x 20%.[For example, a 20 week study period with 5 | ||
contact hours a day would equal 500 contact hours. 20% of this is 100 hours.] | ||
working days in which to access the Australian International Islamic College’s internal
complaints and appeals process except in the circumstances outlined in 3.j.
The Australian International Islamic College will notify the National ESOS Authority via PRISMS of the student not achieving satisfactory course attendance as soon as practicable where:
the student does not access the complaints and appeals process within 20 days
withdraws from the complaints and appeals process
the complaints and appeals process results in a decision for the Australian International Islamic College.
Students will not be reported for failing to meet the 80% attendance where:
|
i.
compassionate or compelling circumstances e.g., medical illness supported by a medical certificate or as per Definition, below, and
the student’s attendance has not fallen below 70% for the study
period.
The method for calculating 70% attendance is the same as that outlined in f. with the following change: number of study days x contact hours x 30%.
If a student is assessed as having nearly reached the threshold of 70% attendance for a study period, the Principal will assess whether a suspension of studies is in the interests of the student as per Australian International Islamic College’s Deferment, Suspension and Cancellation Policy.
L. If the student does not obtain a suspension of studies under the Australian International | ||
Islamic College’s Deferment, Suspension and Cancellation Policy, and falls below the 70% | ||
threshold for attendance for the study period, the process for reporting the student for | ||
unsatisfactory attendance (breach of visa condition 8202) will occur as outlined in 3.h – 3.i. | ||
CRITICAL INCIDENT POLICY
PURPOSE
The purpose of this policy is to outline procedures for action to take to manage critical incidents at Australian International Islamic College.
SCOPE
The policy applies to all staff and students of the school, and provides information about areas of responsibility, reporting and communication
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
POLICY
The Australian International Islamic College’s critical incident management plan applies in the event of a disaster which may cause confusion and stress amongst the school community. Critical incidents may include, for example, natural disasters, such as flood, fire or earthquake; a student suicide or accidental death; a bomb threat; the death of a teacher; a violent assault; a terrorist attack.
If a member of the school staff/ community becomes aware of a critical incident, he/she should report the nature of the incident to the Principal, or the Principal’s nominee, who will immediately convene the Critical Incident Management (CIM) Team and set up an incident management room.
In making the report the member of staff/community should identify:
location of incident;
nature of the incident;
number and names of those involved;
name of person reporting the emergency;
time of report;
emergency services contacted and by whom;
phone contact if the incident is remote from the workplace (e.g. on school camp).
Procedures when a critical incident occurs
When the Principal or designee is notified of an emergency or fatal crisis situation he/she will:
Tell the person giving the information not to repeat it anywhere in the school, unless notification is critical for the immediate safety of staff and students.
Tell office staff not to repeat or give out information within or outside the school until instructed by the Principal.
Verify the reported incident with police. Verify with police the timing of notification to family and the school if there has been a death. This notification will be made by police and it is critical that no announcements are made by the school until the families of victims of any incident are notified.
Verify with police who the school-police liaison person is and provide 24-hour contact details.
Notify the CIM Team members who immediately initiate the actions assigned to their roles.
Direct the Campus Communication CIM team member to locate, gather and inform closest student friends of the deceased or injured BEFORE any general announcement, and AFTER parents/families have been notified.
Notify the Chairman of the School
Prepare a formal statement to use for initial notification to the whole school. Include minimal details and note that additional information will be forthcoming.
Prepare a statement for telephone inquiries directed to office
Decide on a time for an emergency staff meeting at which the injured/deceased student/staff member is identified, if applicable; the facts of the crisis are reviewed; support to staff is offered and guidelines are provided for helping students. Encourage staff to return their classes to normal routine as soon as possible and, whenever possible, to dispel rumour and discourage sensationalising of the crisis. Ask staff to identify those students who may require additional support. Request staff to meet 30 minutes early the next morning to update them on any additional information, review procedures and debrief.
Provided that the privacy of members of the school community is not infringed, send home a letter at the end of the day/crisis outlining what has occurred and what has been done.
Inform staff and students of the outcome of the
Supply the media with a fact sheet on the school and district as well as on the crisis
ROLES AND RESPONSIBILITIES
The Critical Incident Management Team consists of six (6) members, who take responsibility in the following areas:
the Principal (or the Principal’s nominee) – leads team, liaises with media, liaises with police, disseminates information;
a member of staff – campus communication;
a member of staff – parent communication
the school counsellor/chaplain – counselling;
the school nurse – medical;
a member of administration staff –
Training for the Team is undertaken on a regular basis and clear procedures are in place to ensure that team members understand their roles.
Role of Team before a Crisis Occurs
Develop necessary forms and information sheets, including incident report forms, sign-in and out forms, lists of people to be notified (including siblings, bus drivers, feeder schools where students may have friends), de-briefing sheets, phone lists etc.
Develop a plan for emergency coverage of
Teachers who will play a significant role in a crisis response need to be assured that their classes will be covered.
Establish a code to alert
A code that can be used over the public-address system or in notes to alert staff to the nature of an emergency situation will clarify a problem without unduly alarming students.
Have the school lawyer review the school’s policies and
Adjust procedures to comply with any liability concerns.
Hold a practice ‘crisis alert’
Provide inservice training for all staff to explain the crisis management plan and exactly what to do in a crisis. Where appropriate include police, community workers and other community members in presentations to staff.
Undertake an annual review of the Crisis Management
Such a review might outline any emergency situations that have occurred throughout the year, identify weaknesses in the management plan and allow time for refining procedures and policies.
Role of Teachers during a Crisis
Remain
Follow directives/instructions from the appropriate members of the Critical Incident Management Team or the Principal.
Provide accurate information to students, answer questions and lead class discussion if appropriate.
Dispel rumours and discourage
Model an appropriate response to the
Identify students who may need extra
Provide activities, through art, music and writing, to reduce stress and express emotions; and, as much as possible, ensure that students feel secure and remain
Roles and Responsibilities of Critical Incident Management Team The Principal
Mobilise the Critical Incident Management (CIM) Team
Direct the team and take charge of the
Be visible, available and supportive to
Dispel rumours by giving everyone the
Communicate with the school
Contact families of students involved in the
Liaise with
Provide updated information to all
Campus Communicator
Decide who should receive information and how information will be disseminated to staff and students – public address, note to each class, assembly, alarm system (fire, flood etc) – or if a lockdown procedure is
Be aware of privacy and confidentiality in releasing information and remind staff of privacy and confidentiality issues.
Release follow up information as agreed upon with Principal, following the
Principal’s initial announcement.
Release only necessary details and make sure information is
Include in communication information with regard to when and how students will be released to parents/caregivers, if applicable.
Make general announcements via public address system or note to classes when
Parent Communicator
Use previously prepared emergency telephone contact list to send SMS’ to all
parents through the administrative system, PC Spider.
Ensure the P&C receives a succinct and factual statement about the crisis, approved by the Principal.
Remind parents of the importance of confidentiality, where possible, and of dispelling rumour and speculation.
Organise and manage a hotline for parents to provide information and control
Inform office staff that parent inquiries are to be directed to the
Counsellor
Be
Cancel other activities and
Designate a counselling
Get extra assistance if
Support the school staff and students; and offer assistance to parents, if appropriate, after the Principal has made initial contact.
Medical Contact Person
Before any event:
Keep a register of where the school can access advice and
Build a personal relationship with health and other resource groups such as police, fire, and rescue, social welfare, mental health services, juvenile justice and family support systems
Be available to assist staff and students who may require medical
Be available to parents who may need assistance/advice or referrals to health
Security
Check that substitute teachers are in place in classes where CIM members were on
Notify the police liaison person if the need for extra security needs to be transmitted to police.
Ensure that personnel are in place to prevent encroachments onto school
RELATED POLICIES AND DOCUMENTS
Child Protection Policy Lockdown Procedure
DAYLIGHT POLICY
Physical Separation between male and female students
PREFACE
Australian International Islamic College is a co-educational school, where Islamic values and ethos are valued, respected and honoured. The policy outlines the guidelines on mixing of male and female students in the college.
PURPOSE
The policy aims to encourage, motivate and support students to achieve excellence in character by providing clear expectations. It provides guidelines to maintain a reasonable distance between male and female students that allow them to participate in all learning activities.
SCOPE
The policy applies to all male and female students at Australian International Islamic College.
POLICY STATEMENT
Australian International Islamic College wants to maintain physical separation between male and female students. To achieve the physical separation, staff members of the college must be vigilant to ensure that boys and girls always distance themselves from each other and queue up separately wherever necessary.
What is allowed?
Activities in the classroom/Science lab/Art lab/HPE lessons in the presence of
Any presentation in the college events and
Attending excursions/incursions with
What is not allowed?
Touching, jostling, pushing,
Holding
Patting on the
Physical contact of any
Sitting next to each other during the break
In a room/corner/out of bound areas without the presence of a staff
Sporting activities require involvement of both
Sporting activities require involvement of both
EVACUATION POLICY
PURPOSE
The purpose of this policy is to outline the procedure for evacuating the school in the case of fire, flood or other emergencies, which require students and staff to be moved from the AIIC campus.
SCOPE
This policy applies to employees, volunteers, parents/carers/students, and people visiting the school site.
RESPONSIBILITY
Principal
POINT OF CONTACT
WH&S Officer
Approved By: College Board Contact: WH&S Officer Date Approved: October 2023 | Status: Approved Reviewed | Annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Definitions
Generally, an emergency is an unplanned, sudden or unexpected event or situation that requires immediate action to prevent harm, injury or illness to persons or damage to the school environment. It poses a risk to an individual’s health and safety.
Situations that might constitute emergencies include:
fires and/or bushfires
bomb threats
intruders (animal or human)
power failures or electrocution
the involvement of firearms or other weapons
structural damage
Natural disasters, such as floods, cyclone, thunderstorms or
Policy
The policy of the AIIC is to take a proactive approach to Workplace Health and Safety by having appropriate procedures in place for evacuation of the school campus and by regularly carrying out practice drills to ensure procedures are clearly understood by all stakeholders.
Copies of this policy will be disseminated via the school and staff handbooks and via notices in each classroom, the library and other appropriate areas around the school.
The Principal, or another member of school staff designated by the Principal, will schedule at least one practice evacuation drill per semester and will be responsible to ensure all staff members are clear about the procedure before the practice drill takes place.
Teachers will remind students of the evacuation procedure during the first form class lesson each semester.
Procedure
In the event of an emergency, the Principal will make the decision with regard to whether the campus needs to be evacuated. In making, this decision the Principal will refer to the criteria developed by the Workplace Health and Safety Committee for making such decisions.
If the decision is made to evacuate:
A bell will be sounded followed by an announcement “Evacuate! Evacuate! Evacuate!”
The school has a public address system which will be activated, and the following announcement will be given by the Administration Officer.
Activate evacuation procedures immediately.
All students, staff, and visitors to the campus please proceed to the evacuation area.
Staff should collect class rolls, secure your rooms and supervise students.
REPEAT: Activate evacuation procedures immediately. All students, staff, and visitors please proceed to the nearest evacuation area.
The Principal will notify the appropriate authorities and move to the evacuation area.
Should the need for evacuation occur during a time when students are not in the classroom, the bell will be sounded followed by the announcement. Students and all staff members must move to the evacuation area immediately. Students are required to meet with their form teachers who will be at a designated spot in the evacuation area.
NO ONE IS EXEMPT FROM EVACUATION PROCEDURES.
At the evacuation area, class teachers and/or form teachers are responsible for getting students to form teachers & taking roll and supervising the students. Any students not accounted for should immediately be reported to the school receptionist, who will check the student’s name against an up-to-date absentee list, and then report any missing students to the Principal/Coordinator. The Principal/Coordinator is responsible for notifying authorities about any missing students.
The Administration Officer has the responsibility to sound the ‘all clear’ when the emergency is over.
FIRE EMERGENCY EVACUATION STATEMENT:
These Fire and Emergency Evacuation Procedures provide for:
Fire and hazard prevention;
Safe and orderly evacuation of people from the building in an emergency;
Early control of the fire or emergency; and
Speedy resumption of duties once the emergency is brought under
Evacuation from buildings may be necessary as the result of fire, explosion, chemical leak, structural fault, equipment failure or bomb threat. These procedures have been prepared principally for fire emergencies, but they are suitable for use in other emergencies.
Specific instructions based on these procedures should be prepared for each College building. The features of a particular building, its occupants or fire alarm system may require modification of these procedures. Enquiries in relation to these procedures should be made to the Occupational Health and Safety Unit.
EMERGENCY ORGANISATION:
The roles for coordination for Emergency Evacuation Procedures are outlined below:
The chief Warden (for the College site).
A Building Warden (for each building).
Floor or Area
ROLES AND RESPONSIBILITIES
Role | Responsibilities |
Fire Evacuation | |
All Personnel | • Ensure, by what-ever means available and practical, that the emergency alarm has been relayed • Check for any students who may not be under direct supervision (e.g. students in transit between classrooms, or in the play area), and take charge • Assist any volunteers on site (e.g. helping in classrooms) |
• Refer special and delegated roles and responsibilities • Evacuate to the nearest assembly area by the most direct, safe and practical route • Remain in the area (or assigned location as required) until the ‘All Clear’ is given | |
Students | • If not already under direct supervision, immediately report to the nearest known and trusted adult (e.g. teacher, teacher aide) • Promptly follow the directions given by teachers and other school personnel |
• Move smartly and in an orderly manner, without undue conversation, to the nearest assembly area by the most practical route • While in the assembly area, remain silent, seated and listen for directions | |
Principal | • Support coordination of emergency procedures • Liaise with emergency services on arrival • Public relations |
• Contact Assembly Area • Liaise between assembly areas and with key personnel • Declare ‘all clear’ | |
Wardens | • Coordinate classes into seated groups • Be highly visible (hi vis vests) • Take note of any students or staff not accounted for • Report to Chief Warden |
Chief Warden | • Manage drill events • Induction of new personnel • Coordinate and manage internal emergency response • Report ‘All Clear’ to Principal |
• Debrief & reporting processes • Contact Assembly Area • Liaise between assembly areas and with key personnel • Contact appropriate emergency services • Support coordination of emergency procedures • Ensure procedures and map are prominently on display in the administration/staffroom areas • Routinely ensure fire extinguishers and fire blankets are located as required, and are serviceable | |
Admin Officers | • Supervise students visiting the office, including children in the sick bay • Accompany them to an assembly area • Take registers from the office: Staffing, Volunteers; Sign In/Out; Visitors |
Class Teachers & Specific Personnel | • Ensure all children are aware of emergency procedures, and expectations • Ensure whistle, copy of procedures and map are prominently on display in the room • Ensure emergency activation is relayed • Supervise orderly evacuation/lock-down of class. • Be alert to any students who may be unsupervised and take charge of them. • Report the names of these children to the Chief Warden at the earliest opportunity • Take Manual Class Roll, and check all class members accounted for |
Teacher Aides, Cleaners & Other Personnel | • Ensure whistle, copy of procedures and map are prominently on display in respective work areas • Ensure emergency activation is relayed • All personnel without a delegated emergency response role, and not directly supervising students, should assist checking playground areas and areas such as toilets etc. • Supervise any students or visitors, and ensure they are accounted for |
P & C / Tuck-shop Personnel | • Be aware of policy & procedures • Ensure emergency activation is relayed • Assist school personnel by checking for any students who may not be under direct supervision (e.g. students in transit between classrooms, or in the play area), and take charge • Assist any volunteers on site (e.g. helping in classrooms) |
Other Responsibilities
The Principal is responsible for communication with the media and the School Board, and for making the decision if parents need to be notified. If notification is required, the Principal will activate the communication tree.
The Principal
Be visible, available, and supportive to
Dispel rumours by giving everyone the
Communicate with the School
Where appropriate, contact families of students involved in the emergency
Liaise with the
Provide updated information to all
Release only necessary details and make sure information is
Include in communication information with regard to when and how students will be released to parents/caregivers, if applicable.
Make general announcements via the public address system or provide notes to classes when appropriate.
Undertake a review of the effectiveness of the emergency procedures following an event
Head of Student Engagement
Be
Cancel other activities and
Designate a counselling
Get extra assistance if
Support the school staff and students; and offer assistance to parents, if appropriate, after the Principal has made initial contact.
HOME VISIT POLICY & PROCEDURE
PREFACE
The Australian International Islamic College recognizes that we provide far more than mere curriculum to our students; for many students, the College is a safe place where students can get support, academically, spiritually and in relation to their overall wellbeing. To continue to provide the high caliber support we have always offered to students, AIIC is rolling out home visits with students identified as in need.
PURPOSE
Australian International Islamic College is committed to the safety and welfare of its students, families and staff. The purpose of this policy is to provide a framework for safe, socially distanced home visits that allow students and staff to connect, but in a way that is safe for all involved. In implementing this policy AIIC recognizes that staff a free to refuse to conduct home visits, to change or cancel a home visit and to request additional support to ensure it is carried out safely.
A student may require, or be referred for a home visit for any of the following reasons
Academic support in one or multiple subjects for any long-approved
Because they are a child with a verified or imputed disability who requires additional
For pastoral care or support in relation to the child’s overall mental health and
For spiritual or faith-based support from an
Because a child is disengaged from
Because a child is considered vulnerable to abuse or
SCOPE
The policy applies to board members, employers, employees, volunteers, parents/guardians and students; and describes the process for referral, for approval and the safety measures undertaken during the home visit.
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Pending Approval Reviewed: Annually Next Review Date: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
REFERRAL
A staff member, a parent/carer or a member of the public can refer a student for a home visit by
Filling in a Pastoral Care Referral Form, electronically or at the Office
Phoning the front reception and making a verbal referral
Emailing admin@aiic.qld.edu.au
Further, a student may self-refer by following the same process.
A referral will be added to a shared spreadsheet for assessment by the Deputy Principal, and once approved, a Home Visit can be booked
PARENTAL CONSENT
Once received, a referral will be reviewed, and if accepted, will proceed to the booking. The staff member or Deputy Principal will make contact with the family and seek cooperation for the home visit. No home visit is to proceed without prior arrangement and consent from the child’s guardian. If consent is not obtained, the referral is passed on to a Child Protection Officer for review and monitoring.
HOME VISIT PROCEDURE
Once parent consent is obtained staff will do the following
Log the date, time and personnel for the Home Visit in the spreadsheet and share a copy with the Deputy Principal.
Enter the Home Visit into the school calendar by advising front
Log the transport arrangements and make any vehicle booking with the Business
Before leaving for the Home Visit staff must
Check with Line Managers, and Deputy Principal regarding the Home
Ensure two staff are in attendance for the Home
Check with the child’s other teachers to ensure an efficient home visit is
Conduct a thermal screen before leaving the
Sign out of the grounds at
Staff travelling to the home of a student may
Use their own vehicle, at their own
Use a College vehicle, provided it has been booked, approved and they are safely licensed to do so.
Whilst at the Home Visit staff are to observe the following guidelines
Staff are not permitted to enter the dwelling of the This means they are not
to go “inside” the premises.
Staff should introduce themselves to the parent/carer and identify themselves
Staff are to maintain a safe, social distance of at least 5m from the student and any other person.
Staff should use hand sanitizer and offer it to the
All parties should remain in a relatively open, public area, such as a front porch, front yard or similar.
Staff should wear a provided face mask where
Staff should avoid touching or exchanging property with the student and should sanitize any work returned by the student before returning it to school.
HOME VISIT LIMITATIONS
Home visits are for the purpose identified only; they are not for “teaching” or for
A parent/guardian must be present at all times during the
Home visits are limited to 30
A Home visit cannot be conducted if a safe place and time cannot be
Staff are not compelled to partake in Home
COMPLETION AND FOLLOW UP
Upon completion, staff are to return directly to campus and to document, albeit briefly, the outcome of the Home Visit. It is at this time that a decision is made regarding any follow up.
Student Referral Form
Student First Name: | Student Last Name: | ||
Year Level: | Class: | ||
Teacher’s Name: | Date: | ||
Have you made a contact with the student? | Yes NO | ||
When was the last contact? | |||
Did you make a contact with the parent? | Yes No | Date:……/……./……… | |
Has any other staff members made contact with the student or the parent recently? | Yes No | Name: ………………… Date:……/……./……… | |
Outcome: | |||
Dad’s Number: | Mother’s Number: |
I request a referral to Deputy Principal (Yes/No)
What are your concerns? | |||
Staff name: | Date: |
Deputy Principal Assessment
Date | Parent’s Contacted Yes/No | Outcome | Follow Up Required Yes/No |
HOMEWORK AND DIARY POLICY
PREFACE
Australian International Islamic College believes that homework provides students
with opportunities to consolidate their classroom learning, patterns behaviour for lifelong learning beyond the classroom and involves family members in their learning.
Homework that enhances learning:
is clearly related to class work
is purposeful and relevant to students needs
is appropriate to the phase of learning (early, middle, senior)
is varied and differentiated to individual learning needs
develops students’ independence as a learner
PURPOSE
The purpose of homework is to engage students in independent learning to complement work undertaken in class through:
revision and reflection to consolidate learning (practice for mastery)
applying knowledge and skills in new contexts (a topic of interest, an authentic local issue)
pursuing knowledge individually and imaginatively (investigating, researching, writing, designing, making)
preparing for forthcoming classroom learning (collecting relevant materials and information)
Homework may be completed daily or over a week and can take many forms including but not limited to:
handouts/textbook/computer-based activities
assignment drafting
reading
note taking, revising and studying
completion and extension of class work, projects and
SCOPE
This policy applies to all students and teachers at Australian International Islamic College.
Approved By: College Board Contact: Principal; Head of School Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
HOMEWORK GUIDELINES
The college has a policy and guide for the number of hours spent at each year level on homework. A minimum reading time of 10 minutes every night (with lower grades can also include ‘being read to’ by an adult). The recommendation is as follows:
Reading Time | Homework time | |
Prep | 10 mins | 10 mins per night |
Year 1 | 10 mins | 10 mins per night |
Year 2 | 10 mins | 20 mins per night |
Year 3 | 10 mins | 25 mins per night |
Year 4 | 15 mins | up to but generally not more than 2 – 3 hours per week |
Year 5 | 20 mins | |
Year 6 & 7 | 20 mins | up to but generally not more than 3 – 4 hours per week |
Year 8 & 9 | up to but generally not more than 5 hours per week |
RESPONSIBILITIES
Teachers
Teachers can help students establish a routine of regular, independent home-learning by:
ensuring the college Homework Policy is implemented consistently across all year levels
setting home-learning tasks on a regular basis but within a flexible timeframe
clearly communicating the purpose, expectations, and benefits of all home-learning tasks
checking homework regularly and providing positive recognition of the efforts of students
providing timely and appropriate feedback about home-learning tasks
selecting tasks that are varied, challenging, and directly related to class work
selecting tasks that are purposeful and appropriate to students’ learning needs
explicitly teaching strategies to develop organisational and time-management skills and providing opportunities for practice through home-learning activities
discussing with parents and caregivers any issues concerning their child’s home learning tasks and suggesting strategies to assist with home learning requirements
providing assistance when difficulties arise
supporting students to access technology during school if required for homework tasks
Students
Students can take responsibility for their own learning by:
being aware of the school’s expectations and guidelines for home learning
discussing with their parents or caregiver’s expectations around home learning tasks
accepting responsibility for the completion of tasks within set time frames
following up on feedback provided by teachers
seeking assistance when difficulties arise
organising their time to manage the various activities they engage in
recording homework in school planners (Year 7-12)
Parents & Caregivers
Parents and caregivers can help their children by:
giving them assistance where required to complete tasks
encouraging them to organise their time
encouraging them to take responsibility for their learning
helping them to balance the amount of time spent completing home learning tasks, watching television, playing computer games, playing sport and engaging in other recreational activities
communicating with their child’s teacher to discuss any concerns about the nature of home learning tasks or their child’s approach to the learning
Prep to Year 6
The Importance of Regular Reading
All students from Prep to Year 6 are expected to engage in daily reading to, with or by parents and caregivers. Words are essential in building the thought connections in the brain. The more interactive language a child experiences through books and conversation with others (not passively from television), the more advantaged socially and educationally that child will be for the rest of his or her life. Development of language skills is linked positively to thinking skills and academic performance.
Opportunities to read at home:
Listen to a book read aloud by an adult or older
Read along with a parent or
Read aloud to parent or older sibling
Read silently then talk to an adult about the book
Read silently with no adult interaction (suitable for Years 5 and 6)
Years 7 to 9
In Year 7, 8 and 9, students are given more responsibility for their own learning. They may be required to engage in independent learning to complement work undertaken in class.
Years 10, 11 and 12
In the latter years of high school, the amount of time devoted to homework and independent study will vary according to the student’s learning needs and individual program of learning, determined through their Senior Education and Training (SET) Plan.
Teachers may provide students with additional work relevant to their learning however there is an expectation that young people should generally be independent learners and exercise their own judgment as to the out-of-hours’ time they devote to their studies. Balance should be maintained between the various demands of study, sporting and recreational and cultural or part-time employment activities.
STUDENTDIARIES
At the beginning of each year, students in year 7-12 receive a student diary as part of the Textbook Hire Scheme.
The purpose of supplying this diary is to:
ensure that every student has a book in which they can note their
allow staff to easily check to see that homework is being copied
provide parents easy access for checking that homework has been completed.
As homework allows students to consolidate and develop their knowledge and skills in the subjects that they are studying, it is important that students use the diary correctly.
To ensure that this objective is achieved, we must all accept our responsibilities in this area.
RESPONSIBILITIES
Teachers
Classroom teachers are to do regular checks to see if students are using their diary to note their homework, which will be set on a regular basis in the majority of subjects.
The Administration and Form Teachers are to do random checks of If problems are noted, follow-up activities with the student will be enforced.
Students
Ensure that the student diary is taken to all
All homework is written into the student
Ensure that graffiti does not appear on the pages of this
If the diary is lost, students are to make arrangements with parents to purchase a new one from the office at the earliest opportunity.
Provide diary for checking without complaint when requested to do
Parents & Caregivers
Check to see that the diary is being used to copy down
Decide to purchase another diary from the school office if the other one has unacceptable graffiti or is lost.
HOT & WET WEATHER POLICY
PURPOSE
Australian International Islamic College (AIIC) recognises the importance of encouraging all students and staff to protect themselves from the harmful effects of Ultraviolet Radiation (UV) exposure. The weather policy has been developed to implement procedures for hot and wet weather days.
SCOPE
Parents, students and employees, including full-time, part-time, permanent, fixed-term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Hot Weather
On days forecast by the Weather Bureau as 36ºC or more, the hot weather policy applies.
The period of greatest risk is two hours either side of noon, when the sun is directly overhead, specifically between 11.00 am and 3.00 pm during daylight saving. At AIIC we have the potential to reduce students’ UV exposure and future risk of developing skin cancer for the following reasons:
Students are at school throughout the high-risk period five days a
The crucial period for sustaining damaging levels of UV exposure occurs during the school
AIIC can play a significant role in reducing exposure and changing behaviour through our Policy, education and role modelling.
Objectives
Increase student and community awareness of skin cancer and other skin damage caused by exposure to UV radiation.
Assist students to develop strategies that protect their skin from the
Work towards a safe school environment that provides shade and other sun protective measures for students and staff.
Encourage all members of the school community to protect their skin from UV at all times, but particularly at high-risk times such as lunchtimes, sport, excursions and camps.
Ensure that parents are informed of AIIC’s Weather Policy
Implementation
Shade: AIIC have increased the amount of shade available in the school by introducing shade sail structures throughout the school. Some other strategies for increasing shade will include:
Maximising existing shade (verandas, covered walkways).
Allowing students to eat lunch
Planting trees in clusters to increase shade
Building seating around
Moving seats and tables to areas of shade
Organisation of outdoor lessons and breaks: To reduce student and staff exposure to UV, timetables will be reviewed to minimise time spent outdoors during peak UV periods. If the forecast is for temperatures over 360 C, the following will be implemented:
Students will be supervised in the classroom/hall.
They will be notified of the conditions by any Admin staff at the beginning of recess and/or
All-day events: The risk of skin damage on all – day excursions is high. Severe sunburn is likely when students are outside for long periods of time.
For all day excursions the following strategies will be implemented:
Provide plenty of
Inform students, parents and staff that sun protection will be a
Promote the sun protection message in all printed information about the
Curriculum: Incorporate lessons on UV radiation risk reduction and sun safety into the curriculum across the school. Students should not only understand how and why they need to protect their skin, but also have the opportunity to explore related issues, such as self-image and peer pressure, all of which influence decision making in relation to UV exposure.
Clothing: All students will be required to wear a bucket or broad-brimmed hat whenever they are outside (e.g. morning tea, lunch, sport, and excursions). Staff members are to actively act as role models by wearing appropriate hats and clothing. Students will be encouraged to wear T-shirts or protective shirts over bathers while attending swimming lessons.
Sunscreen: It is recommended that all students wear sunscreen provided from home, especially on their face and arms, particularly during the first and last terms of the year.
Vitamin D: Safe sun exposure for the production of Vitamin D –particularly during the winter months for healthy bone development in children is encouraged. Vitamin D is essential for strong bones, muscles and overall health.
Students are encouraged to expose their hands, face and arms to:
10 minutes of sunlight before 00 am or after 3.00 pm on most days of the week.
Two to three hours per week of sunlight to face, arms and hands in winter
Occupational Health & Safety: The School recognises that staff members are at risk of UV damage during yard duty and outdoor events, especially physical education and sport teachers and ground staff. Staff are strongly encouraged to keep a broad-brimmed hat, sunglasses and a long-sleeved shirt at school for use during outdoor activities. An umbrella may be used for any staff who does not wish to wear a hat.
Junior School Sport and Co-Curricular Programs –activity based: Junior School sport fixtures and/or co-curricular activities which are activity based will be cancelled on days forecast to be 36 degrees or over.
Monitoring and Evaluation: The Sun Safe Policy will be monitored by the Principal who will ensure that the Policy is reviewed every three years and they will contact the Cancer Council of Queensland to ensure that up-to-date information is maintained in relation to resources and policy information.
Wet Weather
Preamble
During wet weather it is important that a teacher take reasonable care to ensure the health and safety of all students. In order to have a coordinated approach to wet weather between schools, this policy will be implemented when necessary. Sport will not generally be cancelled due to wet weather until the actual time of the game.
Objectives
To provide a safe and caring environment for students during wet
To provide guidelines for staff on the procedures to follow to ensure that educational, legal and duty of care requirements are satisfied.
Implementation
The Principal / Administrative team is responsible for the implantation of this policy when
Staff / student will be notified via the PA system when the policy is put into
Students will eat undercovers or in their classroom and be occupied with appropriate activities after eating.
Staff will share supervision (duty rooster) of students in classroom
Wet weather may be declared during morning tea or
Depending on weather conditions, the wet weather policy may cease during a morning or lunch break.
AIIC ICT SERVICES POLICY
PURPOSE
The purpose of this policy is to manage the appropriate use of information, communication, and technology services by college employees, students, and all other users of AIIC’s ICT services and property.
SCOPE
This policy applies to the Australian International Islamic College Board, all officers, all paid and volunteer staff, College visitors including practicum students, AIIC students and all persons that use AIIC’s ICT services and property.
POINT OF CONTACT ICT Services | RESPONSIBILITY ICT Department |
Approved By: College Board Contact: ICT Coordinator Date Approved: October 2023 | Status: Approved/Review Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. | |
Version 23.10 |
PREFACE
All staff members and students at AIIC have the right and responsibility to utilise ICT services as essential teaching, learning and business tools. AIIC expects this technology to be utilised to its full capacity to provide the most valuable and professional educational and business environment for the benefit of all. AIIC also expects all users to demonstrate acceptable use via safe, lawful, and ethical behaviour whenever using ICT services and property.
This Policy applies to the management of all types of ICT services, as defined in the “Definitions” section below. This Policy also applies on school premises, as well as during school activities, such as excursions, camps, and extra-curricular activities whenever AIIC ICT services are utilised.
AIIC reserves the right to restrict user access to ICT services if access and usage requirements are not met or are breached. However, restricted access will not disrupt the provision of the educational program within the school. Users should also note that breaches of this Policy may result in disciplinary action or criminal proceedings.
DEFINITIONS
ICT – means information, communication, and technology
ICT services – includes but is not limited to ICT networks, systems, facilities, and devices, as defined below, and includes those owned, leased or otherwise used by the school
ICT facilities and devices – includes but is not limited to computers (including desktops, laptops, netbooks, palm and handheld devices, PDAs, , tablets, eBook readers and related devices such as monitors, keyboards and mice), telephones (including smart watches, mobiles, iPhones and smart phones), removable media (such as USBs, DVDs, Blu-ray and CDs), radios or other high frequency communication devices (including microphones), television sets, digital or analogue players and records (including DVD, Blu-Ray and video), cameras, photocopiers, facsimile machines, printers (and other imaging equipment such as scanners), Smartboards, data projectors and screens, teleconferencing devices
ICT network and systems – electronic networks, internet, email, web mail, social media, fee- based web services, software, servers
Personal electronic devices – includes all types of mobile and smart phones, laptops, tablets, cameras and video recorders, hand-held game devices, music devices, USBs, PDAs, eBook readers, other palm and handheld devices and other equipment, as determined by the school, and owned by students.
COLLEGE PROVIDED DEVICES
STAFF DEVICES & EQUIPMENT
Teaching staff that are provided with a laptop from AIIC must note that the laptop remains the property of AIIC.
To ensure business continuity, the college aims to keep staff laptops up to date by replacing its laptop fleet every 4 years.
Teacher laptops may be subject to a software security
Any items loaned to teachers from the IT department must be cared for at all times by the borrowing teacher.
Items borrowed from the ICT department must be returned to the department on the due date stated.
Teachers can only borrow IT equipment from the IT room, not from another
College provided laptops are to be used for college approved purposes
Personal laptops are not allowed for AIIC work and/or related
In the event of ICT equipment being lost, damaged, or stolen from the teacher, the school administration will determine the course of action to be taken. This may involve the teacher paying a portion, or the whole replacement cost of the
Staff have a responsibility to report faults or damage as soon as it is
STUDENT DEVICES & EQUIPMENT
Students that are provided with a device must note that the device remains the property of AIIC.
To ensure business continuity, the college aims to keep student devices up to date by replacing its fleet every 4 years.
Classes that are provided laptops will also be issued a device charging cabinet/station. Where appropriate, it is the Teacher’s responsibility to appoint a student to be the device charging monitor. This role is tasked with carefully putting the devices on charge and ensure that the cables are tucked in neatly before closing the cabinet/station doors.
For younger classes E.g., Prep, Year 1 and Year 2, the teacher or teacher aide is responsible for ensuring that the devices are carefully put on charge and that the cables are tucked in neatly before closing the cabinet/station doors.
In the event of ICT equipment being lost or damaged by the student, the school administration will determine the course of action to be taken. This will involve an investigation by the college and may involve the student’s parent/s or guardian/s paying a portion, or the whole replacement cost for the equipment.
STUDENT BYOD & PERSONAL DEVICES
Any personal device brought to school must have security software installed before connecting to AIIC’s network.
Every reasonable effort must be made to ensure that any sensitive college information on any personal device is kept securely.
Installed security software on any personal device must be always up to date whilst on AIIC’s network.
The ICT department reserves the right to perform security checks on any devices (personal or college provided) that are connected to the AIIC’s network without warning, if it is suspected of interfering with the network.
Any personal device found to be interfering with the network or circumventing the firewall (using VPNs, Proxy websites etc) will be immediately disconnected and blacklisted from the network.
Blacklisted devices will undergo an investigation and will remain banned from the network for 3 days from the first offence. Subsequent offences will be penalised with a longer ban time.
Any previously blacklisted device must pass a security check by the IT department before being allowed network access again.
AIIC accepts no responsibility for the loss of theft of personal devices
Devices with found with inappropriate or offensive names will be banned until the device name is appropriately changed.
SOFTWARE
Users must have the express permission of the ICT department and prior approval from their respective Head of School before installing any new programs on any AIIC device.
Users are not permitted to download new software without the consent of the ICT
Users may not change any computer settings that require administration
If a user would like a particular site unblocked by the internet firewall, they must send an email to the IT department with the exact site link. The site will be reviewed and unblocked if it is deemed educational.
DATA RETENTION
All staff and students are responsible for ensuring that they:
Store all electronically held AIIC owned information/documents in such a way that it is backed up regularly. This can be achieved by storing data in the college-provided OneDrive facility.
Storing all other college related documents in the college-provided OneDrive facility as the primary storage location. Keeping a secondary backup of this data is the responsibility of the user.
Any data residing on local drives (e.g., laptop’s hard drive) remains the responsibility of the staff who is assigned the laptop
RESPONSIBILITIES
School Responsibilities
AIIC acknowledges its responsibility to:
Develop and implement this Policy to ensure the full utilisation of ICT services as essential teaching, learning and business tools within acceptable use parameters
Communicate this Policy to all staff members
Keep appropriate records, monitor, and report on any issues related to inappropriate ICT services
Encourage students, parents, and employees to contribute to a healthy school culture
Staff Responsibilities
AIIC expects that users take responsibility to:
Understand and implement the ICT Services Policy and all other related policies in all matters.
Use College property for its intended purposes
Staff to report any damage to ICT property or services as soon as is
Model and encourage the safe and responsible use of ICT services and
Care of School Provided Laptops: year 2-4 charging port
Staff to ensure no personal devices are in use on
Ensure there is no circumventing of firewalls or network
Staff to ensure basic troubleshooting: Student passwords
Request loan
Ensure appropriate usage and management of Classroom Projectors/Interactive Panels
TERMS & CONDITIONS OF USE FOR MULTI PURPOSE HALL A/V SYSTEM
Staff using the MPH A/V system must ensure they follow the user guide available to all users here.
Staff presenting are responsible for the A/V devices used in the MPH
For the sake of the next presenter/event, you are required to leave the state of the A/V technology as you found it (i.e., in the original state)
‘Original state’ of the A/V equipment means:
PA (Sound) System is turned OFF
Data Projector is turned OFF (when not in use the Data Projector MUST be turned OFF to ensure there is no burn out of the projection bulb)
Screen is retracted/rolled back up into its conduit (when not in use the Screen should be back in its conduit/rolled up to avoid potential damage that can occur from students on stage who may pull it/play with the screen if left down/unattended)
The audio room is to be kept locked after assemblies, salah and/or when not in use (key holders of the audio room are responsible for this check)
If in doubt, consult/call your ICT team to help you plan your delivery/presentation and/or set up (to avoid any last-minute issues)
ICT team, if required, will need 2-4 hours of lead time to help you set up your presentation or demonstrate the use of the MPH stage A/V technology
No high impact sporting activities like Football, Futsal, Basketball, Soccer, etc. inside the MPH are allowed
Staff allowing students to use MPH for high impact sporting activities that can potentially cause damage to lighting, speakers, Data Projector/s and Stage Screen will be responsible for any damage to equipment
–o-o-o-0-0-0-o-o-o–
PURPOSE
The Australian International Islamic College is implementing this policy to
ensure that students and staff are safe in situations where there is a hazard in the school grounds or outside the school that requires students and staff to be locked within buildings for their own safety.
SCOPE
This policy applies to employees, volunteers, parents/carers/students, and people visiting the school site. It covers the procedures and personnel responsibilities when the school is required to go into lockdown.
Approved By: College Board Contact: WH&S Officer Date Approved: October 2023 | Status: Approved Reviewed | Annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
POLICY
The Australian International Islamic College lockdown policy applies when students and staff need to be locked within buildings for their own safety. This will usually occur if there is a dangerous intruder on school grounds, but may also occur in some circumstances in the event of a hazardous situation such as a chemical spill, snake, stray animal or a nearby hazard such as a fire, which makes it dangerous for students, staff and visitors to be outside.
Copies of this policy will be disseminated via the school and staff handbooks and via notices in the library and other appropriate areas around the school.
The Principal, or another member of school staff designated by the Principal, will schedule at least one practice lockdown drill per semester and will be responsible to ensure all staff members are clear about the procedure before the practice drill takes place.
Teachers will remind students of the lockdown procedure during the first form class lesson each semester.
PROCEDURE
In the event of an emergency, the Principal will make the decision with regard to whether the campus needs to be locked-down.
If the decision is made to lockdown:
A tone will be played continuously to signal a lockdown (Ayatul Kursi)
The school has a public address system which will be activated if appropriate and the following announcement may be given by the front office administrator:
Activate lock down procedures immediately.
All students, staff, and registered guests please proceed to the nearest classroom. Staff, secure your rooms and students.
REPEAT: Activate lock down procedures immediately. All students, staff, and registered guests please proceed to the nearest classroom.
NOTE- It may not be possible to make a public address- the signal for a lockdown is the playing of the Ayatul Kursi
LOCKDOWN PROCEDURES
In the event of a building lockdown, it is mandatory that all students and adults remain in the classroom. Students and adults who are in the hallway are to move into the closest occupied classroom.
Staff members who are not teaching at the start of lockdown should go to the nearest classroom (or remain in staffrooms);
Staff, should check hallways for students and direct them to the nearest classroom
Lock all doors
Position students against the door wall in the most non-visible corner,
Do not allow students to use the classroom phone if there is one
Remind students and adults to remain quiet
Remain in this position until “all clear” is announced, once all clear mark a roll and contact office for students not accounted for
Contact parents about the time and place to pick up their
Students who are out of class should be taken into the nearest classroom
FOR PARENTS
Once a lock-down situation is declared. Parents will be notified as soon as it is practical to do so. However, parents are requested not to come to the school, as students will not be released to parents during lock down. Parents are also asked not to call the school as this
may tie up emergency lines that must remain open. Parents should not expect their child to call them, nor should they call student mobiles, as the lock down situation requires silence. If your child’s stay at school is extended beyond the regular time, you will receive information about the time and place that you can pick up your child.
Please be assured in the event of lock down that the only consideration for the school is the safety and well-being of your child.
INTRUDER PROCEDURES
From time to time, staff may become aware of an intruder in the school grounds, or may need to confront someone who does not appear to have any legitimate reason for being on campus. In such a case, you should use the following procedure:
Notify the Office
Only confront the person if it is safe to do If possible, 2 staff should approach
Determine who will initiate contact with the intruder and who will be the back-up
Attempt to direct the intruder to the main Use casual conversation or body language to calmly direct the situation.
If the intruder refuses to cooperate, do not escalate the Leave and call the police.
If the intruder shows a weapon, assure him/her that it is not necessary for him/her to consider using the weapon.
Back away slowly and leave the
Both of your hands should be up with your palms facing the intruder while slowly backing away.
As soon as it is safe to do so, report the situation to the
RELATED POLICIES AND DOCUMENTS
Child Protection Policy Critical Incident Policy Evacuation Policy
PURPOSE
The purpose of this policy is to outline usage guidelines of student lockers.
SCOPE
This policy applies to all students and their parents attending Australian International Islamic College
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
POLICY
Use of Australian International Islamic College lockers is a privilege. Any student wishing to use a locker during the academic year is assigned a locker by the College operational coordinator. It is recommended that students not bring valuables into the college. The College cannot be held responsible for lost, stolen, or damage personal property. Lockers are to be used at a student’s own risk. By signing the student locker agreement form, students agree to abide by the terms and conditions set forth by AIIC that are outlined below.
All lockers within College are the property of Australian International Islamic College and are subject to applicable College policies. The College reserves the right to alter the policies governing the use of lockers with appropriate notice.
Use of locker by a person other than to whom it is issued is forbidden. Misuse of a locker may lead to termination of locker privileges.
Each student may have only one
Student provided locks may use on College
The College reserves the right to open a locker with or without the consent of the student to whom the locker is registered in instances where locker procedures are being abused or in the case of an emergency situation.
Flammable materials, dangerous chemicals, explosives or weapons of any kind are strictly prohibited inside the lockers.
Illegal or controlled substances such as drugs or alcohol are strictly
No perishable items are to be stored in
Students are not permitted to affix anything to the interior or exterior of their
Upon assignment and during use, students are held responsible to report any damage or needed repairs to the College operational coordinator.
All personal items must be stored completely within a All items left outside of a locker, whether secured or not, will be removed and disposed of accordingly.
All lockers not cleaned out by the date indicated will be vacated and contents
The College is not responsible for lost or missing items, either before or after clearance of a locker
PREFACE
The Australian International Islamic College (AIIC) recognises and understands that mobile phones and personal devices form a part of many people’s everyday lives. The use of mobile phones can enhance communication, safety, and connection with others, as well as forming a valuable learning tool. However, inappropriate use of mobile phones at school reduces engagement, poses a significant distraction, and creates a safety risk within the school.
This policy outlines the restrictions of mobile phones and personal devices, as well as the consequences of the use of mobile phones and personal devices by students at AIIC.
PURPOSE
The purpose of this policy is to outline the unacceptable carriage, storage and use of mobile phones and personal devices by students at AIIC, as well as the obligations, expectations, and consequences for students in relation to mobile phones and personal devices.
SCOPE
This policy applies to all students of AIIC, and by default, impacts on parents and caregivers.
Approved By: College Principal Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
DEFINITIONS
For the purpose of this policy, the following definitions will apply
Mobile phone– This is a telephone that is portable and that is capable of being connected to a cellular network. It may also be a phone that has Wi-Fi connectivity, regardless of whether it can make or receive calls
Personal device– This is any device that is capable of sending or receiving data, taking video of photos, playing music, making or receiving calls or can connect to a Wi-Fi or cellular
network, and which is not supplied by the school. Examples include smartwatches, personal laptops, tablet computers, MP3 players, voice recorders, digital cameras
EXEMPTIONS
Personal devices that are for the sole purpose of monitoring, recording or assisting with a student’s medical condition, and which are approved by the Principal are exempt from this policy.
POLICYSTATEMENT
The Australian International Islamic College strictly forbids the use and possession of mobile phones and personal devices by students whilst they are in attendance at school, or while they are representing the College on excursions and the like.
CYBERBULLYING
The Australian International Islamic College has a strict, and non-negotiable policy regarding bullying. Any student who uses a personal device to bully, harass, intimidate or to incite others will be dealt with under the anti-bullying policy, regardless of whether the behaviour occurred at school or outside of school. Behaviour of any AIIC student on a personal device that impacts on another AIIC student, whether at school or at home is the concern of the school and we will act swiftly in this regard.
CARRIAGE AND STORAGE
Students of Australian International Islamic College are not allowed to bring mobile phone to school. For any reasons if students wish to bring mobile phone, it must be switched off and left to the admin office. This means, strictly speaking, that any mobile phone or personal device that is brought on campus must be turned off and left to the admin office. The student is not permitted to touch the device, to have it on their person, to switch it on or to use it in any way whilst at school.
Any student who brings a mobile phone to school is doing so at their own risk and AIIC takes no responsibility for lost or stolen devices. AIIC does not collect or store devices for students.
CONSEQUENCES
Any student who is found to be in breach of this policy will be subjected to the following consequences, regardless of intent or justification for the breach.
Being in possession of a device that is on a person, or that is switched on/off (even in a bag)
On the first occasion, the device will be confiscated and handed to the Head of School. The device must be collected at the end of the day by the parents.
Any subsequent breaches of this nature will result in the device being confiscated, handed to the Head of School, where it will remain until the end of term, or until a parent arranges a meeting with the Head of School to collect it.
Misuse of a device whilst at school, outside of class
This includes having the device on, or using it for any purpose before or after school, while on school grounds, at breaks, in toilets or having it on in a bag
The device will be confiscated and handed to the Head of school, where it will remain until such time that a meeting is arranged with a parent who may collect the device.
Students will be placed to after school detention or further consequences decided by Head of School.
Any subsequent breaches will result immediate suspension of
Misuse of a device in class
This includes using the device in class, having it on a person during normal class time or bringing a device into an examination room
The device will be confiscated immediately and handed to the Head of
The student will have their enrolment at the College suspended
The Deputy Principalwill make a determination about ongoing enrolment and further consequences.
Australian International Islamic College’s Overseas student transfer policy and processes apply to:
overseas students requesting to transfer prior to completing the first six months of their first registered school sector course or
where the student has completed the first six months of their enrolment in their first registered school sector course and wishes to transfer but the provider holds welfare responsibility via a
Overseas students requesting to transfer prior to completing the first six months of their first registered school sector course:
Overseas students are restricted from transferring from their first registered school sector course of study for a period of six months. This restriction also applies to any course(s) packaged with their first registered school sector course of study. Exceptions to this restriction are:
If the student’s course or school becomes unregistered
The school has a government sanction imposed on its registration
A government sponsor (if applicable) considers a transfer to be in the student’s best interests
If the student is granted a release in
Students can apply to be released by submitting a Student Transfer Request Application at no charge to enable them to transfer to another education provider. However, if a student has not completed the first six months of the first registered school sector course of study or is under 18 years of age, conditions apply.
Australian International Islamic College will only release a student before completing the first six months of their first registered school sector course in the following circumstances:
The student has changed welfare and accommodation arrangements and is no longer within a reasonable travelling time of the school.
The student will be reported because they are unable to achieve satisfactory course progress at the level they are studying, even after engaging with Australian International Islamic College ‘s intervention strategy to assist them in accordance with Standard 8 (Overseas student visa requirements).
The student provides evidence of compassionate or compelling
Australian International Islamic College fails to deliver the course as outlined in the written
The student provides evidence that their reasonable expectations about their current course are not being met.
The student provides evidence that he / she was misled by Australian International Islamic College or an education or migration agent regarding Australian International Islamic College or its course and the course is therefore unsuitable to his/her needs and/or study
An appeal (internal or external) on another matter results in a decision or recommendation to release the student.
Any other reason stated in the policies of Australian International Islamic
Students under 18 years of age MUST also have:
Written evidence that the student’s parent(s)/legal guardian supports the transfer application
Written confirmation that the receiving provider will accept responsibility for and
communicate with the student about approving the student’s accommodation, support, and general welfare arrangements from the proposed date of release where the student is not living with a parent / legal guardian or a suitable nominated relative.
Australian International Islamic College will NOT agree to the transfer before the student completes the first six months of their first registered school sector course in the following circumstances:
The student’s progress is likely to be academically disadvantaged
Australian International Islamic College is concerned that the student’s application to transfer is a consequence of the adverse influence of another party
The student has not had sufficient time to settle into a new environment in order to make an informed decision about transfer
The student has not accessed school support services which may assist with making adjustments to a new environment, including academic and personal counselling services
School fees have not been paid for the current term/semester.
To apply for transfer to another provider, students need to:
Complete an Application for Student Transfer Form available from the Student .
Give this completed application form and a valid offer of enrolment from another provider to the principal for assessment.
If under 18 years of age, attach written confirmation of the parent/s or legal guardian/s support for the transfer to the nominated provider.
In this case, the valid offer of enrolment must also confirm the new provider’s acceptance of responsibility for approving the student’s accommodation, support and general welfare
arrangements from the proposed date of the student’s release from Australian International Islamic College, in accordance with Standard 5 (Younger overseas students) of the 2018 National Code of Practice for Providers of Education and Training for Overseas Students.
Australian International Islamic College will assess the student’s transfer request application and
notify the student of a decision within 14 working days.
If Australian International Islamic College grants the student’s transfer request, the student will be notified, and the decision will be reported to the Department of Home Affairs (Immigration) via
If Australian International Islamic College intends to refuse the student’s transfer application request, Australian International Islamic College will provide the student with reasons for refusal in writing and include a copy of Australian International Islamic College ‘s complaints and appeals policy (available at: https://aiic.qld.edu.au/international-students-college-policies/ The student has the
right to access Australian International Islamic College ‘s complaints and appeals process and has 20 working days to do this. The student’s transfer request application will only be finalised in PRISMS after one of the following occurs:
the student confirms in writing they choose not to access Australian International Islamic
College ‘s complaints and appeals process, or
the student confirms in writing they withdraw from any appeals process they have commenced, or
the appeals process is completed, and a decision has been made in favour of the student or Australian International Islamic College.
Applications to transfer to another registered provider may have visa The student is advised to contact the Department of Home Affairs (Immigration) office as soon as possible to discuss any implications: https://immi.homeaffairs.gov.au/help-support/contact-us.
Student who are no longer subject to the transfer restriction but Australian International Islamic College where holds welfare responsibility via a CAAW.
Students under 18 years of age MUST have:
Written evidence that the student’s parent(s)/legal guardian supports the transfer application
Written confirmation that the receiving provider will accept responsibility for and
communicate with the student about approving the student’s accommodation, support, and general welfare arrangements from the proposed date of release where the student is not living with a parent / legal guardian or a suitable nominated relative
PREFACE
The Australian International Islamic College is a faith-based college, committed to providing a safe, supportive and inclusive Islamic environment for all students, staff and members of our community. Our college recognizes the importance of the partnership between our college and parents and carers to support student learning, engagement and wellbeing through our college philosophy, mission and values. We share a commitment to, and a responsibility for, creating an inclusive and safe college environment for our students.
SCOPE
This policy applies to employees, volunteers, parents/carers, students and members of the community.
Approved By: College Principal Contact: PRINCIPAL Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
THE PHILOSOPHY
The Australian International Islamic College K -12 is a richly stimulating, innovative and caring environment, which fosters a child’s natural curiosity and thirst for knowledge. The environment and program draw from the very best early childhood teaching theories and practices from around the world with emphasis on a world class education system that encourages and supports every student to be the very best they can be, no matter where they live or what kind of learning challenges they may face (Ref: Alice Springs Education Declaration -2019). It offers a purposeful experience that establishes in each child a love of learning and a strong sense of self.
The Australian International Islamic College K-12 provides learning opportunities that build upon children’s strengths while challenging them to explore their potential. Children are encouraged to ask questions as they build an understanding of the world, and their place in it, while learning to live and play happily and purposefully with others. We act as an extension of home and provide an environment where children feel loved, accepted and secure, as well as
being a place where children are encouraged to achieve their best socially, emotionally and academically.
We have a moral and social obligation to the children, their families and the greater community to provide the children with a core foundation that will support them through life to become active members of the community. The Australian International Islamic College K-12 fosters strong links between home and college creating a successful partnership. AIIC encourages parent participation to work in partnership with educators, at all times, we strive hard to develop partnerships based on mutual understandings, mutual respect and continual dialogue promoting shared learning and collaboration.
Offering support to challenge and succeed within five developmental (Physical, Social, Emotional, Cognitive and Language) outcomes, critical reflection and careful planning will allow each child’s interests to be responded to and scaffolds their learning. We represent an educational vehicle, engrossing the children in projects and a learning system that allows them to question, examine and enjoy the challenge of the experiences before them. It is our belief that when our children, educators and families. It creates the unmistakable essence that is uniquely recognized as that of The Australian International Islamic College K-12.
MISSION
Unwavering commitment to deliver excellence in education and develop students of good character and of benefit to the wider Australian Communities and Nations.
VALUES
In our values we recognize all members of our learning community, including our students, staff and parents. We value the relationship between learning and teaching. Our values and virtues are underpinned by the Islamic ethos.
Quality learning Providing a high quality and inclusive education.
Creativity Develop high levels of creativity through the usage of innovative and interactive teaching methods.
Self – confidence Develop self-confidence and assurance in students through
closer teacher-student relationships and participation in extra- curricular activities organised internally and externally.
Respect Instilling respect for parents, teachers, elders, surroundings and environment as well as to differences in opinions and cultures.
Integrity Create a culture of mutual trust, honesty, transparency, forthrightness and ethical behaviour in all aspects of life.
THE ISLAMIC ETHOS
The Australian International Islamic College is a faith-based institute with an Islamic ethos. All members of the AIIC community (consisting of students, parents/carers, staff, neighbours and friends) support the Islamic ethos of the College. Through our ethos we aim to nurture our students to become young confident individuals, to develop their identity as responsible Australian Muslims and to always aspire towards achieving the highest goals. Our College aims to develop young practicing Muslims who are confident role models, men and women who are prepared to take their place in benefitting modern society.
Alongside the Australian National Curriculum, we provide Arabic, Quran and Islamic studies, and all aspects of the curriculum are permeated with the Islamic ethos. Each day begins with a surah and dua, an Islamic themed assembly or reading from the Holy Qur’an. We place emphasis on marking notable Islamic events and observances through lessons, assemblies or extra- curricular days. Students are supported to follow the teachings of Islam by members of staff through words and actions from making wudu to the Zuhur and Jumat prayers.
Whilst we encourage our students in their endeavors towards academic success, we also recognize the equal importance of supporting their journey towards spiritual awareness. Students have the benefit of the teachings of ‘akhlaq’ [(Arabic: أﺧﺎﻟﻖ) (the practice of virtue, morality and manners) in an environment in which they can explore and develop their values, and all students are expected to hold themselves to the highest standards of personal conduct and behaviour.
At Australian International Islamic College, we take a holistic approach to developing well- rounded individuals: students who value and respect themselves, others around them, as well as the wider community they reside in.
The foundation of the College is based on the Qur’an and Sunnah (tradition) of the Prophet Muhammad (peace be upon him), therefore, the Islamic Ethos is at the heart of everything we do.
THE ALICE SPRINGS (MPARNTWE) DECLARATION
The vision of the Alice Springs (Mparntwe) Declaration (Dec, 2019) is for young Australians to experience ‘a world class education system that encourages and supports every student to be the very best they can be, no matter where they live or what kind of learning challenges they may face’ (p3).
In order to achieve the vision of the Alice Springs (Mparntwe) Declaration, two goals were set, both of which while distinct are connected and when attained are central to Australia’s social and economic prosperity, positioning young people to be of benefit to the wider Australian communities and nations by living fulfilling, productive and responsible lives.
Goal 1: The Australian education system promotes excellence and equity
Australian Governments commit to promoting excellence and equity in Australian education. This means that all Australian Governments will work with the education community to:
provide all young Australians with access to high-quality education that is inclusive and free from any form of discrimination
recognise the individual needs of all young Australians, identify barriers that can be addressed, and empower learners to overcome barriers
promote personalised learning and provide support that aims to fulfil the individual capabilities and needs of learners
ensure that young Australians of all backgrounds are supported to achieve their full educational potential
encourage young people to hold high expectations for their educational outcomes, supported by parents, carers, families and the broader community
ensure that education promotes and contributes to a socially cohesive society that values, respects and appreciates different points of view and cultural, social, linguistic and religious diversity
ensure that learning is built on and includes local, regional and national cultural knowledge and experience of Aboriginal and Torres Strait Islander peoples and work in partnership with local communities
collaborate internationally to share best practice and help young Australians learn about and engage with the world
support all education sectors – government, non-government, secular and faith based education
promote a culture of excellence in all learning environments, by providing varied, challenging, and stimulating learning experiences and opportunities that enable all learners to explore and build on their individual abilities, interests, and experiences
ensure that Australia’s education system is recognised internationally for delivering high quality learning outcomes.
Goal 2: All young Australians become confident and creative individuals, successful lifelong learners, and active and informed members of the community
Australian Governments commit to working in collaboration with the education community to support all young Australians to become:
confident and creative individuals
successful lifelong learners
active and informed members of the
Confident and creative individuals who…
have a sense of self-worth, self-awareness and personal identity that enables them to manage their emotional, mental, cultural, spiritual and physical wellbeing
develop personal values and attributes such as honesty, empathy, loyalty, responsibility and respect for others
are resilient and develop the skills and strategies they need to tackle current and future challenges
are able to recognise, adapt to, and manage change
have a sense of optimism about their lives and the future
show initiative, use their creative abilities and are enterprising
have the imagination, knowledge, skills, understanding and values to establish and maintain healthy, satisfying lives
understand their responsibilities as global citizens and know how to affect positive change
have the confidence and capability to pursue learning throughout life, leading to enjoyable, fulfilling and productive employment
relate well to others and form and maintain healthy relationships
are well prepared for their potential life roles as friends, family, community and workforce members
embrace opportunities, make informed decisions about their own lives and accept responsibility for their own actions
have a sense of belonging, purpose and meaning that enable them to thrive in their learning
Successful lifelong learners who…
develop their ability and motivation to learn and play an active role in their own learning
have the essential skills in literacy and numeracy as the foundation for learning
engage in respectful debate on a diverse range of views
are productive and informed users of technology as a vehicle for information gathering and sharing, and are able to adapt to emerging technologies into the future
are able to think deeply and logically, and obtain and evaluate evidence as the result of studying fundamental disciplines
are creative, innovative and resourceful, and are able to solve problems in ways that draw upon a range of learning areas and disciplines and deep content knowledge
are inquisitive and experimental, and have the ability to test different sources and types of knowledge
are responsive and adaptive to new ways of thinking and learning
are able to plan activities independently, collaborate, work in teams and communicate ideas
continue to improve through formal and informal learning in further education, and training or employment, and acquire the skills to make informed decisions throughout their lives
are able to make sense of their world and think about how things have become the way they are
are confident and motivated to reach their full
Active and informed members of the community who…
act with moral and ethical integrity
have empathy for the circumstances of others and work for the common good, in particular sustaining and improving natural and social environments
appreciate and respect Australia’s rich social, cultural, religious and linguistic diversity and embrace opportunities to communicate and share knowledge and experiences
have an understanding of Australia’s system of government, its histories, religions and culture
are committed to national values of democracy, equity and justice, and participate in Australia’s civic life by connecting with their community and contributing to local and national conversations
understand, acknowledge and celebrate the diversity and richness of Aboriginal and Torres Strait Islander histories and cultures
possess the knowledge, skills and understanding to contribute to, and benefit from, reconciliation between Aboriginal and Torres Strait Islander peoples and non-Indigenous Australians
are informed and responsible global and local members of the community who value and celebrate cultural and linguistic differences, and engage in the global community, particularly with our neighbours in the Indo-Pacific regions.
THE EDUCATIONAL PROGRAMS
Primary College (Prep – Year 6)
Education programs at AIIC are designed and implemented to support students to achieve the goals of the Alice Springs (Mparntwe) Education Declaration (Dec, 2019). Our focus is to provide access to high quality education, focusing on the development of the whole child – taking a wholistic approach to the child and the curriculum. Understanding the child, how children develop and learn is a key component in the planning, delivery and assessment of the curriculum.
AIIC follows the Australian national curriculum from Foundation to Year 10. The development of curriculum recognizes and provides students with access to personalized high-quality education. Students are seen as capable learners and individuals, who regardless of backgrounds are encouraged and supported to achieve their best academically, personally and socially.
The Humanities and Social Science (Civics and Citizenship) and Health and Physical Education (Health) curricula helps students develop a sense of self-worth, self- awareness and personal identity. These attributes, together with essential skills in literacy and numeracy sees students heading towards the goal of being successful lifelong learners.
AIIC embraces a positive approach to the ‘School Code of Behaviour’ where members of the school community foster and create an environment of care, courtesy, respect and responsibility. Within the Islamic environment of AIIC, students are expected to behave and act in a manner which exhibits moral and ethical integrity.
The Head of Positive Behaviour Management and Pastoral Care assists members of the AIIC community to take ownership and accept responsibility for their actions simultaneously providing support within an Islamic environment. It is the ability of students to engage respectfully with others with different views that creates a harmonious environment in which to learn.
Through positive prosocial skilling, students develop their ‘self’. Students (from Prep to Year 6) participate in the ‘You Can Do It’ program, a whole school approach to positive social and emotional learning. Students learn to develop a number of different skills needed in order for individuals to be happy and successful in school and experience positive This includes resilience, confidence, organisation, persistence
and getting along. The program develops a growth mindset enabling students to recognize, adapt to and manage change.
Respectful relationships are positively promoted through the You Can Do It program as well as the College’s Behaviour Management Policy, College Guidance Counselor, visiting speakers, Islamic studies lessons and College Imams.
Participation in ‘Student of the Month’ awards from Prep to Year 12 (in association with Queensland Police) recognizes an individual’s personal growth and achievement in identified areas. Students feel a sense of optimism, achievement and pride when receiving the award.
AIIC promotes confident individuals through opportunities for leadership positions including School Captains, Vice Captains and Student Council. Students play an active role in various aspects of college life for the benefit of others.
AIIC students participate in extra-curricular activities including sport and the College Nasheed group. Students are strongly encouraged to represent the College at every opportunity enhancing their sense of belonging and ability to thrive.
AIIC recognizes our students are global citizens and through active citizenship AIIC celebrates and develops citizenship skills and strong Australian characteristics in students by teaching about Australia through various national days and celebrations:
National Anthem
Australia Day
Anzac Day
Labour Day
Sustainable and Recycling Committee
Promotes fund raising for charities
Clean up Australia Day
National Tree Planting day
NAIDOC week
Harmony and Multi-cultural day
It is through such programs our students appreciate and respect Australia’s rich social, cultural, religious and linguistic diversity, providing an opportunity for our students to communicate and share their knowledge and experiences. Annually, AIIC students celebrate cultural and linguistic differences with Harmony Day and Multi- cultural day, the mantra ‘Everyone belongs’ enables students to appreciate the values we hold in our differences.
AIIC offers programs to develop student creativity and critical thinking through the use of new technology and STEM. It is recognized that students at AIIC are informed users of technology with the ‘laptop for every child’ initiative, code camps and various software applications used by all year These technological skills students develop ensure continuous learning and a desire to be inquisitive and enhance skills. Technology is a means through which students are actively inquisitive, responsive and adaptive.
AIIC values the beliefs and teachings of Islam with a focus on:
Commencing each day reciting Surah Al-Fatiha, and another short surah, followed by a short dua.
Praying Zuhur together and celebrating all religious
Conducting a Quran Reading Competition and participation in the Islamic Council of Queensland’s Annual Quran Reading Competition.
The school curriculum delivery is enriched by teaching not only the Arabic language as LOTE but also by teaching Islamic Studies from Kindy to Year 12.
The Islamic Studies curriculum has been specially designed to meet the needs of our students, to be developmentally appropriate and to ensure all students receive an Islamic education which includes ‘akhlaq’ [(Arabic: أﺧﺎﻟﻖ) – the practice of virtue, morality and manners in Islamic theology and falsafah (philosophy)].
Through the teachings of Islam, students demonstrate respect for parents, teachers, elders, surroundings and environment as well as to differences in opinions and cultures.
Students at AIIC are visibly active in community affairs, demonstrating empathy for the circumstances of others and to work for the common good of others such as the feeding the homeless program and the Lions Club ‘Little Leos’ program.
AIIC seeks to collaborate internationally on best practice, to learn about and engage with the world through its international exchange program with schools in Asia.
AIIC actively seeks and participates in programs which ensure that Australia’s education system is recognized internationally for its delivery and high-quality learning outcomes through programs such as BRIDGE (Building Relationships through Intercultural Dialogue and Growing Engagement – supported by the Asia Education Foundation).
Junior Secondary College (Year 7 -10)
Australian International Islamic College focuses on supporting students as they develop into confident and creative learners of today, ready to meet the challenges of tomorrow.
Adolescence is a time of significant cognitive, emotional, physical and social change. To support our students through this period of growth, our teachers build upon the foundations of Primary College and support each child in adapting to the new environment of Secondary College.
In Year 7, students study a broad range of subjects as they progress through to Year 10. Student learning follows the Australian curriculum, continuing the inquiry approach from their Primary years. They develop subject-specific skills and make links across and between subject areas. We encourage innovative thinking in all learning areas and encourage skills in creativity, design thinking, problem-solving and reflection.
Students in Year 7 and 8 Study the following core subjects:
Students in Year 9 and 10 Study the following core subjects:
Senior Secondary College (Year 11 -12)
Our Senior Secondary College provides students with a multitude of engaging learning programs and environments that encourage them to reach their individual potential and prepare them for life beyond college.
Students in the Senior Secondary College choose different pathways as they prepare for life and academic challenges. Our holistic approach to education balances academics and personal well- being with an extensive range of co-curricular activities.
Academic courses encourage increasing personal responsibility for learning with teaching methods complementing and enhancing each student’s unique abilities and interests.
Students, guided by our dedicated guidance counsellor in our College, choose a variety of pathways to help them achieve and prepare for life after college. Pathways include the new QCE system, Overall Position (OP) to achieve entrance to university courses, Selection Rank for tertiary entrance equivalence, Vocational Education and Training Certificates (VET).
This flexibility and a variety of academic and vocational course options opens exciting career prospects for each student.
Students in Year 11 and 12 study six subjects from the following options:
SUBJECT – A | SUBJECT – B | SUBJECT – C |
Mathematical Methods | General Mathematics | Essential Mathematics * |
English | English as an Additional Language | Essential English* |
Business | Physics | Digital Solution |
Chemistry | Engineering | Legal studies |
Biology | Accounting | Health** |
VET- Certificate II | VET – Certificate III | VET – Certificate IV |
*Applied subject
**Offer only at Carrara campus
Legislation
Education (General Provisions) Act 2006, s182
Background
Flexible arrangements can be made for a student of compulsory school age or a student in the compulsory participation phase. Invariably throughout the course of a school year, situations arise which require students to enter into different and flexible arrangements for their continued education.
Students in the compulsory participation phase do not require a flexible arrangement if the alternative education provider is an ‘eligible option’. Eligible options include other educational providers such as a:
TAFE college
provider of vocational education and training under the VETE Act
registered training organisation; or
organisations that offers special training programs for children and young people, and
extended family vacations, periods of prolonged sickness, recovery from serious injury and so
A flexible arrangement is also not required for school-based apprenticeships and traineeships. In such situations, the school has procedures which must be followed to ensure the appropriate continued education of the students involved. The Education (General Provisions) Act 2006, Section 182 Part 2 clearly states that a non-state school may approve such flexible schooling arrangements but only if certain conditions are met. These procedures are designed to meet the required conditions. A student with a flexible arrangement remains enrolled at the school while an alternative educational provider delivers all or part of the student’s educational program for the period of the arrangement. The alternative educational provision can occur on or off the school site and can comprise the student’s entire educational program for a stated period, or part of the student’s educational program for a stated period.
Policy
The College values the diversity of its students and considers the specific educational needs of all of its students. For this reason the College may approve arrangements allowing students to undertake programs supplied by other organisations, which are eligible to provide such programs. The College will assist the participation of students in such arrangements by:
valuing all students as individuals and identifying and responding to their needs;
consulting with the student (to the extent considered appropriate having regard to the student’s age and other relevant circumstances) and parents to make well-informed decisions about the student’s educational program;
identifying and addressing barriers that limit students’ opportunities, participation and benefits from schooling;
making reasonable adjustments in modifying, substituting or supplementing curricula, course work requirements, timetables, teaching methods and materials, and assessment procedures to meet the needs of students undertaking flexible arrangements; and
supporting and assisting students to make alternative satisfactory educational arrangements when the school is unable to meet their needs, including facilitating options and pathways for students wishing to take advantage of flexible arrangements.
Procedures:
If an enrolled student is required to be absent from school for an extended academic period, the
school may approve arrangements for a student enrolled at the school that are to apply to the student instead of participation in the school’s educational programs in the usual way, provided that the following procedures are followed.
The parents or guardians of the student must apply in writing for alternative educational arrangements to be considered and other needs of the student who has applied to access flexible arrangements. This includes the collection of information from the student and his/her parents and consultation with the student’s teachers as well as consideration of the student’s career aspirations
The application must state the reason for the absence and the duration if Following the application, the school will:
Consider the validity of the application and if deemed valid,
Have the class teacher prepare a written document outlining what needs to be done during the period of absence to address the educational needs of the student (eg a work plan, an activity booklet, prepared assignments, reading and written tasks etc). This work should be at the appropriate level to meet student learning outcomes.
Ensure that the student is in the care of a suitable provider who can assist with their ongoing educational needs, and achieve learning outcomes set out.
Discuss the alternative arrangements and monitoring arrangements with the student and their parent/guardian.
Present the parent/guardian with an “Alternative Arrangements Form” which outlines the arrangement and seeks their agreement and the desirability unless it would be inappropriate in all the circumstances of the arrangements requiring the student’s participation at a level that is equivalent to full time participation in the school’s educational programs in the usual way
Written agreement of the student and the student’s parents (where practical).
Ensure that the form and a copy of the written work arrangements is kept on file for five years .
Communication
The student and the student’s parents where practical will receive confirmation in writing of the approved flexible arrangement including the requirements of the College in relation to the course and the requirements of the provider in relation to the course. The parents and the student are made aware of the person in the school who will be monitoring the student’s progress and supplying support if the student is experiencing any difficulties.
The Principal reports to the College Board on an annual Basis in relation to flexible arrangements. This reporting will include:
the number of students involved
the type of courses they are undertaking
a measure of the success or failure of the flexible
Review
Flexible arrangements will be reviewed at the end of each semester and at this time the parents will be requested to meet with the Principal, or her delegated representative, in order to discuss the progress of the student.
Record Keeping
Records related to the flexible arrangements for the student are kept at the school for a period of five years after the arrangements stop applying to the student. After this time the student’s records are destroyed.
Approvals
The College Board may approve in writing the establishment of flexible arrangements for the College. Requests for a student to access flexible arrangements must be made in writing to the Principal or the Principal’s nominee (the authorised entity) to give approval for flexible arrangements on behalf of the board (See appendix 1).
Student Name:
Class:
Reason for alternative arrangement:
Duration:
Education Plan: (Outline of the tasks the student is required to complete during the period of absence from school)
Principal Approval:
Approved by: Date:
Signed:
Parent/Guardian Acceptance of Arrangements:
Signed:
Appendix 1
FLEXIBLE ARRANGEMENT CHECKLIST | |||
1. | The College Board or its delegate has approved flexible arrangements. | Yes ¨ | No ¨ |
2. | The College Board has delegated approval of flexible arrangements for an individual student to an ‘authorised entity’. | Yes ¨ | No ¨ |
3. | The College’s authorised entity is: | College Board ¨ Principal ¨ Director of College ¨ | |
4. | A registered teacher has prepared written assessments of the student’s educational and other needs. | Yes ¨ | No ¨ |
5. | A registered teacher has prepared written assessments of the learning outcomes that the proposed arrangements are intended to achieve. | Yes ¨ | No ¨ |
6. | A registered teacher has prepared written assessments of the suitability of the provider(s). | Yes ¨ | No ¨ |
7. | The authorised entity has considered the written assessments. | Yes ¨ | No ¨ |
8. | The authorised entity has considered how, and by whom, the student’s participation in the arrangements is to be monitored. | Yes ¨ | No ¨ |
9. | The authorised entity has considered how, and by whom, each provider’s involvement in the arrangements is to be monitored and its effectiveness evaluated. | Yes ¨ | No ¨ |
10. | The authorised entity is satisfied that the arrangements are appropriate. | Yes ¨ | No ¨ |
11. | Where practicable, the parent/s of the participating student has given written agreement to the arrangements. | Yes ¨ | No ¨ |
12. | The authorised entity has discussed the proposed arrangements with the student | Yes ¨ | No ¨ |
13. | The College has a system in place to keep the written assessments for at least 5 years after the arrangements stop applying to the student. | Yes ¨ | No ¨ |
14. | The College has a system in place to keep a record of the authorised entity’s considerations for at least 5 years after the arrangements stop applying to the student. | Yes ¨ | No ¨ |
15. | The College has a system in place to keep the written agreements for at least 5 years after the arrangements stop applying to the students. | Yes ¨ | No ¨ |
PURPOSE
Australian International Islamic College is bound by the Australian Privacy Principles contained in the Commonwealth Privacy Act. This statement outlines the privacy policy of the school and describes how the school uses and manages personal information provided to or collected by it.
SCOPE
The policy applies to board members, employers, employees, volunteers, parents/guardians and students, contractors, and people visiting the school site; and describes the type of information the school collects, how the information is handled, how and to whom the information is disclosed, and how the information may be accessed.
RERFERENCE
Australian Privacy Principles
Privacy Act 1988 (Cth)
Child Protection Policy
Disabilities Policy
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Exception in Relation to Employee Records:
Under the Privacy Act 1988 (Cth) (Privacy Act), the Australian Privacy Principles do not apply to an employee record held by the employing entity. As a result, this Privacy Policy does not apply to Australian International Islamic College’s treatment of an employee record, where the treatment is directly related to a current or former employment relationship between AIIC and employee.
Policy
This Privacy Policy sets out how Australian International Islamic College (referred to in this policy as “AIIC” or “the school”) manages personal information provided to or collected by it. AIIC is bound by the Australian Privacy Principles contained in the Privacy Act. AIIC may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to AIIC’s operations and practices and to make sure it remains appropriate to the changing school environment.
What kinds of personal information does the School collect and how does the School collect it?
The type of information AIIC collects and holds includes (but is not limited to) personal information, including health and other sensitive information, about:
students and parents and/or guardians (‘Parents’) before, during and after the course of a student’s enrolment at the School:
name, contact details (including next of kin), date of birth, gender, language background, previous school and religion;
parents’ education, occupation and language background;
medical information (e.g. details of disability and/or allergies, absence notes, medical reports and names of doctors);
conduct and complaint records, or other behaviour notes, and school reports; information about referrals to government welfare agencies;
counselling reports;
health fund details and Medicare number;
any court orders;
volunteering information; and
photos and videos at school
job applicants, staff members, volunteers and contractors:
name, contact details (including next of kin), date of birth, and religion;
information on job application;
professional development history;
salary and payment information, including superannuation details;
medical information (e.g. details of disability and/or allergies, and medical certificates);
complaint records and investigation reports;
leave details;
photos and videos at school events;
workplace surveillance information;
work emails and private emails (when using work email address) and Internet browsing history
other people who come into contact with the School including name and contact details and any other information necessary for the particular contact with the
Personal Information you provide:
AIIC will generally collect personal information held about an individual by way of forms filled out by parents or students, face-to-face meetings and interviews, emails and telephone calls. On occasions people other than parents and students provide personal information.
Personal Information provided by other people:
In some circumstances AIIC may be provided with personal information about an individual from a third party, for example a report provided by a medical professional or a reference from another school.
How will the School use the personal information you provide?
AIIC will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected by you, or to which you have consented.
Students and Parents
In relation to personal information of students and parents, AIIC’s primary purpose of collection is to enable AIIC to provide schooling to students enrolled at the school, exercise its duty of care, and perform necessary associated administrative activities, which will enable students to take part in all the activities of the school. This includes satisfying the needs of parents, the needs of the students and the needs of AIIC throughout the whole period the student is enrolled at the School.
The purposes for which AIIC uses personal information of students and parents include:
to keep parents informed about matters related to their child’s schooling, through correspondence, newsletters and magazines
day-to-day administration of AIIC
looking after student’s educational, social and medical wellbeing
seeking donations and marketing for AIIC
to satisfy AIIC’s legal obligations and allow the school to discharge its duty of In some cases where AIIC requests personal information about a student or parent, if the information requested is not provided, AIIC may not be able to enrol or continue the enrolment of the student or permit the student to take part in a particular activity.
On occasions information such as academic and sporting achievements, student activities and similar news is published in School newsletters, magazines, website and social media platforms, this may include photographs and videos of student activities such as sporting events, school camps and school excursions. The School will obtain permissions [annually]
from the student’s parent or guardian (and from the student if appropriate) if we would like to include such photographs or videos in our promotional material or otherwise make this material available to the public such as on the internet.
Job applicants, Staff Members and Contractors
In relation to personal information of job applicants, staff members and contractors, AIIC’s primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be.
The purposes for which AIIC uses personal information of job applicants, staff members and contractors include:
in administering the individual’s employment or contract, as the case may be
for insurance purposes
seeking donations and marketing for the School
to satisfy the School’s legal obligations, for example, in relation to child protection
Volunteers
The School also obtains personal information about volunteers who assist AIIC in its functions or conduct associated activities, such as alumni associations, to enable AIIC and the volunteers to work together.
Marketing and Fundraising
AIIC treats marketing and seeking donations for the future growth and development of the school as an important part of ensuring that AIIC continues to provide a quality learning environment in which both students and staff thrive. Personal information held by AIIC may be disclosed to organisations that assist in the school’s fundraising, for example, the AIIC’s Foundation or alumni organisation or, on occasions, external fundraising organisations.
Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
If you would like to opt-out of direct marketing please contact the email the school administration at admin@aiic.qld.edu.au.
Who might the School disclose Personal Information to and store your information with?
AIIC may disclose personal information, including sensitive information, held about an individual for educational, legal, administrative, marketing and support purposes. This may include to:
another school or staff at another school
government departments (including for policy and funding purposes)
medical practitioners
people providing educational, support and health services to the School, including specialist visiting teachers, coaches, volunteers, counsellors and providers of learning and assessment tools
assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN)
people providing administrative and financial services to AIIC;
recipients of School publications, such as newsletters and magazines
students’ parents or guardians
anyone you authorise AIIC to disclose information to
anyone to whom we are required or authorised to disclose the information to by law, including child protection laws.
Sending and Storing Information Overseas
AIIC may disclose personal information about an individual to overseas recipients, for instance, to facilitate a school exchange. However, AIIC will not send personal information about an individual outside Australia without:
obtaining the consent of the individual (in some cases this consent will be implied)
otherwise complying with the Australian Privacy Principles or other applicable privacy legislation.
AIIC may use online or ‘cloud’ service providers to store personal information and to provide services to AIIC that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may be stored in the ‘cloud’ which means that it may reside on a cloud service provider’s server which may be situated outside Australia.**
Sensitive Information
In referring to ‘sensitive information’, AIIC means: information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs, sexual orientation or practices or criminal record, that is also personal information; health information and biometric information about an individual.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is required by law.
Management and Security of Personal Information
AIIC ‘s staff are required to respect the confidentiality of students’ and parents’ personal information and the privacy of individuals. AIIC has in place steps to protect the personal information AIIC holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records.
Data Breaches
It will be deemed that an ‘eligible data breach’ has occurred if:
there has been unauthorised access to, or unauthorised disclosure of, personal information about one or more individuals (the affected individuals)
a reasonable person would conclude there is a likelihood of serious harm to any affected individuals as a result
the information is lost in circumstances where:
unauthorised access to, or unauthorised disclosure of, the information is likely to occur
assuming unauthorised access to, or unauthorised disclosure of, the information was to occur, a reasonable person would conclude that it would be likely to result in serious harm to the affected individuals.
Serious harm may include serious physical, psychological, emotional, economic and financial harm, as well as serious harm to reputation.
What must the school do in the event of an ‘eligible data breach’?
If AIIC suspects that an eligible data breach has occurred, it will carry out a reasonable and expedient assessment/investigation within 30 days.
If such an assessment/investigation indicates there are reasonable grounds to believe an eligible data breach has occurred, then AIIC will be required to lodge a statement to the Privacy Commissioner (Commissioner). Where practical to do so, the school entity will also notify the affected individuals. If it is not practicable to notify the affected individuals, AIIC will publish a copy of the statement on its website, or publicise it in another manner.
Exception to notification obligation
An exception to the requirement to notify will exist if there is a data breach and immediate remedial action is taken, and as a result of that action:
there is no unauthorised access to, or unauthorised disclosure of, the information
there is no serious harm to affected individuals, and as a result of the remedial action, a reasonable person would conclude the breach is not likely to result in serious harm.
Access and Correction of Personal Information
Under the Privacy Act, an individual has the right to seek and obtain access to any personal information which AIIC holds about them and to advise AIIC of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally be able to access and update their personal information through their parents, but older students may seek access and correction themselves.
To make a request to access or to update any personal information AIIC holds about you or your child, please email the school administration at adm@aiic.qld.edu.au. AIIC may require you to verify your identity and specify what information you require. AIIC may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, AIIC will advise the likely cost in advance. If we cannot provide you with access to that information, we will provide you with written notice explaining the reasons for refusal.
The School will take reasonable steps to ensure that any personal information is accurate, up to date, complete, relevant and not misleading.
Consent and Rights of Access to the Personal Information of Students
AIIC respects every parent’s right to make decisions concerning their child’s education. Generally, AIIC will refer any requests for consent and notices in relation to the personal information of a student to the student’s parents. AIIC will treat consent given by parents as consent given on behalf of the student and notice to parents will act as notice given to the student.
As mentioned above, parents may seek access to personal information held by AIIC about them or their child by contacting the School Administration via email at adm@aiic.qld.edu.au. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the AIIC ‘s duty of care to a student.
The School may, at its discretion, on the request of a student grant that student access to information held by AIIC about them, or allow a student to give or withhold consent to the use of their personal information, independently of their parents. This would normally be done only when the maturity of the student and/or the student’s personal circumstances warrant it.
Enquiries and Complaints
If you would like further information about the way AIIC manages the personal information it holds, or wish to make a complaint about AIIC’s breach of the Australian Privacy Principles please contact the AIIC Principal on principal@aiic.qld.edu.au. AIIC will investigate any complaint and will notify you of the making of a decision in relation to your complaint as soon as is practicable after it has been made.
**If applicable
APPENDIX 1
Standard Collection Notice
1 The School collects personal information, including sensitive information about students and parents or guardians before and during the course of a student’s enrolment at the School. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the School to provide schooling to students enrolled at the school, exercise its duty of care, engage in marketing/fundraising and perform necessary associated administrative activities, which will enable students to take part in all the activities of the School.
Some of the information we collect is to satisfy the School’s legal obligations, particularly to enable the School to discharge its duty of care.
Laws governing or relating to the operation of a school require certain information to be collected and disclosed. These include relevant Education Acts, and Public Health and Child Protection* laws.
Health information about students is sensitive information within the terms of the Australian Privacy Principles (APPs) under the Privacy Act 1988. We may ask you to provide medical reports about students from time to time.
The School may disclose personal and sensitive information for educational, legal, administrative, marketing and support purposes. This may include to:
other schools and teachers at those schools;
government departments (including for policy and funding purposes);
medical practitioners;
people providing educational, support and health services to the School, including specialist visiting teachers, coaches, volunteers, and counsellors;
providers of learning and assessment tools;
assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN);
people providing administrative and financial services to the School;
anyone you authorise the School to disclose information to; and
anyone to whom the School is required or authorised by law, including child protection laws, to disclose the information.
Personal information collected from students is regularly disclosed to their parents or guardians.
The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Further information about the School’s use of on online or ‘cloud’ service providers is contained in the School’s Privacy Policy.**
The School’s Privacy Policy, accessible on the School’s website, sets out how parents or students may seek access to and correction of their personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the School’s duty of care to a student, or where students have provided information in confidence. Any refusal will be notified in writing with reasons if appropriate.
The School’s Privacy Policy also sets out how parents and students can make a complaint about a breach of the APPs and how the complaint will be
The School may engage in fundraising Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the School’s fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.
On occasions information such as academic and sporting achievements, student activities and similar news is published in School newsletters and manes, social media and AIIC website this may include photographs and videos of student activities such as sporting events, school camps and school excursions. The School will obtain permissions [annually] from the student’s parent or guardian (and from the student if appropriate) if we would like to include such photographs or videos in our promotional material or otherwise make this material available to the public such as on the internet.
We may include students’ and students’ parents’ contact details in a class list and School directory.^
If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why.
* As appropriate
** If applicable
^ Schools may wish to seek specific consent to publish contact details in class lists and School directories
APPENDIX 2
Alumni Association Collection Notice
AIIC Alumni Association may collect personal information about you from time to time. The primary purpose of collecting this information is to enable us to inform you about our activities and the activities of AIIC and to keep alumni members informed about other members.
We must have the information referred to above to enable us to continue your membership of AIIC Alumni Association.
As you know, from time to time we engage in fundraising The information received from you may be used to make an appeal to you. It may also be used by AIIC to assist in its fundraising activities. If you do not agree to this, please advise us now.
AIIC Alumni Association may publish details about you in on social media and AIIC website. If you do not agree to this, you must advise us now.
The School’s Privacy Policy, accessible on the School’s website, contains details of how you may seek access to and correction of your personal information which the School has collected and holds, and how you may complain about a breach of the Australian Privacy Principles.
The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as email services. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Further information about the School’s use of on online or ‘cloud’ service providers is contained in the School’s Privacy Policy. *
If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to the School and why.
* If applicable
APPENDIX 3
Employment Collection Notice
In applying for this position, you will be providing Australian International Islamic College with personal information. We can be contacted at 724 Blunder Road, Durack 4077, admin@aiic.qld.edu.au, 07 3372 1400.
If you provide us with personal information, for example, your name and address or information contained on your resume, we will collect the information in order to assess your application for We may keep this information on file if your application is unsuccessful in case another position becomes available.
The School’s Privacy Policy, accessible on the School’s website, contains details of how you may complain about a breach of the Australian Privacy Principles and how you may seek access to and correction of your personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of Any refusal will be notified in writing with reasons if appropriate.
We will not disclose this information to a third party without your consent unless otherwise permitted.
We are required to conduct a criminal record check regarding whether you are or have been the subject of an Apprehended Violence Order and certain criminal offences under Child Protection law. *
The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as email services. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Further information about the School’s use of on online or ‘cloud’ service providers is contained in the School’s Privacy Policy. *
If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to the School and why.
* If applicable
APPENDIX 4
Contractor/Volunteer Collection Notice
In offering, applying or agreeing to provide services to the School, you will be providing AIIC with personal We can be contacted at 724 Blunder Road, Durack 4077, admin@aiic.qld.edu.au, 07 3372 1400.
If you provide us with personal information, for example your name and address or information contained on your resume, we will collect the information in order to assess your We may also make notes and prepare a confidential report in respect of your application.
You agree that we may store this information for 5 years from date of
The School’s Privacy Policy, accessible on the School’s website, contains details of how you may complain about a breach of the Australian Privacy Principles and how you may seek access to and correction of your personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of Any refusal will be notified in writing with reasons if appropriate.
We will not disclose this information to a third party without your consent unless otherwise permitted to.
We are required to conduct a criminal record check regarding whether you are or have been the subject of an Apprehended Violence Order and certain criminal offences under Child Protection law.*
The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Further information about the School’s use of on online or ‘cloud’ service providers is contained in the School’s Privacy Policy. *
If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to the School and why.
* If applicable
PURPOSE
Australian International Islamic College uses the APA (American
Psychological Society) system of referencing. The purpose of this policy is to identify (cite) other people’s ideas and information used within student’s essay, report, or assignments. Indicate the authors or sources of these in a References list at the end of scientific report, assignments, or essay.
SCOPE
This reference policy applies to secondary students at Australian International Islamic College.
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
GENERAL PRINCIPLES
The following principles of the APA style apply to all print, electronic and multimedia sources.
Failing to properly reference equates to
When taking notes, ALWAYS write down the details of your This saves you back- tracking later.
Consult a variety of
An ‘author’ can also be an organisation, company or government
REFERENCE LIST REQUIREMENTS
APA requires you to compile a reference list, NOT a
A reference list includes ONLY those sources used within the body of your
All entries in your reference list must be in alphabetical
Do not number or use bullet points to list your Simply leave a line between items.
The first line of each entry is left aligned and every line there after indented
AN EXAMPLE OF A REFERENCE LIST
Cotton, K. (2002). Virtual Violence. The Bulletin, 28 May, P. 62.
Dawson, J. & Johnson, K. (2002). Referencing Made Easy. Retrieved October 31, 2005 from http://www.studyguide.unsw.edu.au/
Honeywell, N. (1996). Health and Safety in Sport. Journal of Physical Education, 12(4), pp. 8- 9.
Jacoby, A. (Producer) (2004, September 30). Enough Rope with Andrew Denton [Television Broadcast]. Sydney, N.S.W.: ABC.
Smith, R. & Johnson, K. (1997). Literacy and Language. New York: Teachers College Press.
IN-TEXT REFERENCING REQUIREMENTS
You MUST reference any fact or idea which is not your own!
Specific ideas and direct quotes unique to a particular section of the source require a page number, e.g. (Smith, 1997, p.33)
General ideas or themes contained throughout the source only require you to list the author’s surname and year of publication, e.g. (Smith, 1997).
REFERENCE POLICY: APA STYLE GUIDE
BOOKS | REFERENCE LIST | EXAMPLE OF IN-TEXT REFERENCING |
Single Author | Caine, A. (1997). The Theory of Light. London: Mitchell Beazley. | The theory was first created in 1967 (Caine, 1997, p. 53). OR |
2 Authors | Smith, R. & Johnson, K. (1997). Literacy and Language. New York: Teachers College Press. | Being able to understand and therefore use appropriate terms is essential (Smith & Johnson, 1997, p. 17). OR Smith and Johnson (1997, p. 17) argue that “using correct |
3-5 Authors | Guerin, W.L., Labor, E., Morgan, L., Reesman, J.C. & Willingham, J. R. (2003). A Handbook of Critical Approaches to | Guerin, Labor, Morgan, Reesman and Willingham (2003, p. 4) found…. |
| Literature. New York: Oxford University Press. | Cite all authors in the first citation in-text. Guerin et al. (2003, p. 4) found…. Use ‘et al’ for all subsequent citations in- text. |
Editor |
Roche, F. (Ed.). (1993). Encyclopedia of Animals. Phoenix: Oryx Press. |
(Roche, 1993, p. 204) |
Article or Chapter in a Book – with an Author | Baxter, M. (1999). Social Class and Health Inequalities. In C. Carter & B. Johnson (Eds.), Equalities and Inequalities in Health (pp. 101-126). London: Open University Press. | As suggested by Baxter (1999) …. |
Article or Chapter in a Book – no Author |
The Y2K Problem. (1999). In P. Boyd (Ed.), Technology Today and Tomorrow (p. 35). Buckingham: Open University Press. |
(“The Y2K Problem”, 1999) Use inverted commas if NOT shortening the title. |
Multiple Works By Same Author |
Brown, T. (1991). Coral in Northern Queensland. Rockhampton: Central Queensland University.
Brown, T. (2003). Coral Bleaching. Rockhampton: Central Queensland University. |
University research suggests….(Brown, 1991, 2003). |
INTERNET SOURCES | Reference List | Example of in-text referencing |
Document on World Wide Web An organisation/company can also be an author. |
Dawson, J. & Johnson, K. (2002). Referencing Made Easy. Retrieved October 31, 2005 from http://www.studyguide.unsw.edu.au/ |
“It is essential you learn how to reference properly” (Dawson & Johnson, 2002). |
Print Journal | Honeywell, N. (1996). Health and Safety in Sport. Journal of | As illustrated by Honeywell (1996) … |
Article | Physical Education, 12(4), pp. 8-9. | OR “…..when high jumping…” (Honeywell, 1996, p. 8). |
Electronic Journal Full Text from an Electronic Database | Madden, B. (2003). Australia’s Relationship With The United States [Electronic Version]. Australian Journal of Political Science, 78, pp. 343-358. | Madden (2003) states OR (Madden, 2003) |
With author |
Sweet, M. (1994). Computer Games Are Ruining The Lives of Children. Sydney Morning Herald, 10 October, p. 8. |
According to Sweet (1994) |
Electronic Newspaper/ Magazine Article With author |
Cotton, K. (2002). Virtual Violence. The Bulletin, 28 May, p. 62. Retrieved 1 July, 2005 from Australia/New Zealand Reference Centre. |
Homework is ruining the eyesight of American children (Cotton, 2002). |
No author |
Virtual Violence. (2002). The Bulletin, 28 May, p. 62. Retrieved 1 July, 2005 from Australia/New Zealand Reference Centre. |
(Homework Should Be Banned, 1999) |
ENCYCLOPEDIA |
|
|
Print copy | Dictionary of Computing (3rd ed.). (1991). Oxford, England: Oxford | (“Dictionary of Computing”, 1991) |
PRIMARY INFO FROM SECONDARY SOURCES |
|
|
Book | Reynolds, G. (1999). The German Experience. New York: Open University Press. | Hitler (as quoted in Reynolds, 1999, p. 5) stated “……………………………… ”. |
Journal Article | Smith, H. (2005). Australia’s America. Australian Journal of Political Science, 7(3), 2-10. | Bush (as cited in Smith, 2005) argues that Australia is st the 51 state of America. |
PREFACE
The Australian International Islamic College (AIIC) understand its obligations to accurately record and retain data in relation to student attendance, absences, as well as the financial transactions of the College. AIIC recognises that every day of attendance in college contributes towards a student’s learning and that maximising school attendance enhances academic outcomes.
PURPOSE
The purpose of this document is to document obligations and procedures that must be followed to meet those obligations.
OBLIGATIONS
Australian International Islamic College has a responsibility to record student attendance and respond to instances of irregular attendance. It is important for our college to investigate the patterns and underlying causes of non-attendance so that appropriate strategies addressing the specific type of absenteeism can be implemented.
AIIC, and by virtue of their employment, our teachers, are legally required to monitor and record attendance of students in their care on a daily basis, whether absent or present in class, on excursion or at a college-based activity. Legal guardians of children have a legal obligation, as set out in the Education (General Provisions) Act 2006, to ensure a child is enrolled at and attends college.
Electronic based class rolls can be required as evidence in court and assist in establishing that a college has met their common law duty of care to students. Attendance records are required as part of a college’s Workplace Health and Safety requirements and can be a critical factor in identifying serious student protection concerns. In addition, student attendance records are used for student reporting, fee allocation and government reporting.
Approved By: College Principal Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
ATTENDANCE PROCEDURE
Student attendance is recorded electronically daily by form and classroom teachers. Attendance data is collected and stored using TASS System.
Primary College Attendance Marking
Rolls must be marked twice a day:
Rolls will be checked by the administration officer by 9.00am each day. A phone call will be made to teachers if their rolls are not marked. If rolls are frequently not marked this information will be passed to College Principal or delegate.
College Leadership will be advised of unmarked and incorrectly marked rolls. Incorrectly marked rolls will be corrected by the teacher responsible for the class.
Secondary College Attendance Marking
Attendance is recorded electronically for each period during the day starting at 8.30am recorded by the form class teachers.
Rolls will be checked by the administration officer by 9.00am each day. A phone call will be made to teachers if their rolls are not marked. If rolls are frequently not marked this information will be passed to School Principal.
School Leadership will be advised of unmarked and incorrectly marked rolls. Incorrectly marked rolls will be corrected by the teacher responsible for the class.
PRESENCE
Students who are:
ABSENCES
Students who are:
When marking the roll, if teachers have received written information from Legal Guardians regarding a student’s absence from college, they should enter the details into a log in TASS System.
If Legal Guardians have informed the college office of the absence the college administration officer will enter these details into a log in TASS System.
Class teachers should enter any information regarding future planned absences of students by entering a Notified Absence into TASS System.
Students will only be marked as ‘Absent – Not Required to Attend’, ‘Absent – Truant’ or ‘Absent – Internal Suspension’ upon instruction from College Leadership.
UNEXPLAINED ABSENCES
An unexplained absence occurs when the student is not present at college and the Legal Guardian does not contact the school.
An SMS message will be sent to the Main Contact by approximately 9.00 am each day. Class teachers will follow up any unexplained absences by making contact with the student’s Legal Guardians.
Past unexplained absences are indicated by the red Unexplained Absence Alert icon on class rolls. When class teachers receive written explanation of the absence from student’s Legal Guardians, they must update the absence category in TASS System and enter details in a log.
LATE ARRIVALS
A student is considered to have arrived late any time after the 8.30 am bell.
All students arriving late must be signed in by a Legal Guardian at the College office and will be given a late slip. This slip needs to be presented to the teacher when arriving in class. If they do not have a late slip, they are to be sent to the College office to sign in.
The late arrival information will be entered by office staff.
College Office staff will contact the Legal Guardian of any student arriving late unaccompanied. If teachers observe a student has made a habit of arriving late or is late for three consecutive days, they will contact the student’s Legal Guardian as per the policy for absentee students in this document.
EARLY DEPARTURES
A student is considered to be leaving early any time before 3.05pm.
As with Late Arrivals, all students leaving early must be signed out at the College Office by a Legal Guardian.
The early departure information will be entered by office staff.
NON-MARKING OF ELECTRONIC ROLL
If the College computer system is offline, hard copies of all Class rolls will be provided by the College Office. Once the system is online the teacher will mark the roll in TASS System. This may be done the next day if necessary.
In the event of an evacuation, hard copies of rolls will be taken to the evacuation area to be marked by teachers. Teacher will advise the Evacuation coordinator of any unexplained absentees. During a lockdown the roll will not be marked.
OTHER
In the event of an evacuation, paper copies of rolls will be taken to evacuation area and marked by class teachers. The class teacher will advise the coordinator of the evacuation of any unexplained absentees.
ACCOUNTABILITY
The Principal, or delegate of the Principal is responsible for ensure classroom attendance is completed daily. The Principal or delegate will then follow up with unmarked, or inaccurate attendance registers. An electronic report can be run at any time to verify student attendance.
DATA SECURITY
The TASS System is password protected, with only authorized staff are given a unique username and password. Further, TASS System maintains a log of all logins. A backup of all data is retained on the college server for at least 7 years.
SCHOOL REFUND POLICY
A copy of this policy is provided to the student (or parent(s)/legal guardian if the student is under 18) at a reasonable time prior to a written agreement being signed as well as comprising part of student’s written agreement.
This policy outlines refunds applicable to course fees paid to the school
The enrolment fee is non-
Payment of Course Fees and Refunds
Fees are payable according to the Australian International Islamic College’s Fees
Schedule
An itemised list of Australian International Islamic College fees is provided in the
Australian International Islamic College’s written agreement.
All fees must be paid in Australian dollars unless requested Refunds will be reimbursed in the same currency as fees were received.
Refunds will be paid to the person who enters into the written agreement unless the school receives written advice from the person who enters the written agreement to pay the refund to someone else.
All notification of withdrawal from a course, or applications for refunds, must be made in writing and submitted to Administration Coordinator.
Student default because of visa refusal
If a student produces evidence of visa refusal (or provides permission for the school to verify visa refusal with the Department of Immigration) and fails to start a course on, or withdraws from the course on or before the agreed starting day,
the school will refund within four weeks of receiving a written claim from the student the total amount of course fees received by the school before the student’s default day
If a student whose visa has been refused withdraws from the course after it has commenced, the school will retain the amount of tuition fees proportionate to the amount of the course the student has undertaken and will refund of any unused tuition fees* received by the school with respect to the student within the period of four weeks after the day of student default.
*Calculation of the refund due in this case is prescribed by a legislative instrument (s.10 of Education Services for Overseas Students (Calculation of Refund) Specification 2014).
6. Student default
Any amount owing under this section will be paid within 4 weeks of receiving a written claim from the student (or parent(s)/legal guardian if the student is under18).
Non-tuition fees:
Non-tuition fees will be refunded on a pro rata basis proportional to the amount of time the student was studying in the course, except where a non-refundable payment on behalf of the student has been made.
Non-commencement with no notification of withdrawal:
If the student does not provide written notice of withdrawal, and does not start the course on the agreed starting date the fees will not be refunded.
Non-Commencement with notification of withdrawal:
If the school receives written notification of withdrawal by the student (or parent(s)/legal guardian if the student is under 18) 4 or more weeks prior to commencement, the Australian International Islamic College will refund the full amount of tuition fees received.
If the school receives written notification of withdrawal by the student (or parent(s)/legal guardian if the student is under 18) less than 4 weeks prior to commencement of the course,
the Australian International Islamic College will not refund the first semester tuition fee, while fees for other semesters will be refunded.
Refunds after commencement of a course:
If tuition fees for up to 1 semester have been received in advance: Where the student (or parent(s)/legal guardian if the student is under 18) notifies the school in writing of withdrawal before completing the term/semester, no tuition fees will be refunded.
If tuition fees for more than 1 semester have been received in advance: If fees for more than one semester have been received in advance, and the Australian International Islamic College receives written notification of withdrawal by the student (or parent(s)/legal guardian if the student is under 18), the Australian International Islamic College will retain the tuition fee payable up to the enrolled semester and will refund the amount of unused tuition
Refunds in the event of a provider-initiated cancellation of enrolment:
No refund of tuition fees will be made where a student’s enrolment is cancelled for any of
the following reasons:
Failure to maintain satisfactory course progress (visa condition 8202). Please see
AIIC’s Course Progression and Attendance Policy.
Failure to maintain satisfactory attendance (visa condition 8202). Please see AIIC’s
Course Progression and Attendance Policy.
Failure to maintain approved welfare and accommodation arrangements (visa
condition 8532). Please see AIIC’s Welfare and Accommodation Policy.
Failure to pay course
Any behaviour identified as resulting in enrolment cancellation in Australian International Islamic College ’s Behaviour Policy and Code of Conduct.
Any refund in the case of cancellation of a student’s enrolment for failure to maintain Australian International Islamic College ’s agreed conditions of enrolment as outlined in the student’s written agreement, including failure to disclose a pre-existing condition requiring a high degree of specialised support or care, will be at the discretion of the school.
Provider default
If for any reason the Australian International Islamic College is unable to offer a course on an agreed starting day for the course, and the student for some reason cannot be placed or refuses placement in an alternative course arranged by the school, a full refund of any unused tuition fees* received by the school with respect to the student will be made within 14 days of the agreed course starting day.
If for any reason the school is unable to continue offering a course after the student commences a course, and the student for some reason cannot be placed or refuses placement in an alternative course arranged by the school, a full refund of any unused tuition fees* received by the school with respect to the student will be made within 14 days of the school’s default day.
In the event that the school is unable to fulfil its obligations of providing an agreeable alternative course for the student, or a refund, the student will receive assistance from the Australian government’s Tuition Protection Service. For information on the TPS, please see: https://tps.gov.au/StaticContent/Get/StudentInformation.
*Calculation of the refund due in this case is prescribed by a legislative instrument (s.7 of Education Services for Overseas Students (Calculation of Refund) Specification 2014). http://www.comlaw.gov.au/Details/F2014L00907.
This written agreement, and the right to make complaints and seek appeals of decisions and action under various processes, does not affect the rights of the student to take action under the Australian Consumer Law if the Australian Consumer Law applies.
Definitions
Non-tuition fees – fees not directly related to provision of the student’s course, including
excursion fees, homestay, camps and uniforms.
Tuition fees – fees directly related to the provision of the student’s course, including school fees,
levies and security deposit.
Course fees – the sum of tuition fees and non-tuition fees received by the school in respect of the student in order for the student to undertake the course.
Term – In general, 10 weeks of study period is considered as a
Semester – A semester consists of two terms.
SCHOOL DEFERMENT, SUSPENSION AND CANCELLATION POLICY
Communicating with families about changes in enrolment status
All communications regarding changes to enrolment status will be made directly with students and parents, in accordance with the latest contact details provided to the school.
Parents must therefore keep Australian International Islamic College informed of their current contact details, as per the conditions of the student visa.
Where relevant and where approved by the parents, the school may also share copies of
correspondence with the child’s education agent to help facilitate communication about any changes in enrolment status. However, the parents with whom the school has a formal written agreement are the primary contact for the school in such matters. The school will not act on any decision affecting the student’s enrolment that is not made by the parents.
STUDENT-INITIATED CHANGES IN ENROLMENT
Deferment of commencement of study requested by student
Australian International Islamic College will only grant a deferment of commencement of studies for compassionate and compelling These include but are not limited to:
illness, where a medical certificate states that the student will be unable to attend classes
bereavement of close family members such as parents or grandparents (where possible a death certificate should be provided)
major political upheaval or natural disaster in the home country that has impacted on expected commencement of studies
a traumatic experience which has impacted on the student (where possible, these cases should be supported by police or psychologists’ reports).
after undertaking ELICOS studies, the student has not/will not meet the English language benchmark required for entry into the desired course, and the school is
willing to defer the student’s commencement in the course until a later date when the required benchmark is achieved.
All applications for deferment will be considered within 14 working
The final decision for assessing and granting a deferment of commencement of studies lies with the principal. Where a student’s request to defer his/her commencement of studies is refused, the student has a right of appeal (see AIIC’s Complaints and Appeals policy).
Deferment will be recorded on PRISMS within 14 days of being
2. Suspension of study requested by student
Once the student has commenced the course, Australian International Islamic College will only grant a suspension of study for compassionate and compelling These include but are not limited to:
illness, where a medical certificate states that the student was unable to attend classes
bereavement of close family members such as parents or grandparents (where possible a death certificate should be provided)
major political upheaval or natural disaster in the home country requiring emergency travel that has/will impact on studies
a traumatic experience which has impacted on the student (where possible, these cases should be supported by police or psychologists’ reports).
Student return to their home country to sit a university exam (or similar assessment) which impacts upon their education
Where there is a significant issue impacting upon a student’s attendance or course progress, it is essential that the student or parents contact the school as soon as possible to discuss the concern so that appropriate support can be put in place. Where deemed necessary, this may involve
temporarily suspending the student’s enrolment so that matters can be resolved without having a negative impact on the student’s ability to satisfy their visa conditions.
Temporary suspensions of study cannot exceed 6 months
Suspensions will be recorded on PRISMS within 14 days of being granted if the student is under 18 years of age, and within 31 days if the student is over 18 years of age.
The period of suspension will not be included in attendance
Applications will be assessed on merit by the
Some examples of circumstances that are not considered compassionate and compelling at Australian International Islamic College include:
Requests for early departure or late return from vacation, including inability to secure cheap flights
Leaving early or returning late from holidays in order to attend festivals in the student’s home country
Returning home to attend family gatherings that occur during term
As part of any assessment of a request to defer or temporarily suspend studies, the impact of the request on the student’s ability to complete their intended course of study in accordance with their CoE/s and student visa will be considered. Any implications will be communicated to students.
All applications for suspension will be considered within 14 working
The final decision for assessing and granting a suspension of studies lies with the Principal. Where a student’s request to suspend studies is refused, the student has a right of appeal (see AIIC’s Complaints and Appeals policy).
3. Student-initiated cancellation of enrolment
All notification of withdrawal from a course, or applications for refunds, must be made in writing and submitted to Administration Please see Australian International Islamic College ’s Refund Policy for information regarding refunds .
A student will be deemed to have inactively notified Australian International Islamic College of cancellation of enrolment where:
the student has not yet finished his/her course/s of study with the school, and
does not resume studies at the school within [14 days] after a holiday break, and
the student has not previously provided the school with written notification of
Student-initiated cancellation of enrolment, including “inactive” cancellation of enrolment in b), above, is not subject to Australian International Islamic College ’s Complaints and Appeals Policy.
SCHOOL-INITIATED CHANGES IN ENROLMENT
School-initiated exclusion from class or suspension from attending school (no impact on CoE)
Students may also be excluded from class or suspended. Australian International Islamic College may exclude a student from class studies or suspend attendance from school on the grounds of misbehaviour by the Temporary exclusion or suspension will occur as the result of any behaviour identified as resulting in exclusion in Australian International Islamic College ’s Behaviour Policy/Student Conduct Policy.
school for failure to pay fees that he/she was required to pay in order to undertake or continue the course, as stated in the written agreement.
Where Australian International Islamic College intends to exclude a student from class or suspends a student from school, it will first issue a letter which notifies the student and parents of this intention. The letter will provide details of the reason/s for the intended exclusion, as well as information about how to access AIIC’s internal appeals process. Further information about the appeals process in the event of a school-initiated exclusion from class is outlined
Excluded or suspended students must abide by the conditions of their withdrawal from studies or school, and must adhere to any welfare and accommodation arrangements in place, as determined by the Pincipal.
Where the student is provided with homework or other studies for the period of the exclusion or suspension, the student must continue to meet the academic requirements of the course.
Exclusions from class or suspensions from school under this section of the policy:
will not be included in attendance calculations for the study period,
will not impact the CoE or study, and
will not be recorded on PRISMS
will not be visible to the Department of Home Affairs (Immigration).
6. School-initiated suspension of enrolment (CoE will be impacted)
Australian International Islamic College may initiate a suspension of enrolment for a student on the grounds of misbehaviour by the student. Suspension will occur as the result of any behaviour identified as resulting in suspension in Australian International Islamic College ’s Behaviour Policy/Code of Conduct.
Student enrolment may also be suspended for failure to pay fees that he/she was required to pay in order to undertake or continue the course, as stated in the student’s written
Where Australian International Islamic College intends to suspend the enrolment of a student, it will first issue a letter that notifies the student and parents of this intention. The letter will provide details of the reason/s for the intended suspension, potential impact on the CoE and study path, as well as information about how to access Australian International Islamic College ’s internal appeals Further information about the appeals process in the event of a school-initiated suspension is outlined below.
Suspended students must abide by the conditions of their suspension of enrolment and must adhere to any welfare and accommodation arrangements in place, as determined by the
Students whose enrolment have been suspended for more than 28 days may need to contact Department of Immigration. (Please see contact details at: https://immi.homeaffairs.gov.au/help-support/contact-us.)
Where applied, a suspension of enrolment will impact the student’s CoE and will be recorded on PRISMS. The suspension will therefore be visible to the Department of Home Affairs (Immigration).
The period of suspension will not be included in attendance
8. Student to seek information from Department of Immigration
Deferment, suspension and cancellation of enrolment can have an effect on a student’s visa as a result of changes to enrolment status. Students can visit the Department of Home Affairs (Immigration) Website https://immi.homeaffairs.gov.au/visas/getting-a-visa/visa- listing/student-500 for further information about their visa conditions and obligations.
9. Definitions
CoE – ‘Confirmation of Enrolment’ – The CoE provides evidence of a student’s enrolment with a provider registered on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS). This evidence is required before Home Affairs will issue a student The CoE contains information about the Provider, agent (if involved), course and duration of study in which the student has enrolled.
Deferment of enrolment – To defer or suspend enrolment means to temporarily put studies on hold (adjourn, delay, postpone). Providers do this by notifying the Department of Education, PRISMS of the deferment of enrolment. A student may request a temporary deferment to his or her enrolment on the grounds of compassionate or compelling circumstances. A provider may also initiate suspension of a student’s enrolment due to misbehaviour of the student.
Exclusion from class – when a student is not allowed to attend classes for a period of time by may access learning material offline.
Suspension from attending school – when a student is removed from school or class for a period of time. After a suspension, they will return to school or When considering suspending a student, the principal must take into account the disruption to your child’s learning, their disability, home circumstances, educational needs.
Suspension of enrolment – To suspend enrolment means to temporarily put studies on hold (adjourn, delay, postpone). Providers do this by notifying the Department of Education, through PRISMS of the suspension of A student may request a temporary suspension to his or her enrolment on the grounds of compassionate or compelling circumstances. A provider may also initiate suspension of a student’s enrolment due to misbehaviour of the student. It is important to note the meanings of the terms for this context – suspension of enrolment is not necessarily due to misbehaviour – suspension of enrolment may also be initiated by the student.
Cancellation of enrolment – The provider notifies the Department of Education through PRISMS that it wishes to permanently cancel (terminate) the student’s enrolment. Once this process is complete, the student’s CoE status will be listed as ‘cancelled’.
PRISMS – The Provider Registration and International Student Management System (PRISMS) is the system used to process information given to the Secretary of DEST by registered providers.
Day – any day including weekends and public holidays in or out of term time
Extenuating circumstances – if the student’s health or wellbeing, or the wellbeing of others, is likely to be at risk.
Senior Secondary Academic Policy
PREFACE
Australian International Islamic College is committed to providing a range of opportunities and programs for students in the senior phase of learning. The college will challenge students at all levels, support them in setting and attaining realistic personal academic goals and always remain committed to excellence. The policy will guide students in selecting and attaining credentials from a variety of pathways for successful transition post school.
The staff at Australian International Islamic College will support all students throughout their senior years at the college. They will also share the responsibility with parents and students for assisting each student in attaining his/her educational aspirations.
In keeping with the Islamic Ethos of the college, senior students at the college need to be self- motivated and mature in their approach to their studies. They will be required to adopt effective study routines and commit to working in an increasingly independent way. They will be expected to work as part of their group and achieve their very best.
SCOPE
The policy applies to all dully enrolled senior students regardless of the number of days enrolled in the college.
Approved By: College Board Contact: College Principal Date Approved: October, 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October, 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
POLICY
The school will provide a range of high quality academic and vocational studies
The staff of the college will assist with personal monitoring and goal setting for all students in its support of the students’ academic and vocational pursuits.
Students will be expected to approach their studies in a diligent manner, access available support services as needed, be accountable for their actions and responsible for their learning.
Parents will be expected to support their children and work collaboratively with the
Each student will participate in a senior education and training planning process beginning with the submission of an individual Student Education and Training (SET) Plan. The plan will be endorsed by his/her parents but will become operational for the student once approved by the school.
There are prerequisites for Senior The prerequisites are designed to enable success. These will be:
communicated in in a timely manner for the information of students and parents through letter or email,
applied in such a way that they do not unreasonably limit realistic future options for a student,
applied in a way which takes account of the needs and circumstances of each
In addition to its ongoing support and advice, the school will implement, in consultation with the student and his/her parents, a targeted support plan for students who achieve less than a ‘C’ grade (or VET equivalent) in any Senior subject, at the end of each semester. If a student does not achieve the agreed outcomes of the plan, the school may require the student to amend or change subjects or course.
When a student enrols in year 11 and 12, he/she agrees to attend all classes and associated activities, tutorials, excursions/incursions, and Attendance will be strictly monitored and recorded.
Students are only allowed to change subjects within Semester 1 in Year Any change of the subjects must be approved by the Head of Secondary.
During units of work Year 11 and 12 students will participate in a formal examination block. Students only attend school if they have an exam or tutorial scheduled on a given day within the exam This is an opportunity for students to study at home in preparation for their exams.
Students must complete all assessments in Year 11 and 12. Failure to complete assessment items in Senior may result in students having to show cause to the School Principal, as to why they should be given credit with that course/semester.
Failure to comply with the requirements of this policy will be considered a breach of the school’s code of In addition, students whose behaviour amounts to a refusal to participate in the education program may have their enrolment cancelled.
Australian International Islamic College applies prerequisites to senior subjects in Year 11. Prerequisites are applied to ensure students select courses in which they have the most capability to be successful.
Senior Subject | Subject Category | Prerequisite |
Accounting | General | C in Year 10 Accounting |
Ancient History | General | C in Year 10 English |
Biology | General | C in Year 10 Science |
Business | General | C in Year 10 English |
Chemistry | General | C in Year 10 Science |
Cert 3 Sport and Recreation | Applied | Completion of Year 10 |
Digital Solutions | General | C in Year 10 Digital Technologies |
English | General | C in Year 10 English |
Engineering | General | C in Year 10 Engineering |
English as an Additional Language | General | C in Year 10 English |
Essential English | Applied | Completion of Year 10 |
Essential Mathematics | Applied | Completion of Year 10 |
General Mathematics | General | C in Year 10 Mathematics |
Health | General | C in Year 10 Health |
Legal Studies | General | C in Year 10 English |
Mathematical Methods | General | C in Year 10 Mathematics |
Social and Community Studies | Applied | Completion of Year 10 |
Study of Religion | General | C in Year 10 English |
Visual Art in Practice | Applied | Completion of Year 10 |
TAFE, Mater and other VET courses (Refer to VET Course Choices) | Applied | Completion of Year 10 |
Year 11 and 12 students:
MUST study either English, English as an Additional Language or Essential
MUST study either Essential Mathematics, General Mathematics or Mathematical
MUST study 5 subjects in both Year 11 and Year
CHOOSE any combination of five subjects (including English and Mathematics choices). Three additional electives should also be listed in order of preference.
Every effort will be made to ensure that student preferences are accommodated, subject to student numbers and timetable constraints.
Note: If students have any concerns or have reason to request AIIC waive the prerequisite, they will need to make an appointment with the Head of Secondary.
SEXUAL HARASSMENT POLICY
PURPOSE
The purpose of this policy is to ensure that students and staff can work and learn in an environment free from sexual harassment.
SCOPE
This policy applies to students and employees, including full-time, permanent, fixed term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements.
REFERENCES
Australian International Islamic College Anti-Discrimination Policy
Australian International Islamic College Child Protection Policy
Australian International Islamic College Student Code of Conduct
Australian International Islamic College Employees Code of Conduct
Australian International Islamic College Complaints Handling Policy
POINT OF CONTACT
Principal
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
POLICY STATEMENT
All students and employees at Australian International Islamic College have the right to learn and work in an environment free from sexual harassment. Australian International
Islamic College will provide a fair and safe learning and teaching environment where all students and employees have equal opportunities.
Australian International Islamic College is committed to taking action to protect students and employees from sexual harassment and to responding appropriately should such behaviour occur, including possible discipline. Any instances of sexual harassment should be reported under the Australian International Islamic College Complaints Handling Policy.
And in accordance with the legislation, it is Australian International Islamic College’s policy that:
An employee at the school must not sexually harass anyone in the course of their duties, including another employee, a student at the school or someone seeking to become a student at the school, or a student at another school
An adult student at the school must not sexually harass another student or employee at the school or a student or employee at another school
DEFINITIONS
Sexual harassment is a specific and serious form of harassment. It is unwelcome sexual behaviour, which could be expected to make a person feel offended, humiliated, or intimidated. Sexual harassment can be physical, spoken or written. It can include:
comments about a person’s private life or the way they look
sexually suggestive behaviour, such as leering or staring
brushing up against someone, touching, fondling, or hugging
sexually suggestive comments or jokes
displaying offensive screen savers, photos, calendars, or objects
repeated unwanted requests to go out
requests for sex
sexually explicit posts on social networking sites
insults or taunts of a sexual nature
intrusive questions or statements about a person’s private life
sending sexually explicit emails or text messages
inappropriate advances on social networking sites
accessing sexually explicit internet sites
behaviour that may also be an offence under criminal law, such as physical assault, indecent exposure, sexual assault, stalking or obscene communications.
Just because someone does not object to inappropriate behaviour in the workplace at the time, it does not mean that they are consenting to the behaviour. A single incident is enough to constitute sexual harassment – it does not have to be repeated.
Some forms of sexual harassment, such as assault, physical molestation, stalking, sexual assault, and indecent exposure, are also criminal offences and should be reported to the police.
Adult student – an adult student means a student who has attained the age of 16 years
RESPONSIBILITIES
School Responsibilities
Australian International Islamic College acknowledges its responsibility to provide an environment free from sexual harassment. Australian International Islamic College will undertake the following steps to prevent and appropriately respond to any instances of sexual harassment:
Develop and implement a sexual harassment policy to assist in preventing any instances of sexual harassment
Educate and train relevant employees to assist in preventing any instances of sexual harassment and to appropriately respond to any instances of sexual harassment
Establish appropriate grievance and complaints procedures via its Australian International Islamic College’s Complaints Handling Policy to appropriately respond to any instances of sexual harassment
Remove any discriminatory or offensive materials, rules, and practices to assist in preventing any instances of sexual harassment
Encourage employees and students to contribute to a healthy workplace culture to assist in preventing any instances of sexual harassment
Student and Employees Responsibilities
All students and employees at Australian International Islamic College have a responsibility not to engage in sexual harassment against any person.
IMPLEMENTATION
Australian International Islamic College is committed to providing all Staff/teachers and students with a working and learning environment free from sexual harassment. Sexual harassment is unacceptable and will not be tolerated under any circumstances.
All staff/teachers and students are required to honour and support this commitment.
Staff/teachers or students who believe that they are being sexually harassed should make it known that the comments, attention, contact, or behaviour is unwelcome and offensive. If the sexual harassment continues, or if you are unable or unwilling to handle the matter, you should contact:
Principal or
Senior Staff Member or
Designated Sexual Harassment Contact Officer
for information and advice, or to make a formal complaint.
Any complaints of sexual harassment will be treated seriously, and the victim of the harassment will be supported. In relation to sexual harassment it is against the law to victimise1 a person who:
Has made a complaint
Intends to make a complaint
Acts as a witness
Intends to act as a witness
Supports a victim or
Intends to support a victime
The School will promptly investigate all allegations of sexual harassment in as confidential manner as possible and take appropriate corrective action if warranted.
Any employee who is determined, after an investigation, to have engaged in sexual harassment in violation of this policy will be subject to appropriate sanctions up to and including termination.
COMPLIANCE AND MONITORING
The procedures for dealing with allegations of sexual harassment and possible consequences regarding and breach of this Policy are managed and investigated with Australian International Islamic College’s Complaint Handling Policy. Australian International Islamic College encourages its employees to report any allegations of sexual harassment by using the internal complaints processes.
If a complaint of sexual harassment is made, or sexual harassment is observed or brought to the attention of the Principal or Senior Staff Member, it must be acted upon immediately and managed in a sensitive and confidential manner.
PURPOSE
The purpose of this policy is to provide guidelines for the recruitment and selection of staff at Australian International Islamic College (referred to in this Policy as AIIC or the School).
SCOPE
This policy applies to all Staff. All Staff have a responsibility to comply with this policy. All Staff are required to attend any training provided by the School to ensure they fully understand all aspects of this policy and the School’s commitment to it.
For certain Staff who are not employees or who are not engaged to work with children (e.g. ad hoc contractors and some volunteers) the recruitment and selection procedures may differ in some respects to those outlined in this Policy. However, AIIC, will in all cases ensure that it complies with legislation and takes other appropriate steps to limit risks to children.
RERFERENCE
Legislation
Working with Children (Risk Management and Screening) Act 2000 (Qld)
Education (Queensland College of Teachers) Act 2005 (Qld) Privacy Act 1988 (Cth)
Australian International Islamic College Polices
Child Protection Policy
Child Risk Management Strategy Anti-Discrimination Policy
Staff Code of Conduct Privacy Policy
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed: Annually Next Review Date: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Definitions
Advertisement Process
Generally, all vacancies will be advertised externally and where appropriate, internally. On some occasions it may not be necessary to advertise and this decision is at the discretion of the Principal.
For external appointments the method outlined below applies:
com is the preferred medium for advertisements although it is acknowledged that other websites, or direct contact with peak organisations may be preferred in some cases.
AIIC Website will display the current vacancies area for advertising vacancies where appropriate – here all details of the position as well as relevant details about the school, will be uploaded. Any other method of the advertisement will link directly to the recruitment section on AIIC web page where comprehensive information will be held.
On occasion, recruitment may be outsourced to a private agency, particularly in the case of significant leadership positions.
AIIC is committed to providing a work environment that is free from harassment and discrimination. Recruitment and selection procedures and decisions will reflect the College’s commitment to providing equal opportunity by assessing all potential candidates according to their qualifications, skills, relevant experience and capabilities
Article I. Interview Process
The interview process will include at least one in-person interview where possible. Interviews will be arranged and conducted in a manner which ensures the candidate has been assessed thoroughly and fairly for the position and that they have a good understanding of the role and the School. Candidates will also have had the opportunity to ask any questions or clarify any issues they may have. A panel with a minimum of two staff (one being the Principal) will conduct all interviews. It is preferred that for permanent appointments, a minimum of three panelists will conduct interviews. Where an applicant is known to a panelist, this information must be disclosed and appropriate action taken to ensure the integrity of the interview process.
Candidates may receive a question or questions prior to interview which they will be required to present to the interviewer. The question or questions will be emailed to all short-listed candidates with the same amount of notice for preparation wherever possible.
Questions during interviews will relate to:
A candidate’s work history, background and attitudes; and
The selection criteria / duty statement for the
Following each interview, the panel chair (principal) will lead a discussion regarding the merit of the applicant for the position vacancy.
Article II. Screening
When recruiting and selecting employees, contractors and volunteers involved in child- related work, we make reasonable efforts to:
Ensure that each teaching staff member is currently a registered teacher with the Queensland College of Teachers (QCT).
Applicants provide identification and other documentation to confirm their qualifications and experience as required by the School.
obtain proof of personal identity and any professional or other qualifications
obtain references that address the applicant’s suitability for the job and working with
Determine that each non-teaching staff member and volunteer (including members of the College Board) who has contact with children has a current positive suitability notice issued by Blue Card The Working with Children Risk Management Screening Act 2000 currently exempts volunteers who are parents of student enrolled at the school from the requirement to hold a Blue Card. In cases where volunteer work is, or could be, beyond the direct supervision of a teacher, a Blue Card may be required (eg. school camps and excursions).
(a) References
At least two verbal reference checks are mandatory for any role at the School. In addition:
One of the referees should include the candidate’s most recent direct supervisor; and
One of the referees should include the candidate’s most recent Headmaster / Principal (if applicable).
Priority should be given to reports of referees who can comment on the candidate’s most recent child related employment or other activities. Referees will be questioned regarding the candidate’s attitude and behaviour toward children in their previous role/s.
If reference checks cannot be undertaken until the preferred candidate has resigned from their current position, the offer will be made subject to the receipt of two satisfactory references that meet the requirements detailed above.
AIIC reserves the right to contact any persons who may have relevant knowledge of the candidate’s qualifications and experience, whether or not such persons are nominated as referees by the candidate.
(b) Offer and Final Decision
The Principal is entitled to make the final decision regarding any employment. Successful candidates will be contacted via email or telephone, by the principal, to discuss the offer of employment. All roles will be subject to a probationary period to allow the School to assess the suitability of the Staff member in their role. When all paperwork has been signed by the successful candidate, unsuccessful candidates will be sent a letter or e-mail to notify them of the outcome of the recruitment process. Care will be taken to provide clear communication and avenues for follow up where possible.
(c) Privacy
AIIC is committed to protecting the privacy of individuals and is bound by the Australian rivacy Principles set out in the Privacy Act. All candidate’s resume and academic transcripts are personal
information and AIIC must only collect, use or disclose personal information in accordance with the Act and the School’s Privacy Policy.
(d) Contact
If you have any questions regarding this policy please contact the Principal via email: principal@aiic.qld.edu.au.
STUDENT CONDUCT AGREEMENT
Dear Students,
As a student of the Australian International Islamic College, there is an expectation that you will conduct yourself in such a way that you are safe, respectful and diligent in your studies. This applies to the way you interact with each other, with staff and with our grounds, facilities and resources.
This agreement forms part of your enrolment conditions. It outlines what is expected of you as a student here at AIIC. It is important that your read and understand these expectations, as any breach can result in suspension or termination of your enrolment, as well as financial liability for any damages done.
General Behaviour
It is an expectation that students behave in accordance with all school rules and policies at all times. Students are a representative of the College whilst they are in school uniforms, which includes during travel to and from school and when out in public. Expectations of behaviour include
Being respectful of teachers, and following their instructions;
Arriving to school and to classes on time, prepared and ready to learn;
Using language that is kind, respectful and courteous;
Wearing the school uniform with pride, including black leather school shoes
Having neat, trimmed, naturally coloured hair that is not past the collar or ears, and no more than one pair of earrings for girls Other jewellery and makeup is not permitted
Maintaining a strict “hands off” policy between all students at all times
Respecting the Mobile Phone policy, ensuring they are never used at school
Taking pride in the school grounds by putting rubbish in the bin and never wilfully damaging property
Teaching and Learning
It is a standard expectation that students arrive at school on time and ready to learn. Behaviour and conduct of students in teaching and learning spaces must abide by the following
No student has the right to interfere with the learning of This includes talking in class, disrupting lessons or in any other way interfering with others
Students must abide by all room-specific rules, such as when in the science laboratory, in the library, in the Hall or in the Art These rules are on display in the rooms and will be explained early on in the term.
Students are responsible for arriving to class with the necessary equipment, books and homework, ready to learn.
All students in P-10 are to line up outside their classrooms and demonstrate, through their behaviour that they are ready to learn before being invited into the classroom
Students are to stand quietly behind their chairs, when instructed, before being dismissed from
Students are expected to submit all homework and assignments by the due date, in accordance with the respective policies.
Library
Students are encouraged to use the library, both for book borrowing and as a space to study and learn. Students are expected to respect the rules of the library, just as they do any other learning space. Some of these rules include
Borrowing of books is for 1 week, with the ability to extend
Primary students should have a library bag to keep their books
Students are responsible for their books, readers and Any lost or damaged books will be billed to the family
Secondary students who have a study session are encouraged to use the library for study purposes only.
Information Technology and Student Laptops
The Australian International Islamic College is committed to providing students with a responsive education, which includes the most relevant Information technology.
Every student at AIIC in Year 1 – year 12 is provided with a laptop on the following conditions.
Laptops remain the property of the College and any damage will be billed to the family
Students are to use laptops for schoolwork only
No additional programs or software are to be downloaded
Any student found to be using their laptops for malicious purposes (harassment or bullying, accessing inappropriate material) will have the privilege removed, and face disciplinary action
Laptops in the Primary school must remain at
Secondary Students
Further to our commitment to providing each student with a laptop for use at school, for students in the Secondary College, these laptops can be taken home for the purpose of completing study, homework and assignments.
The laptop will be loaned out to the student at the beginning of the year, much like a text book, and will become the responsibility of the student. In taking receipt of the laptop, students and families are agreeing to the following conditions
The laptop remains the property of the College whilst on loan to the student. The responsibility to care for the laptop resides with the You should only transport it in the College-provided bag
Any lost or damaged laptops will be billed to the family account
Students are to use the laptops for their studies only
Students are not to download additional programs or software, including social media on their school laptops
Students are responsible for any and all material brought into the school on their The laptop may be accessed by staff at any time.
AIIC is not responsible for lost or corrupted Students should back up their work regularly
Students are not to use their laptops for malicious purposes, such as sending inappropriate messages or emails, or to access inappropriate material
The College reserves the right to install external monitoring software on school laptops for the purpose of ensuring the safe use of school laptops for study purposes only.
Any student who uses their laptop in a manner that contravenes school policy and guidelines will lose their laptop indefinitely
Bus Travel
Travel on AIIC buses is a privilege, not a right. Students are expected to behave in a safe and respectful manner at all times. This includes
Waiting respectfully before being invited to board the bus
Remaining seated, with seat belts on for the duration of the bus trip
Not eating or drinking, or consuming sweets whilst on the bus
Using only appropriate language
Following the directives of the bus driver at all
Students who cannot abide by these simple, respectful expectations will have the privilege of bus travel revoked, temporarily or permanently.
Suspension or Termination of Enrolment
As an independent College, AIIC reserves the right to suspend or terminate a student’s enrolment if their conduct or behaviour is such that they demonstrate a lack of
willingness to abide by the Student Conduct agreement. Students who engage in repeated behaviour that breaches the Code, or in a singular incident that is severe, or seriously compromises the safety and wellbeing of others, will have their enrolment suspended (for up to 30 days) or terminated. Whilst it is never the desire of the College to suspend or terminate an enrolment, all decisions of this nature are taken very seriously and are at the sole discretion of the Principal
Please sign below as an indication that you understand and agree to the Student Conduct Agreement. This agreement remains in place for the duration of a student’s enrolment.
Student’s Name …………………………………………………………………
Student’s Signature ……………………………. Date ………………
Parent’s Signature ………………………………….. Date ………………
PROMOTION POLICY
PREFACE
Australian International Islamic College Promotion Policy describes how the school system determines the promotion of students from Year 1 to Year 12. Promotion to the next year level at the end of year is not automatic. It is conditional upon a satisfactory behaviour record and satisfactory academic progress.
PURPOSE
The policy aims to encourage, motivate, and support students to achieve excellence in education by providing clear expectations. It provides guidelines for assessing student readiness for entry into the next year level.
SCOPE
The policy applies to all dully enrolled students regardless of the number of days enrolled in the college.
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Bi-annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
POLICY STATEMENT
The Australian International Islamic College determines whether a student is to be promoted to the next year level by considering the satisfactory outcome of the following areas:
ACADEMIC ACHIEVEMENT
Students are expected to achieve a minimum of a C grade or better, in at least 5 subjects in each term.
ATTENDANCE
Students must have an attendance rate of 80% or more. Students who have unexplained absences of more than 20% (10 days) may not be promoted to the next year level. In some cases, it may be recommended they repeat part of or the entire year.
BEHAVIOUR RECORD
Students are expected to display a satisfactory behaviour record. Continuous disruptive or harmful behaviour may require students and parents to sign a behaviour agreement document. The requirements of which they must fulfill.
IMPLEMENTATION SEMESTER 1
Students who do not achieve a minimum of a C grade or better, in at least 5 subjects in Term 1 and Term 2, will be required to attend an interview with their parents and the form teacher. The purpose of the interview is to:
increase parental support in assisting improved student learning outcomes
implement strategies for improving student learning in Semester 2
establish an agreed process for monitoring student
SEMESTER 2
Students who do not achieve a minimum of a C grade or better, in at least 5 subjects in Term 3 and Term 4, will not automatically be promoted to the next year level. In this case, the Head of School will conduct an interview with the student and their parents. The interview will determine the best outcome for the students.
STUDENTS ON A MODIFIED PROGRAM
Careful consideration will be given to the students on modified curriculum programs. These students will be considered on an individual basis, taking the student’s individual learning needs into account. Consultation will take place between the College, the student and their parents to determine the most appropriate outcome.
SPECIAL CONSIDERATIONS
Extenuating circumstances may be considered in determining a student’s promotion to the next year level. Such circumstances could include:
prolonged illness
approved extended absences
time of arrival at the college
English language skills
other personal
SUPPORT PROGRAMS
Australian International Islamic College provides a range of programs to maximise the success of each individual student. These programs are aimed at enhancing a student’s prospects at both the academic and personal accomplishment.
FURTHER INFORMATION AND RESOURCES
Assessment policy and procedures
Behaviour management policy
STUDENTS WITH A DISABILITY POLICY & PROCEDURE
PURPOSE
The purpose of this policy is to meet the educational needs of students with disabilities in a manner that complies with relevant anti-discrimination and accreditation legislation, and takes into account student learning needs while balancing the interests of all parties affected
The Australian International Islamic College values the diversity of all students including those with special educational needs, recognises the right of all students to equitable access to the curriculum, and offers education programs specific to the educational needs of students with disabilities.
Australian International Islamic College will assist the full participation of students with disabilities by:
valuing all students as individuals and identifying and responding to their needs;
consulting with the student and parents to make well-informed decisions about the education program to be developed for each student with a disability/ies;
identifying and addressing barriers that limit students’ opportunities, participation and benefits from schooling;
providing an appropriate level of resources within available funds in order to reasonably accommodate the needs of students with disabilities;
making reasonable adjustments in modifying, substituting or supplementing curricula, course work requirements, timetables, teaching methods and materials, and assessment procedures to meet the needs of students with disabilities;
facilitating options and pathways for students with disabilities;
providing physical environments that are accessible, stimulating, safe and welcoming;
devising fair and transparent enrolment procedures for all students, including those with disabilities;
respecting the rights of people with disabilities to privacy and confidentiality;
fostering and encouraging among staff and students, positive, informed and unprejudiced attitudes towards people with disabilities; and
supporting and assisting students to make alternative satisfactory educational arrangements when the school is unable to meet their needs.
SCOPE
This policy applies to employees, volunteers, parents/carers and students and outlines the procedures for identifying and enrolling students with disabilities and the process undertaken to develop individual education programs for students so identified.
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed: Annually Next Review Date: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
DEFINITIONS
Disability, in relation to a person, means:
total or partial loss of the person’s bodily or mental functions; or
total or partial loss of a part of the body; or
the presence in the body of organisms causing disease or illness; or
the presence in the body of organisms capable of causing disease or illness; or
the malfunction, malformation or disfigurement of a part of the person’s body; or
a disorder or malfunction that results in the person learning differently from a person without the disorder or malfunction; or
a disorder, illness or disease that affects a person’s thought processes, perception of reality, emotions or judgment or that results in disturbed behaviour; and includes a disability that:
presently exists; or
previously existed but no longer exists; or
may exist in the future (including because of a genetic predisposition to that disability); or
is imputed to a
To avoid doubt, a disability that is otherwise covered by this definition includes behaviour that is a symptom or manifestation of the disability (Disability Discrimination Act 1992, Cth).
All students covered under the DDA are supported through a range of provisions in our school. This may include guidance support, Speech-language therapy support, behaviour support, learning support and religious guidance by our esteemed Imams.
REFERENCES
Education (Accreditation of Non-State Schools) Act 2017
ACNC Regulation 2013
Corporations Act 2001/Associations Incorporation Act 1981 (choose relevant Act)
Board Code of Conduct
Financial Policies in relation to contracts and tendering
HR Policies
Australian International Islamic College Equal Employment Opportunity (EEO), Discrimination, Harassment and Workplace Bullying Policy Australian International Islamic College Student Bullying Policy · Australian International Islamic College Child Protection Policy · Australian International Islamic College Student Code of Conduct · Australian International Islamic College Employee Code of Conduct · Australian International Islamic College Complaints Handling Policy · Australian International Islamic College Privacy Policy
LEGISLATION
Disability Discrimination Act 1992 (Cth)
Disability Standards for Education 2005 (Cth)
Anti-Discrimination Act 1991 (Qld)
Education (Accreditation of Non-State Schools) Act 2017(Qld)
Education (Accreditation of Non-State Schools) Regulation 2017(Qld)
PREFACE
The Commonwealth Disability Discrimination Act 1992 (DDA)1 makes discrimination against people on the grounds of disability unlawful in a wide range of areas of public life, including education. Similar provisions also exist in the Queensland Anti-Discrimination Act 1991.
The Queensland Education (Accreditation of Non-State Schools) Act 2017 prescribes ‘the school’s educational program and student welfare processes’ as an accreditation criterion and makes it mandatory for all schools to have written processes about students with disabilities.
In particular, schools must have written processes for identifying students with disabilities, and for devising an educational program, ‘specific to the educational needs of those students with a disability, that complies with relevant anti-discrimination legislation’.
The objects of these Standards are:
to eliminate, as far as possible, discrimination against persons on the ground of disability in the area of education and training; and
to ensure, as far as practicable, that persons with disabilities have the same rights to equality before the law in the area of education and training as the rest of the community; and
to promote recognition and acceptance within the community of the principle that persons with disabilities have the same fundamental rights as the rest of the
(1 ) It is unlawful for an educational authority to discriminate against a person on the ground of the person’s disability:
by refusing or failing to accept the person’s application for admission as a student; or
in the terms or conditions on which it is prepared to admit the person as a
It is unlawful for an educational authority to discriminate against a student on the ground of the student’s disability:
by denying the student access, or limiting the student’s access, to any benefit provided by the educational authority; or
by expelling the student; or
by subjecting the student to any other
(2A) It is unlawful for an education provider to discriminate against a person on the ground of the person’s disability:
by developing curricula or training courses having a content that will either exclude the person from participation, or subject the person to any other detriment; or
by accrediting curricula or training courses having such a
This section does not render it unlawful to discriminate against a person on the ground of the person’s disability in respect of admission to an educational institution established wholly or primarily for students who have a particular disability where the person does not have that particular disability.
To comply, an education provider must make ‘reasonable adjustments’ to accommodate a student with a disability. An adjustment is a measure or action taken to assist a student with a disability to participate in education and training on the same basis as other students. An adjustment is reasonable if it does this while taking into account the student’s learning needs and balancing the interests of all parties affected, including those of the student with the disability, the education provider, staff and other students.
A provider is also required to comply in relation to its obligation to put in place strategies and programs to prevent harassment and victimisation. That is, it must ensure that staff and students know not to harass or victimise students with disability, or students who have associates with a disability, and must take reasonable steps to ensure that staff and students know what to do if harassment or victimisation occurs.
Consistent with the DDA, an education provider does not have to comply with a requirement of the Standards to the extent that compliance would cause ‘unjustifiable hardship’. The provider may consider all costs and benefits, both direct and indirect, that are likely to result for the provider, the student and any associates of the student, and any other persons in the learning or wider community, including:
costs associated with additional staffing, the provision of special resources or modification of the curriculum
costs resulting from the student’s participation in the learning environment, including any adverse impact on learning and social outcomes for the student, other students and teachers, and
benefits deriving from the student’s participation in the learning environment, including positive learning and social outcomes for the student, other students and teachers, and any financial incentives, such as subsidies or grants, available to the provider as a result of the student’s participation.
In assessing whether an adjustment to the course or program in which the student is enrolled, or proposes to be enrolled, is reasonable, the provider is entitled to maintain the academic requirements of the course or program, and other requirements or components that are inherent in or essential to its nature.
There is no requirement to make unreasonable adjustments. The concept of unreasonable adjustment is different from the concept of unjustifiable hardship on the provider. In determining whether an adjustment is reasonable the school may consider any effect of the proposed adjustment on anyone else affected, including the education provider, staff and other students, and the costs and benefits of making the adjustment. The specific concept of unjustifiable hardship is not considered. It is only when it has been determined that the adjustment is reasonable that it is necessary to go on and consider, if relevant, whether this would nonetheless impose the specific concept of unjustifiable hardship on the provider.
More information about the DDA, including the Measures for Compliance with Standards can be accessed at: http://www.dest.gov.au/NR/rdonlyres/FC997C1A-EC40-4B51-8CB4- B58E498034D0/4591/Disability_Standards_for_Education_2005.rtf
IMPLIMENTATION
Enrolment2
The Australian International Islamic College’s enrolment policy is inclusive of all students. The criteria for enrolment are clearly set out in the application for enrolment form, including how decisions are made with regard to priority in the enrolment process. Where the number of places available is limited, priority is decided as follows:
Religious or philosophical affiliation
Siblings
Children of old scholars
Date of receipt of application
It is important to us that we, as a school, can meet the educational needs of each child. For this reason, all parents are required to complete the questions attached to the school enrolment form which facilitate the enrolment process and enable us to determine the resources required to meet each individual student’s needs.
If a child has special education needs, parents/caregivers are asked to sign a permission form which allows the school to collect information from specialist personnel who may have information to assist in meeting the needs of their child. Specialist personnel may include the child’s previous school, disability agencies, medical and allied health professionals.
The collection, use and disclosure of information about a child is protected by the provisions of the School’s Privacy Policy, a copy of which can be obtained from our website or from school reception
Who should be considered for special provision?
Any student who has a specific educational need may be considered for special provision including students:
With disabilities such as those of a sensory, motor or neurological nature
With learning difficulties
For whom English is an Additional Language or Dialect (EAL/D)
With short term impairments such as glandular fever or fractured limbs
Measures that the education provider may implement to enable the prospective student to seek admission to, or apply for enrolment in, the institution on the same basis as a prospective student without a disability include measures ensuring that:
information about the enrolment process addresses the needs of students with disabilities; and is accessible to the student and his or her associates; and; is made available in a range of formats depending on the resources and purposes of the provider and within a reasonable timeframe; and
enrolment procedures are designed so that the student, or an associate of the student, can complete them without undue difficulty; and
information about entry requirements, the choice of courses or programs, progression through those courses or programs and the educational settings for those courses or programs is accessible to the student and his or her associates in a way that enables the student, or associates, to make informed choices.
Who are gifted and/or talented
With life circumstances that impact on equitable assessment
Who stem from refugee backgrounds
Identification
The level of specialist educational support required by students with disabilities is identified through the Student Support Plan process. This includes referrals from teachers to the Specialised Needs Action Committee (SNAC), the collection of information from parents or caregivers at interview, possibly completion of a parent-student questionnaire and consultation with specialist personnel, including the School’s support teacher.
The collation of this information will help ascertain the student’s need for:
Physical access- equipment, building modification
Personal care
Health care management – medication, emergency procedures
Communication
Specific teaching
Based on the information gathered, the Principal or delegated staff member will make a preliminary assessment of the student’s curriculum support needs, and the school’s ability to meet these needs.
At this time the Principal, or delegated staff member, will meet with parents/caregivers to discuss the outcomes of the information-gathering process and to present the educational program the School can offer. This discussion may involve:
the student, if appropriate
special education advisers from Independent Schools Queensland
agency representatives
therapists, counsellors, other professionals
an advocate
an
It is possible at this time that the enrolment will not proceed because parents form the view that the school cannot meet their child’s needs, or the school can demonstrate that the enrolment will cause unjustifiable hardship.
Education Program
On confirmation of enrolment, parents will receive in writing an outline of the support the school can offer the student in order for them to access the curriculum successfully.
The Student Support Plan will include such matters as:
A: the basis for the comprehensive collection of the information about the needs of students with disabilities. A list of the information collected and the significance of the information to the formation of the Support Plan.
B: the documentation of curriculum/assessment modifications and issues related to behaviour management, liaison with parents and outside agencies, as appropriate. It will outline resource requirements, including facilities and equipment, evacuation and emergency procedures, reporting requirements, and training requirements for staff or others who work with the student.
C: the development of Health Care Plans for students with health support needs.
The Student Support Plan will be reviewed at the end of each semester and at this time parents will be requested to meet with the Principal, or delegated representative, in order to discuss the progress of their child.
FLOW CHART
(Taken from: Students with Disabilities: Enrolment Guidelines for Independent Schools, SA Independent Schools Targeted Programs Authority Inc., Adelaide: Hyde Park Press)
RELATED DOCUMENTATION
Enrolment procedures
Anti-Discrimination statement Privacy Policy
Anti-Bullying Policy Code of Conduct
Disability Discrimination Act 1992
http://www.comlaw.gov.au/ComLaw/Legislation/ActCompilation1.nsf/0/C3380D1AC643D437CA257 68E0011A400?OpenDocument
Disability Standards for Education 2005
http://www.comlaw.gov.au/ComLaw/Legislation/LegislativeInstrument1.nsf/0/4B28EE956766891FC A256FCC0004EF81?OpenDocument
PURPOSE
Australian International Islamic College is committed to the safety and welfare of its students, families and staff. The purpose of this policy is to allow for the thermal screening and early detection of persons who present with a fever. This policy has been developed in response to the global COVID-19 pandemic and is designed to improve the site safety at AIIC.
SCOPE
The policy applies to board members, employers, employees, volunteers, parents/guardians and students, contractors, and people visiting the school site; and describes the process undertaken upon entry to the AIIC campus, how the information is used and stored, as well as a person’s right to refuse screening
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed: Annually Next Review Date: October 2024 |
This policy may be updated or revised occasionally. The College will not notify you each time the Policy is changed. |
Privacy:
Under the Privacy Act 1988 (Cth) (Privacy Act), the Australian International Islamic College is bound to protect your privacy. We will not unnecessarily store nor disseminate the information gathered for any purpose other than that which is outlined in this policy. In the event of a confirmed case of COVID-19, or another communicable disease, the thermal readings of staff, students and visitors may be provided to an approved authority.
Thermal Screening Procedure
Upon presentation at an AIIC campus, every individual will be asked to present for a thermal screen. This will involve
Standing a safe 5 m from the person administering the screen
Presenting the exposed forehead for a contactless read of body temperature
Having your name, date and temperature recorded
What happens if an elevated temperature is recorded?
If during the screen a temperature of above 37.50C is recorded, this is noted as a fever. You will be asked to either
Leave the campus immediately Or
Wait in an isolated room for 15 min and have a second screen
If a staff member or student records a fever (first or second screen), you will be asked to remain at home until you are well, and/or have a medical clearance to return to school.
What if I do not consent to a thermal screen?
If you are a member of the public, or a parent and you refuse a thermal screen, you will be asked to leave the campus, and alternative arrangements will be made for you to communicate with the College through contactless means
If you are a staff member and you do not consent to being screened, you will be asked to fill in a declaration form, stating your objection to being screened, as well a declaration that you are well, have not come into contact with anyone known or suspected of having a communicable disease, or anyone who has recently travelled overseas. This declaration will be kept on file
If you are a student and you do not undergo a thermal screen, you will be asked to return home and engage with our Remote Learning option.
What happens to my personal information?
The information retained will be
Your name
Date
Thermal reading Or
A tick to indicate a reading below 38oC or a cross to indicate a fever (at your request)
UNIFORM & PERSONAL APPEARANCE
POLICY & PROCEDURE
PURPOSE
Australian International Islamic College is a Muslim School for boys and girls. Our Values are based on our Islamic ethos and particularly emphasise the principles of learning, creativity, self-confidence, respect, integrity and service. It is important that all members contribute to a respectful environment by upholding the College expectations.
Students are expected to reflect the conservative, professional nature of the College. Dress and personal appearance are of particular importance at all times when students represent AIIC College in the wider community.
SCOPE
This policy applies to all students enrolled at AIIC, across all campuses and includes when they are representing the College off campus. This policy also applies to students when they are in College uniform travelling to and from College
Approved By: Principal Contact: Principal & Head of School Date Approved: October 2023 | Status: Approved Reviewed: Annually Next Review Date: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
COLLEGE UNIFORM
AIIC is a uniform school and it is an expectation that students wear the full and correct uniform at all times. This means that parents are responsible for providing a clean, well fitting uniform that is free from damage and conforms to our uniform standards
All College uniforms are available for purchase from School Locker
FORMAL UNIFORM
The formal uniform is the default uniform, and is worn by students for most of the College days. Formal uniform is required for all College events, including excursions unless explicitly instructed otherwise.
All secondary students should be in full formal uniform for daily Salah. Boys are expected to have their shirts tucked in at all times.
For Secondary students, the College blazer is a required component of the formal uniform from Year 7 in Term 2 and Term 3
HPE UNIFORM REQUIREMENTS
Students may wear their HPE uniform when participating in timetabled HPE classes and extra- curricular sport.
Primary students may wear HPE uniform on the day that they have scheduled classroom HPE. If primary students have after-school sport, they are to change into their HPE uniform after school.
For Secondary students, they are to change into their HPE uniform in the break immediately before their HPE class. Where a student ahs HPE in P1 or P2, they may arrive in HPE uniform, but must change into formal uniform at morning tea. Where a student has HPE in P5, they must change into HPE uniform after Salah, and they may travel home in HPE uniform.
HIJAB
All female students are to wear a hijab at AIIC. It is an expectation that Secondary students wear their hijabs correctly all day, and that they wear a white undercap only. Primary and secondary hijabs are available from School Locker.
HATS
Students must wear a school hat for all outdoor activities. These are available through School Locker and are compulsory for HPE and Sport. “No hat no play” rule will be strictly enforced in the school. Students without a hat are directed to sit in the shade.
SHOES
Plain black leather school shoes with a distinct heel (no joggers), are to be worn with the formal uniform. Shoes for HPE /Sport may be any pair of plain black or white sandshoes/joggers. Shoes must be clean at all times.
Boys are to wear dark socks with their formal pants and may wear white sports socks with their sports uniform. Girls may wear white socks or tights with their formal shoes and white sports socks with their sports shoes
JEWELLERY
The only jewellery permitted for both girls and boys is a watch. Girls who have pierced ears may wear a pair of plain studs or sleepers. Earrings are only worn in the first hole.
Facial piercings are not permitted for any student.
MAKE-UP
Make-up and nail polish are not permitted and are not to be worn to school. Tinted sunscreen is not permitted.
BLAZERS
Blazers are compulsory for all students in Years 7 to 12. They are to be worn to and from school during Term 2 and Term 3, at formal school functions, and at school services and College Assemblies throughout the year.
HAIR CUTS
It is an expectation that boys hair meet the strict College expectations. This means that
Hair is to be all the same length
“fade” haircuts, tracks or hair that is short on the sides, but long on top are not permitted
Hair must not be so long that it can touch the eyebrows, tope of the ears or the collar
Students who present at school with an unacceptable haircut, or who are in need of a haircut will be given a letter, and a reasonable time to remedy the situation. If the haircut is not fixed, students will be sent home until such time that the haircut is appropriate.
EXPECTATIONS
Students whose appearance is contrary to the neat, conservative nature of the AIIC standard may be sent home until such time as their appearance meets the expectations of the College, and assurances have been received from the student, and his or her parents, or guardians, that appropriate dress and personal appearance standards will be maintained.
PURPOSE
This policy exists to encourage the reporting of corrupt, illegal or other undesirable conduct at Australian International Islamic College It outlines how individuals can appropriately make disclosures about these matters, and how Australian International Islamic College will protect those individuals from detrimental consequences.
SCOPE
Australian International Islamic College Board, Officers, Workers, Contractors and Service Providers, Other Persons associated with the school, including students and parents.
REFERENCES
Australian Standard AS8004-2003 Whistleblower Protection Program for Entities
Code of Conduct Policy
POINT OF CONTACT
College Board
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed: Annually Review Date: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Definitions
Eligible Whistleblower1– Who qualifies for protection?
A Whistleblower who is eligible for protection is an individual such as an officer, employee, service provider or associate (or their relative) who is or has been in a relationship with Australian International Islamic College and who brings a Disclosable Matter to the attention of the school under this policy.
Disclosable Matter2 – What kind of disclosures can be made under this policy?
A disclosure is eligible for protection if it relates to actual or suspected conduct within Australian International Islamic College that is:
misconduct, or an improper state of affairs or circumstances in relation to Australian International Islamic College
contravention of the Corporations Act 2001
conduct that represents a danger to the public or the financial system
an offence against any other law of the Commonwealth that is punishable by imprisonment for 12 months or more.
Eligible Recipients3 – To whom should a disclosure be made?
Disclosures qualify for protection if they are made to eligible recipients. Those belong to the following categories of persons:
a senior manager of Australian International Islamic College
the Whistleblower Investigations Officer of Australian International Islamic College
an auditor, or a member of an audit team conducting an audit of Australian International Islamic College
Disclosures made to a legal practitioner for obtaining legal advice or legal representation are also protected.
Under exceptional circumstances, the law makes provisions for whistleblowing disclosures to professional journalists4 and members of parliament. These are called “emergency disclosures” and “public interest disclosures”; however, they require strict adherence to prescribed processes before being made to qualify for protection5.
Detriment6
This policy seeks to prevent Whistleblowers from Detriment, which includes the following:
dismissal of an employee
injury of an employee in his or her employment
1 Corporations Act 2001 (Cth), section 1317AAA
2 Corporations Act 2001 (Cth), section 1317AA (5)(c)
3 Corporations Act 2001 (Cth), section 1317AAC
4 Corporations Act 2001 (Cth), section 1317AAD (3)
5 Corporations Act 2001 (Cth), section 1317AAD
6 Corporations Act 2001 (Cth), section 1317ADA
alteration of an employee’s position or duties to his or her disadvantage
discrimination between an employee and other employees of the same employer
harassment or intimidation of a person
harm or injury to a person, including psychological harm
damage to a person’s property
damage to a person’s reputation
damage to a person’s business or financial position
any other damage to a
Policy Statement
Australian International Islamic College is committed to maintaining and promoting high standards of integrity, governance and ethical behaviour within the organisation by people at all levels, starting with the governing body, the principal, and senior management. Australian International Islamic College is, therefore, encouraging the reporting of wrongdoing through appropriate channels.
Australian International Islamic College is committed to complying with the applicable laws and practices included in the Corporations Act 2001 and Australian Standard AS8004-2003 Whistleblower Protection Program for Entities.
All Australian International Islamic College employees and associates have a responsibility to help detect, prevent and report instances of suspicious activity or wrongdoing.
Whistleblower Investigations Officer
The Principal is appointed as a Whistleblower Investigations Officer and will investigate the substance of the complaint to determine whether there is evidence in support of the matters raised or to refute the report.
The Whistleblower Investigations Officer can be contacted by the following means:
email: // include relevant contact information here //
phone:
in person:
anonymously:
Whistleblower Protection Officer
The Principal is appointed as a Whistleblower Protection Officer and will safeguard the interests of the Whistleblower in terms of this policy and any applicable legislation and standards. The Whistleblower Protection Officer will be readily accessible by all staff and will have direct, unfettered access to independent financial, legal and operational advisers as required.
The Whistleblower Protection Officer can be contacted by the following means:
0435775095
In person
The responsibilities of the Whistleblower Protection Officer and Whistleblower Investigations Officer will not reside in the same person. They should operate, and be seen to operate, independently of
each other and should act in such a way that they discharge the two quite separate functions independently of each other.
Reporting
Australian International Islamic College is committed to providing a safe, reliable and confidential way of reporting any Disclosable Matters.
A report under this Policy can be made if individuals falling into the category of Eligible Whistleblower have reasonable grounds to suspect that Disclosable Matters have taken place.
A report can be made to any of the following persons, noting it may depend on the matter and the person who is the subject of the matter:
Principal
Board Chair
other Eligible Recipients as defined
At any stage, a person in the list above can be skipped if that person is the subject of the report or if the Whistleblower has another reason to believe that the person is not likely to deal with the report properly. While reports can be made anonymously if preferred, this may affect the ability to investigate the matter properly and to communicate with the Whistleblower about the report.
Investigation
Investigation processes will vary depending on the precise nature of the conduct being investigated. The purpose of the investigation is to determine whether or not concerns are substantiated, with a view to rectifying any wrongdoing uncovered to the extent that this is practicable in all the circumstances.
The investigation will be thorough, objective, fair and independent of the Whistleblower and anyone who is the subject of the Disclosable Matter. The investigation will also have proper regard to the principles set out in the Australian Standard AS8004-2003 on Whistleblower Protection Program for Entities.
The Whistleblower will receive feedback regarding the investigation arising from their report, subject to considerations of the privacy of anyone who is the subject of the Disclosable Matter and standard confidentiality requirements.
Protections
The Australian Securities & Investment Commission (ASIC) provides general information about protections available to whistleblowers.
At Australian International Islamic College, a Whistleblower will not be disadvantaged by having made a report. This includes not being disadvantaged by way of dismissal, demotion, any form of harassment, discrimination or current or future bias (see definition of “Detriment” above). This protection extends to the Whistleblower’s colleagues and relatives.
If reprisals are taken or are claimed to have been taken against a Whistleblower, the Whistleblower Protection Officer will investigate the matter and recommend appropriate action be taken. The Whistleblower has a right to make requests through the Whistleblower Protection Officer for positive actions of protection to be taken.
Australian International Islamic College will keep the reporting confidential and secure within the law. It will not disclose the identity of a Whistleblower, nor disclose information that is likely to lead to the identification of the Whistleblower, unless required under law.
Awareness
Australian International Islamic College will ensure that all its officers and employees are aware of this policy in the following ways:
through its induction and continuous training procedures
the Australian International Islamic College’s Staff Code of Conduct includes reference to this policy
WORKPLACE HEALTH & SAFETY
PURPOSE
The purpose of this policy is to outline the Australian International Islamic College governance framework for achieving excellence in health and safety and the protection of the environment in which it operates.
SCOPE
Australian International Islamic College board, all officers, all workers and other persons at the school, including students and parents
RESPONSIBILITY
Principal
POINT OF CONTACT
Workplace Health and Safety Officer
Approved By: College Board Contact: Principal | Status: Approved |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Policy Statement
Australian International Islamic College is committed to providing and maintaining a safe and healthy workplace for all workers (including contractors and volunteers) as well as students, visitors and members of the public. Hazards and risks to health and safety will be eliminated or minimised, as far as is reasonably practicable.
In line with the Work Health and Safety Act 2011 (Qld) and the Work Health and Safety Regulation 2011 (Qld), this means that Australian International Islamic College will ensure, so far as is reasonably practicable:
that the school complies with all legislation relating to health and safety;
to eliminate or minimise all workplace hazards and risks as far as is reasonably practicable;
to provide information, instruction and training to enable all workers to work safely;
to supervise workers to ensure work activities are performed safely;
to consult with and involve workers on matters relating to health, safety and wellbeing;
to provide appropriate safety equipment and personal protective equipment;
to provide a suitable injury management and return to work program
This commitment is in line with Australian International Islamic College responsibility under the Education (Accreditation of Non-State Schools) Regulation 2017 to comply with the requirements of the Work Health and Safety Act 2011.
Definitions
Definitions relevant to this policy include:
Person Conducting a Business or Undertaking
Officer
Dangerous incident
Worker
Responsibilities
Australian International Islamic College acknowledges that a duty under the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011 cannot be transferred or delegated to another person.
Australian International Islamic College also acknowledges that in accordance with the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011:
More than one person can concurrently have the same duty
Each duty holder must comply with that duty to the standard required by the legislation even if another duty holder has the same duty
If more than one person has a duty for the same matter, each person—
retains responsibility for their duty in relation to the matter; and
must discharge their duty to the extent to which they have the capacity to influence and control the matter or would have had that capacity but for an agreement or arrangement purporting to limit or remove that capacity; and
must, so far as is reasonably practicable, consult, cooperate and coordinate activities with all other persons who have a duty in relation to the same matter
The specific roles and responsibilities of a Person Conducting a Business or Undertaking, Officers, Workers and Other Persons are outlined below.
Person Conducting a Business or Undertaking
In its legal role as a Person Conducting a Business or Undertaking, Australian International Islamic College must undertake its role and responsibilities under the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011 as follows:
Australian International Islamic College will ensure, so far as is reasonably practicable, the health and safety of:
Workers engaged, or caused to be engaged by the school; and
Workers whose activities in carrying out work are influenced or directed by the school; while they are at work in the school.
Australian International Islamic College will ensure, so far as is reasonably practicable, that the health and safety of other persons is not put at risk from work carried out as part of the conduct of the school.
Australian International Islamic College will also ensure, so far as is reasonably practicable—
the provision and maintenance of a work environment without risks to health and safety; and
the provision and maintenance of safe plant and structures; and
the provision and maintenance of safe systems of work; and
the safe use, handling and storage of plant, structures and substances; and
the provision of adequate facilities for the welfare at work of workers in carrying out work for the school, including ensuring access to those facilities; and
the provision of any information, training, instruction or supervision that is necessary to protect all persons from risks to their health and safety arising from work carried out as part of the conduct of the school; and
that the health of workers and the conditions at the school are monitored for the purpose of preventing illness or injury of workers arising from the conduct of the school.
Australian International Islamic College will ensure, so far as is reasonably practicable, that the school, the means of entering and exiting the school and anything arising from the school are without risks to the health and safety of any
Australian International Islamic College will ensure, so far as is reasonably practicable, that the fixtures, fittings and plant are without risks to the health and safety of any person.
Australian International Islamic College will ensure the provision of consultation, cooperation and issue resolution in relation to work health and safety as required under the relevant provisions of the legislation
Australian International Islamic College will ensure compliance when reporting notifiable incidents under the relevant provisions of the legislation
Australian International Islamic College governing body must also undertake its role and responsibilities under the Education (Accreditation of Non-State Schools) Regulation 2017 by complying with the Work Health and Safety Act 2011.
Officers
In their legal role as Officers, Australian International Islamic College’s board members, principal and members of the executive leadership team must undertake their role and responsibilities under the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011 as follows:
If Australian International Islamic College has a duty or obligation under the legislation, an officer will exercise due diligence to ensure that the school complies with that duty or obligation.
Due diligence includes taking reasonable steps—
to acquire and keep up-to-date knowledge of work health and safety matters; and
to gain an understanding of the nature of the operations of Australian International Islamic College and generally of the hazards and risks associated with those operations; and
to ensure that Australian International Islamic College has available for use, and uses, appropriate resources and processes to eliminate or minimise risks to health and safety from work carried out as part of the conduct of the school; and
to ensure that Australian International Islamic College has appropriate processes for receiving and considering information regarding incidents, hazards and risks and responding in a timely way to that information; and
to ensure that Australian International Islamic College has, and implements, processes for complying with any duty or obligation of the school under the legislation; and
to verify the provision and use of the resources and processes mentioned
Workers
In their legal role as Workers, employees of Australian International Islamic College contractors and subcontractors and their employees, employees of a labour hire company who has been assigned to work in the school, outworkers, apprentices, trainees, students gaining work experience and volunteers, must undertake their role and responsibilities under the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011 as follows:
take reasonable care for his or her own health and safety; and
take reasonable care that his or her acts or omissions do not adversely affect the health and safety of others; and
comply, so far as the worker is reasonably able, with any reasonable instruction that is given by Australian International Islamic College to allow compliance with the legislation; and
co-operate with any reasonable policy or procedure of Australian International Islamic College relating to health or safety at the school, that has been notified to
Responsibilities of Others at the School
In their legal role as Other Persons at the school, board members, students, parents and visitors, must undertake their role and responsibilities under the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011 as follows:
take reasonable care for his or her own health and safety; and
take reasonable care that his or her acts or omissions do not adversely affect the health and safety of others; and
comply, so far as the person is reasonably able, with any reasonable instruction that is given by Australian International Islamic College
Implementation
Implementation under the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011
In practice, Australian International Islamic College commitment to protecting workers and other persons against harm to their health and safety means that it will implement the following measures in line with the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011:
A risk management process
Provide information, training, instruction and supervision
Provide a process for consultation, cooperation and issue resolution Further details of these measures are provided below.
Risk management process
Australian International Islamic College Risk Management Policy provides further guidance on the process and approach to managing risks at the school.
Provide information, training, instruction and supervision
In accordance with the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011, Australian International Islamic College will ensure that appropriate information, training, instruction and supervision is provided to workers to enable them to perform their work without risk to their health or safety, as far as is reasonably practicable.
This information, training, instruction and supervision will be suitable and adequate, having regard to:
The nature of the work carried out by the worker; and
The nature of the risks associated with the work at the time the information, training, instruction or supervision is provided; and
The control measures
Australian International Islamic College will ensure, so far as is reasonably practicable, that the information, training and instruction is provided in a way that is readily understandable by any person to whom it is provided.
Australian International Islamic College Risk Management Policy provides further guidance on the information, training, instruction and supervision provided to workers at the school.
Provide for consultation, cooperation and issue resolution
Australian International Islamic College acknowledges its duty to consult, so far as is reasonably practicable, with workers who carry out work for the business or undertaking, who are or are likely to be, directly affected by a matter relating to work health or safety. Where more than one person has a duty for the same matter, each person, must, so far as is reasonably practicable, consult, cooperate and coordinate activities with all other persons who have a duty in relation to the same matter.
Australian International Islamic College will consult with workers in relation to the following health and safety matters in accordance with the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011:
when identifying hazards and assessing risks to health and safety arising from the work carried out or to be carried out by the school;
when making decisions about ways to eliminate or minimise those risks;
when making decisions about the adequacy of facilities for the welfare of workers;
when proposing changes that may affect the health or safety of workers;
when making decisions about the procedures for—
consulting with workers; or
resolving work health or safety issues at the workplace; or
monitoring the health of workers; or
monitoring the conditions at any workplace under the management or control of Australian International Islamic College or
providing information and training for workers; or
when carrying out any other activity prescribed under the relevant When consulting with workers, Australian International Islamic College will ensure:
that relevant information about the matter is shared with workers; and
that workers be given a reasonable opportunity—
to express their views and to raise work health or safety issues in relation to the matter; and
to contribute to the decision-making process relating to the matter; and
that the views of workers are taken into account by Australian International Islamic College
that the workers consulted are advised of the outcome of the consultation in a timely way; and
that records of the consultation process and outcome are retained
Australian International Islamic College Complaints Handling Policy and Procedures provide further guidance on resolving work health and safety issues.
Training
Australian International Islamic College school will train its staff on this policy and any related processes relating to the health, safety and conduct of staff and students on their induction and will refresh training annually or every two years.
Implementing the Processes
Australian International Islamic College will ensure it is implementing this policy and any related processes relating to the health, safety and conduct of staff and students by auditing compliance with this policy and related processes annually.
Accessibility of Processes
This policy and any related processes relating to the health, safety and conduct of staff and students are accessible at aiic.qld.edu.au and will be available on request from the school administration.
Complaints Procedure
Suggestions of non-compliance with this policy and any related processes may be submitted as complaints under Australian International Islamic College Complaints Handling Policy.
Compliance and Monitoring
In line with the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011 and its duties Australian International Islamic College is committed to monitoring the health of workers and the conditions at the school.
Australian International Islamic College has implemented an Incident Reporting Form (copies kept with administration) which requires workers and other persons to report any hazards or incidents resulting in potential or actual harm to health and safety. Australian International Islamic College will regularly monitor, collate and report on hazards and incidents in accordance with the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011.
Australian International Islamic College is also committed to reporting notifiable incidents to Workplace Health and Safety Queensland in accordance with the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2011. Notifiable incidents include the death, serious injury or illness of a person or a dangerous incident, arising out of the conduct of the school.
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed: Annually Next Review Due: October 2024 |
This policy may be updated or revised during the academic year. The College may not notify staff each time the Policy is changed. |
PURPOSE
The purpose of this policy is to ensure that all student, parent and employee complaints are dealt with in a professional, timely, efficient, and effective manner. The policy ensures that the College acts in accordance with all relevant legislative and policy requirements.
SCOPE
This policy applies to all students, parents and employees, including full-time, part-time, permanent, fixed-term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements.
REFERENCES
Policy statement
The Australian International Islamic College views complaints as part of an important feedback and accountability process. The Australian International Islamic College acknowledges the right of students, parents and employees to lodge a complaint when dissatisfied with an action, inaction or decision of the College and the College encourages constructive criticism and complaints. The Australian International Islamic College recognizes that time spent on handling complaints can be an investment in better service to students, parents and employees.
Complaints that may be resolved under this Policy
The Australian International Islamic College encourage students, parents and employees to lodge promptly any concerns regarding sexual harassment, child protection, discrimination, workplace bullying and privacy breaches as well as more general complaints that include areas such as:
Student complaints may be brought by students or by parents on behalf of their children, as appropriate to the circumstances.
Issues outside this policy
The following matters are outside the scope of this policy and should be managed as follows:
with the law and the college’s Child Protection Policy.
Dispute resolution principles
The AIIC is committed to managing disputes according to the following principles:
Responsibilities
The College
The AIIC has the following role and responsibilities:
All parties to a dispute
The complainant and respondent both have the following role and responsibilities:
Employees receiving complaints
Employees receiving complaints have the following roles and responsibilities:
Diagram: Complaints handling process
Implementation
The AIIC is committed to raising awareness of the process for resolving complaints at the college, including by the development and implementation of this policy and related procedures, and via the clear support and promotion of the policy and procedures.
The AIIC is also committed to appropriately training relevant employees (especially senior staff) on how to resolve complaints in line with this policy and the related procedures.
The AIIC will keep appropriate records of complaints, will monitor complaints and their resolution and will report on a high-level basis to the school Board on complaint handling at the school.
The AIIC will act to encourage students, parents and employees to contribute to a professional college culture where complaints are resolved with as little formality and disruption as possible.
PROCEDURE
Complaints handling process Receive and record
Determine if the complaint is a legitimate complaint or an issue or enquiry.
It is not a complaint when a student, parent or guardian: requests information e.g. about the College service or policy; requests a change in a service or requests a new service from the College; makes suggestions for improving a service from the College; expresses a concern about a situation in the College; or provides feedback on the performance of the College.
Record the complaint. Complaints from students, parents and guardians must be recorded in the College’s complaints register. Complaint records must be secure to ensure protection of privacy. Relevant details of the complainant, the complaint and desired outcome, must be recorded. Information recorded must be objective and factual. Complaints about the Principal, complex complaints and requests for internal review are to be forwarded to the Director of Colleges and must be recorded by the complaints receiving officer in the Board complaints register.
Assess
Assessing a complaint involves: clarifying the problem; identifying causes and impacts; gathering information; and talking to relevant employees.
Decide solution. Solutions include, providing explanations and reasons; suggesting a compromise; implementing specific actions; referring the complainant to a different process; or making improvements.
Wherever possible, complaints must be resolved immediately at the point where the complaint is received. When resolved, the complaint is updated in the register and closed.
Communicate
Communicate to the complainant the process used, progress made, outcomes decided and the reasons for the decision.
Close (or forward)
If resolved, close the complaint record. Record the outcome, including action to be taken and communications with the complainant. Then close the record. If unresolved, forward to a senior employee.
Response times
While every attempt will be made to promptly initiate a response and resolve complaints, the time required to resolve a complaint will depend on the nature and complexity of the complaint, as well as employee availability.
As a guide:
Receipt of written complaints or written requests for a review must be acknowledged by the receiving College or office as soon as possible.
These guiding timeframes apply during college terms. Additional time may be required if a complaint from a student, parent or guardian is submitted toward the end of a college term or outside of college academic terms.
The principal must ensure these timeframes are communicated to students, parents and guardians to ensure understanding of the time required by the College to resolve complaints.
Complaints that identify a potential or actual breach of legislation may be subject to specific timeframes.
Internal reviews
Internal reviews are only undertaken when a complainant submits a written request for a review to the principal. An internal review assesses the merits of the:
The result of the internal review will either:
The principal will review the complaint resolution of a college employee
When a complainant submits to the principal a written request for a review of a college employee’s resolution or process used, the principal must perform the internal review and communicate the result to the complainant.
The Director of Colleges will review a complaint resolution of a principal
When a complainant submits to the principal a written request for a review of a principal’s resolution or process used, the Director of Colleges must coordinate the internal review in consultation with the Board and, if required, School Operations. A nominated Board delegate communicates the result to the complainant.
Complex complaints
A complaint is complex when it raises several distinct matters or significant system-wide issues; requires legal advice or advice from an external third party; involves an issue that is notifiable under legislation; or requires the involvement of School Operations.
The principal must liaise with the Director of Colleges on complex complaints. If required, the Director of Colleges liaises with the School Operations to determine capacity and appropriate action.
Complaints about a Senior Leader must be forwarded to the Principal and Director of Colleges.
Awareness
As per section 7(3)(a) of the Regulation, the college will inform staff, students and parents of its processes relating to complaints management in communications to them and it will publish these processes on its website.
PURPOSE
Australian International Islamic College is bound by the Australian Privacy Principles contained in the Commonwealth Privacy Act. This statement outlines the privacy policy of the school and describes how the school uses and manages personal information provided to or collected by it.
SCOPE
The policy applies to board members, employers, employees, volunteers, parents/guardians and students, contractors, and people visiting the school site; and describes the type of information the school collects, how the information is handled, how and to whom the information is disclosed, and how the information may be accessed.
RERFERENCE
Australian Privacy Principles
Privacy Act 1988 (Cth)
Child Protection Policy
Disabilities Policy
Approved By: College Board Contact: Principal Date Approved: October 2023 | Status: Approved Reviewed | Annually Next Review Due: October 2024 |
This policy may be updated or revised from time to time. The College will not notify you each time the Policy is changed. |
Exception in Relation to Employee Records:
Under the Privacy Act 1988 (Cth) (Privacy Act), the Australian Privacy Principles do not apply to an employee record held by the employing entity. As a result, this Privacy Policy does not apply to Australian International Islamic College’s treatment of an employee record, where the treatment is directly related to a current or former employment relationship between AIIC and employee.
Policy
This Privacy Policy sets out how Australian International Islamic College (referred to in this policy as “AIIC” or “the school”) manages personal information provided to or collected by it. AIIC is bound by the Australian Privacy Principles contained in the Privacy Act. AIIC may, from time to time, review and update this Privacy Policy to take account of new laws and technology, changes to AIIC’s operations and practices and to make sure it remains appropriate to the changing school environment.
What kinds of personal information does the School collect and how does the School collect it?
The type of information AIIC collects and holds includes (but is not limited to) personal information, including health and other sensitive information, about:
students and parents and/or guardians (‘Parents’) before, during and after the course of a student’s enrolment at the School:
name, contact details (including next of kin), date of birth, gender, language background, previous school and religion;
parents’ education, occupation and language background;
medical information (e.g. details of disability and/or allergies, absence notes, medical reports and names of doctors);
conduct and complaint records, or other behaviour notes, and school reports; information about referrals to government welfare agencies;
counselling reports;
health fund details and Medicare number;
any court orders;
volunteering information; and
photos and videos at school
job applicants, staff members, volunteers and contractors:
name, contact details (including next of kin), date of birth, and religion;
information on job application;
professional development history;
salary and payment information, including superannuation details;
medical information (e.g. details of disability and/or allergies, and medical certificates);
complaint records and investigation reports;
leave details;
photos and videos at school events;
workplace surveillance information;
work emails and private emails (when using work email address) and Internet browsing history
other people who come into contact with the School including name and contact details and any other information necessary for the particular contact with the
Personal Information you provide:
AIIC will generally collect personal information held about an individual by way of forms filled out by parents or students, face-to-face meetings and interviews, emails and telephone calls. On occasions people other than parents and students provide personal information.
Personal Information provided by other people:
In some circumstances AIIC may be provided with personal information about an individual from a third party, for example a report provided by a medical professional or a reference from another school.
How will the School use the personal information you provide?
AIIC will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected by you, or to which you have consented.
Students and Parents
In relation to personal information of students and parents, AIIC’s primary purpose of collection is to enable AIIC to provide schooling to students enrolled at the school, exercise its duty of care, and perform necessary associated administrative activities, which will enable students to take part in all the activities of the school. This includes satisfying the needs of parents, the needs of the students and the needs of AIIC throughout the whole period the student is enrolled at the School.
The purposes for which AIIC uses personal information of students and parents include:
to keep parents informed about matters related to their child’s schooling, through correspondence, newsletters and magazines
day-to-day administration of AIIC
looking after student’s educational, social and medical wellbeing
seeking donations and marketing for AIIC
to satisfy AIIC’s legal obligations and allow the school to discharge its duty of In some cases where AIIC requests personal information about a student or parent, if the information requested is not provided, AIIC may not be able to enrol or continue the enrolment of the student or permit the student to take part in a particular activity.
On occasions information such as academic and sporting achievements, student activities and similar news is published in School newsletters, magazines, website and social media platforms, this may include photographs and videos of student activities such as sporting events, school camps and school excursions. The School will obtain permissions [annually]
from the student’s parent or guardian (and from the student if appropriate) if we would like to include such photographs or videos in our promotional material or otherwise make this material available to the public such as on the internet.
Job applicants, Staff Members and Contractors
In relation to personal information of job applicants, staff members and contractors, AIIC’s primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be.
The purposes for which AIIC uses personal information of job applicants, staff members and contractors include:
in administering the individual’s employment or contract, as the case may be
for insurance purposes
seeking donations and marketing for the School
to satisfy the School’s legal obligations, for example, in relation to child protection
Volunteers
The School also obtains personal information about volunteers who assist AIIC in its functions or conduct associated activities, such as alumni associations, to enable AIIC and the volunteers to work together.
Marketing and Fundraising
AIIC treats marketing and seeking donations for the future growth and development of the school as an important part of ensuring that AIIC continues to provide a quality learning environment in which both students and staff thrive. Personal information held by AIIC may be disclosed to organisations that assist in the school’s fundraising, for example, the AIIC’s Foundation or alumni organisation or, on occasions, external fundraising organisations.
Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
If you would like to opt-out of direct marketing please contact the email the school administration at admin@aiic.qld.edu.au.
Who might the School disclose Personal Information to and store your information with?
AIIC may disclose personal information, including sensitive information, held about an individual for educational, legal, administrative, marketing and support purposes. This may include to:
another school or staff at another school
government departments (including for policy and funding purposes)
medical practitioners
people providing educational, support and health services to the School, including specialist visiting teachers, coaches, volunteers, counsellors and providers of learning and assessment tools
assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN)
people providing administrative and financial services to AIIC;
recipients of School publications, such as newsletters and magazines
students’ parents or guardians
anyone you authorise AIIC to disclose information to
anyone to whom we are required or authorised to disclose the information to by law, including child protection laws.
Sending and Storing Information Overseas
AIIC may disclose personal information about an individual to overseas recipients, for instance, to facilitate a school exchange. However, AIIC will not send personal information about an individual outside Australia without:
obtaining the consent of the individual (in some cases this consent will be implied)
otherwise complying with the Australian Privacy Principles or other applicable privacy legislation.
AIIC may use online or ‘cloud’ service providers to store personal information and to provide services to AIIC that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may be stored in the ‘cloud’ which means that it may reside on a cloud service provider’s server which may be situated outside Australia.**
Sensitive Information
In referring to ‘sensitive information’, AIIC means: information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, philosophical beliefs, sexual orientation or practices or criminal record, that is also personal information; health information and biometric information about an individual.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is required by law.
Management and Security of Personal Information
AIIC ‘s staff are required to respect the confidentiality of students’ and parents’ personal information and the privacy of individuals. AIIC has in place steps to protect the personal information AIIC holds from misuse, interference and loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records.
Data Breaches
It will be deemed that an ‘eligible data breach’ has occurred if:
there has been unauthorised access to, or unauthorised disclosure of, personal information about one or more individuals (the affected individuals)
a reasonable person would conclude there is a likelihood of serious harm to any affected individuals as a result
the information is lost in circumstances where:
unauthorised access to, or unauthorised disclosure of, the information is likely to occur
assuming unauthorised access to, or unauthorised disclosure of, the information was to occur, a reasonable person would conclude that it would be likely to result in serious harm to the affected individuals.
Serious harm may include serious physical, psychological, emotional, economic and financial harm, as well as serious harm to reputation.
What must the school do in the event of an ‘eligible data breach’?
If AIIC suspects that an eligible data breach has occurred, it will carry out a reasonable and expedient assessment/investigation within 30 days.
If such an assessment/investigation indicates there are reasonable grounds to believe an eligible data breach has occurred, then AIIC will be required to lodge a statement to the Privacy Commissioner (Commissioner). Where practical to do so, the school entity will also notify the affected individuals. If it is not practicable to notify the affected individuals, AIIC will publish a copy of the statement on its website, or publicise it in another manner.
Exception to notification obligation
An exception to the requirement to notify will exist if there is a data breach and immediate remedial action is taken, and as a result of that action:
there is no unauthorised access to, or unauthorised disclosure of, the information
there is no serious harm to affected individuals, and as a result of the remedial action, a reasonable person would conclude the breach is not likely to result in serious harm.
Access and Correction of Personal Information
Under the Privacy Act, an individual has the right to seek and obtain access to any personal information which AIIC holds about them and to advise AIIC of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally be able to access and update their personal information through their parents, but older students may seek access and correction themselves.
To make a request to access or to update any personal information AIIC holds about you or your child, please email the school administration at adm@aiic.qld.edu.au. AIIC may require you to verify your identity and specify what information you require. AIIC may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, AIIC will advise the likely cost in advance. If we cannot provide you with access to that information, we will provide you with written notice explaining the reasons for refusal.
The School will take reasonable steps to ensure that any personal information is accurate, up to date, complete, relevant and not misleading.
Consent and Rights of Access to the Personal Information of Students
AIIC respects every parent’s right to make decisions concerning their child’s education. Generally, AIIC will refer any requests for consent and notices in relation to the personal information of a student to the student’s parents. AIIC will treat consent given by parents as consent given on behalf of the student and notice to parents will act as notice given to the student.
As mentioned above, parents may seek access to personal information held by AIIC about them or their child by contacting the School Administration via email at adm@aiic.qld.edu.au. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the AIIC ‘s duty of care to a student.
The School may, at its discretion, on the request of a student grant that student access to information held by AIIC about them, or allow a student to give or withhold consent to the use of their personal information, independently of their parents. This would normally be done only when the maturity of the student and/or the student’s personal circumstances warrant it.
Enquiries and Complaints
If you would like further information about the way AIIC manages the personal information it holds, or wish to make a complaint about AIIC’s breach of the Australian Privacy Principles please contact the AIIC Principal on principal@aiic.qld.edu.au. AIIC will investigate any complaint and will notify you of the making of a decision in relation to your complaint as soon as is practicable after it has been made.
**If applicable
APPENDIX 1
Standard Collection Notice
1 The School collects personal information, including sensitive information about students and parents or guardians before and during the course of a student’s enrolment at the School. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the School to provide schooling to students enrolled at the school, exercise its duty of care, engage in marketing/fundraising and perform necessary associated administrative activities, which will enable students to take part in all the activities of the School.
Some of the information we collect is to satisfy the School’s legal obligations, particularly to enable the School to discharge its duty of care.
Laws governing or relating to the operation of a school require certain information to be collected and disclosed. These include relevant Education Acts, and Public Health and Child Protection* laws.
Health information about students is sensitive information within the terms of the Australian Privacy Principles (APPs) under the Privacy Act 1988. We may ask you to provide medical reports about students from time to time.
The School may disclose personal and sensitive information for educational, legal, administrative, marketing and support purposes. This may include to:
other schools and teachers at those schools;
government departments (including for policy and funding purposes);
medical practitioners;
people providing educational, support and health services to the School, including specialist visiting teachers, coaches, volunteers, and counsellors;
providers of learning and assessment tools;
assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN);
people providing administrative and financial services to the School;
anyone you authorise the School to disclose information to; and
anyone to whom the School is required or authorised by law, including child protection laws, to disclose the information.
Personal information collected from students is regularly disclosed to their parents or guardians.
The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Further information about the School’s use of on online or ‘cloud’ service providers is contained in the School’s Privacy Policy.**
The School’s Privacy Policy, accessible on the School’s website, sets out how parents or students may seek access to and correction of their personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the School’s duty of care to a student, or where students have provided information in confidence. Any refusal will be notified in writing with reasons if appropriate.
The School’s Privacy Policy also sets out how parents and students can make a complaint about a breach of the APPs and how the complaint will be
The School may engage in fundraising Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the School’s fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.
On occasions information such as academic and sporting achievements, student activities and similar news is published in School newsletters and manes, social media and AIIC website this may include photographs and videos of student activities such as sporting events, school camps and school excursions. The School will obtain permissions [annually] from the student’s parent or guardian (and from the student if appropriate) if we would like to include such photographs or videos in our promotional material or otherwise make this material available to the public such as on the internet.
We may include students’ and students’ parents’ contact details in a class list and School directory.^
If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why.
* As appropriate
** If applicable
^ Schools may wish to seek specific consent to publish contact details in class lists and School directories
APPENDIX 2
Alumni Association Collection Notice
AIIC Alumni Association may collect personal information about you from time to time. The primary purpose of collecting this information is to enable us to inform you about our activities and the activities of AIIC and to keep alumni members informed about other members.
We must have the information referred to above to enable us to continue your membership of AIIC Alumni Association.
As you know, from time to time we engage in fundraising The information received from you may be used to make an appeal to you. It may also be used by AIIC to assist in its fundraising activities. If you do not agree to this, please advise us now.
AIIC Alumni Association may publish details about you in on social media and AIIC website. If you do not agree to this, you must advise us now.
The School’s Privacy Policy, accessible on the School’s website, contains details of how you may seek access to and correction of your personal information which the School has collected and holds, and how you may complain about a breach of the Australian Privacy Principles.
The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as email services. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Further information about the School’s use of on online or ‘cloud’ service providers is contained in the School’s Privacy Policy. *
If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to the School and why.
* If applicable
APPENDIX 3
Employment Collection Notice
In applying for this position, you will be providing Australian International Islamic College with personal information. We can be contacted at 724 Blunder Road, Durack 4077, admin@aiic.qld.edu.au, 07 3372 1400.
If you provide us with personal information, for example, your name and address or information contained on your resume, we will collect the information in order to assess your application for We may keep this information on file if your application is unsuccessful in case another position becomes available.
The School’s Privacy Policy, accessible on the School’s website, contains details of how you may complain about a breach of the Australian Privacy Principles and how you may seek access to and correction of your personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of Any refusal will be notified in writing with reasons if appropriate.
We will not disclose this information to a third party without your consent unless otherwise permitted.
We are required to conduct a criminal record check regarding whether you are or have been the subject of an Apprehended Violence Order and certain criminal offences under Child Protection law. *
The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as email services. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Further information about the School’s use of on online or ‘cloud’ service providers is contained in the School’s Privacy Policy. *
If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to the School and why.
* If applicable
APPENDIX 4
Contractor/Volunteer Collection Notice
In offering, applying or agreeing to provide services to the School, you will be providing AIIC with personal We can be contacted at 724 Blunder Road, Durack 4077, admin@aiic.qld.edu.au, 07 3372 1400.
If you provide us with personal information, for example your name and address or information contained on your resume, we will collect the information in order to assess your We may also make notes and prepare a confidential report in respect of your application.
You agree that we may store this information for 5 years from date of
The School’s Privacy Policy, accessible on the School’s website, contains details of how you may complain about a breach of the Australian Privacy Principles and how you may seek access to and correction of your personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of Any refusal will be notified in writing with reasons if appropriate.
We will not disclose this information to a third party without your consent unless otherwise permitted to.
We are required to conduct a criminal record check regarding whether you are or have been the subject of an Apprehended Violence Order and certain criminal offences under Child Protection law.*
The School may use online or ‘cloud’ service providers to store personal information and to provide services to the School that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider’s servers which may be situated outside Further information about the School’s use of on online or ‘cloud’ service providers is contained in the School’s Privacy Policy. *
If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to the School and why.
* If applicable
Child Protection Policy
Purpose: | The purpose of this policy is to provide written processes about – (a) how the school will respond to harm, or allegations of harm, to students under 18 years; and (b) the appropriate conduct of the school’s staff and students to comply with accreditation requirements. | |
Scope: | Students and employees, including full-time, part-time, permanent, fixed term and casual employees, as well as contractors, volunteers and people undertaking work experience or vocational placements at Australian International Islamic College. | |
Status: | Approved | Supersedes: Version November 2023 |
Authorised by: | School Governing Body | Date of Authorisation: 01 February 2024 |
References: | · Child Protection Act 1999 (Qld) · Education (General Provisions) Act 2006 (Qld) · Education (General Provisions) Regulation 2017 (Qld) · Education (Accreditation of Non-State Schools) Act 2017 (Qld) · Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) · Working with Children (Risk Management and Screening) Act 2000 (Qld) · Working with Children (Risk Management and Screening) Regulations 2020 (Qld) · Criminal Code Act 1899 (sections 229BB and 229BC) . Child Protection Regulation 2023 (Qld) · Australian International Islamic College Complaints Handling Policy · Australian International Islamic College Complaints Handling Procedure · Australian International Islamic College Child Risk Management Strategy (for the Working with Children (Risk Management and Screening) Act 2000 (Qld)) · Australian International Islamic College Work Health and Safety Policy (for the Work Health and Safety Act 2011 (Qld)) · Australian International Islamic College Child Protection Reporting Form
| |
Review Date: | Annually | Next Review Date: 01 February 2025 |
Policy Owner: | School Governing Body |
Definitions
Health and Safety
The school has written processes in place to enable it to comply with the requirements of the Work Health and Safety Act 2011 (Qld) and the Working with Children (Risk Management and Screening) Act 2000 (Qld).
Responding to Reports of Harm
When the school receives any information alleging ‘harm’[1] to a student (other than harm arising from physical or sexual abuse) it will deal with the situation compassionately and fairly to minimise any likely harm to the extent it reasonably can. This is set out in the school’s Child Risk Management Strategy. Information relating to physical or sexual abuse is handled under obligations to report set out in this policy[2].
Conduct of Staff and Students
All staff, contractors and volunteers must ensure that their behaviour towards and relationships with students reflect proper standards of care for students. Staff, contractors and volunteers must not cause harm to students[3].
Reporting Inappropriate Behaviour
If a student considers the behaviour of a staff member to be inappropriate, the student should report the behaviour to:
DURACK
CARRARA
BURANDA
LOGAN
DARWIN
Dealing with Reports of Inappropriate Behaviour
A staff member who receives a report of inappropriate behaviour must report it to the principal. Where the principal is the subject of the report of inappropriate behaviour, the staff member must inform a member of the school’s governing body[5]. Reports will be dealt with under the school’s Complaints Handling Policy.
Reporting Sexual Abuse[6]
Section 366 of the Education (General Provisions) Act 2006 states that if a staff member becomes aware, or reasonably suspects, in the course of their employment at the school, that any of the following has been sexually abused by another person:
then the staff member must give a written report about the abuse or suspected abuse to the principal or to a director of the school’s governing body immediately.
The school’s principal or the director must immediately give a copy of the report to a police officer.
If the first person who becomes aware or reasonably suspects sexual abuse is the school’s principal, the principal must give a written report about the abuse, or suspected abuse to a police officer immediately and must also give a copy of the report to a director of the school’s governing body immediately.
A report under this section must include the following particulars:
Reporting Likely Sexual Abuse [8]
Section 366A of the Education (General Provisions) Act 2006 states that if a staff member reasonably suspects in the course of their employment at the school, that any of the following is likely to be sexually abused by another person:
then the staff member must give a written report about the suspicion to the principal or to a director of the school’s governing body immediately.
The school’s principal or the director must immediately give a copy of the report to a police officer.
If the first person who reasonably suspects likely sexual abuse is the school’s principal, the principal must give a written report about the suspicion to a police officer immediately and must also give a copy of the report to a director of the school’s governing body immediately.
A report under this section must include the following particulars:
Reporting Physical and Sexual Abuse [10]
Under Section 13E (3) of the Child Protection Act 1999, if a doctor, a registered nurse, a teacher or an early childhood education and care professional forms a ‘reportable suspicion’ about a child “in the course of their engagement in their profession”, they must make a written report.
A reportable suspicion about a child is a reasonable suspicion that the child:
The doctor, nurse, teacher or early childhood education and care professional must give a written report to the Chief Executive of the Department of Child Safety, Seniors and Disability Services (or another department administering the Child Protection Act 1999). The doctor, nurse, teacher or early childhood education and care professional should give a copy of the report to the principal.
A report under this section must include the following particulars:
The following details should be required to lodge any reports:
Responsibilities under Criminal Code Act 1899 (Qld)
The Criminal Code Act 1899 includes two offences that pertain to the failure to report a child sexual offence and the failure to protect a child against a child sexual offence. A child sexual offence is an offence of a sexual nature by an adult against a child under 16 years or a person with an impairment of the mind.
Failure to Report[13]
Under section 229BC of the Code, all adults must report sexual offences against a child by another adult to police as soon as reasonably practicable after the belief is, or ought reasonably to have been, formed. Failure to make a report, without a reasonable excuse, is a criminal offence. This offence applies to all adults inclusive of students 18 years or older, as well as parents/guardians and volunteers at the school. A reasonable excuse not to make a report under the Criminal Code Act 1899 includes that a report has already been made under the Education (General Provisions) Act 2006 (reporting sexual abuse or likely sexual abuse) and the Child Protection Act 1999 (reporting significant harm or risk of significant harm) as per this policy.
Failure to Protect[14]
Under section 229BB of the Code, all adults in positions of power or responsibility within institutions to reduce or remove the risk of child sexual offences being committed must take reasonable steps to protect children in their care from a child sexual offence. A failure to protect is an offence.
Awareness
The school will inform staff, students and parents of its processes relating to the health, safety and conduct of staff and students in communications to them and it will publish these processes on its on-school website, through school newsletters, staff induction, student assembly, student diaries, in enrolment interviews, available from school office [15].
Accessibility of Processes
Processes relating to the health, safety and conduct of staff and students are accessible on the school website and will be available on request from the school administration[16].
Training
The school will train its staff in processes relating to the health, safety and conduct of staff and students on their induction and will refresh training annually[17].
Implementing the Processes
The school will ensure it is implementing processes relating to the health, safety and conduct of staff and students by auditing compliance with the processes annually[18].
Complaints Procedure
Suggestions of non-compliance with the school’s processes may be submitted as complaints under Complaints Handling Policy [19].
Private and Confidential
Report on suspected harm or sexual abuse or likely to be sexually abused.
Date: | ||||
School: | ||||
School Phone: | ||||
School Fax: | ||||
DETAILS OF STUDENT/CHILD HARMED OR AT RISK OF HARM/ABUSE: | ||||
Legal Name: | Details of how to contact the child: | |||
DOB(Age): | Sex Descriptor (Gender): | |||
Year Level: | Cultural Background: | |||
PRIMARY LANGUAGE SPOKEN: | ||||
Does the student have a disability verified under EAP: Yes ☐ No ☐ | Disability Category: | |||
Student’s Residential Address: | Phone: | |||
Student’s Personal Mobile: | ||||
FAMILY DETAILS | ||||
Parent/caregiver 1: | Relationship to Student: | |||
Address (if different from student): | ||||
Phone: (H): | (W): | (M): | ||
Parent/caregiver 2: | Relationship to Student: | |||
Address (if different from student): | ||||
Phone: (H): | (W): | (M): | ||
Is the student in out of home care: Yes ☐ No ☐ | ||||
Are there any Family Court or Domestic Violence Orders in Place? Yes ☐ No ☐ Unknown ☐ | ||||
PERSON ALLEGED TO HAVE CAUSED THE HARM OR ABUSE | ||||
· Adult Family Member · Child Family Member · Other Adult · Student · Other Child · Unknown | ||||
Details of the Harm Reported and the person suspected of causing the harm to the child. (Attached extra pages if necessary). |
Details of any harm and/or sexual abuse to the student – please include: Time and date of the incident; location of the incident; source of information; details of person alleged to have caused the harm or sexual abuse; physical appearance of any injury; immediate and ongoing safety concerns; any disclosures made by student; any previous incidents of harm; behavioral indicators of harm; presence of any medical needs or developmental delays; and if the information relates to an unborn child, the alleged risk to the unborn child.
Please also include the identity of any other person who may be able to give information about the harm to which the report relates.
[1] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(7): the definition of ‘harm’ for this regulation is the same as in section 9 of the Child Protection Act 1999 (Qld)
[2] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(1)
[3] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(1)
[4] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(2) and s.16(3)
[5] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(2)
[6] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(2)(c)
[7] Education (General Provisions) Regulation 2017 (Qld) s.68
[8] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(2)(c)
[9] Education (General Provisions) Regulation 2017 (Qld) s.69
[10] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16 (2)(d)
[11] Child Protection Act 1999 s.13G (2)(a)
[12] See Child Protection Regulation 2023 (Qld) s.4 “Information to be included in reports.”
[13] Criminal Code Act 1899 (Qld) s.229BC
[14] Criminal Code Act 1899 (Qld) s.229BB
[15] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(a)
[16] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(b)
[17] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(c)
[18] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(4)(d)
[19] Education (Accreditation of Non-State Schools) Regulation 2017 (Qld) s.16(5) and s.16(6)