The type of information AIIC collects and holds includes (but is not limited to) personal information, including health and other sensitive information, about:
other people who meet AIIC including name and contact details and any other information necessary for the particular contact with the College.
AIIC College will generally collect personal information held about an individual by way of forms filled out by parents or students, face-to-face meetings and interviews, emails, and telephone calls. On occasions, people other than parents and students provide personal information (refer to the next section, Personal information provided by other people).
The purposes for which AIIC College uses the personal information of students and parents include: • to keep parents informed about matters related to their child’s schooling, through correspondence, newsletters, e-newsletters, and magazines
On occasions, information such as academic and sporting achievements, student activities and similar news is published in School newsletters and magazines, on our intranet, and on our website. This may include photographs and videos of student activities such as sporting events, school camps, and school excursions. AIIC College will obtain permissions annually from the student’s parent and guardian (and from the student if appropriate) if we would like to include such photographs or videos, or other identifying material, in our promotional material or otherwise make this material available to the public such as on the internet.
1. Volunteers the School also obtains personal information about volunteers who assist AIIC College in its functions or conduct associated activities, such as support groups, Parent and Friends Association, and Alumni Associations, to enable AIIC College and the volunteers to work together.
2. Marketing and fundraising AIIC College treats marketing and seeking donations for the future growth and development of the school as an important part of ensuring that AIIC continues to provide a quality learning environment in which both students and employees thrive. Personal information held by AIIC may be disclosed to organizations that assist in the school’s fundraising, for example, the School’s Foundation or Alumni Association. If you would like to opt out of direct marketing, please contact the College at firstname.lastname@example.org
3.Video Surveillance Network the School has an extensive IP-based Video Surveillance Network (VSN) which is used to monitor and record activity for a range of purposes including providing a safe and secure environment for students, staff, and visitors, as well as for protecting the school buildings and assets by deterring incidences of theft and vandalism, both during and after school hours. Appropriate signage has been installed in either the immediate or general vicinity of cameras to advise that cameras are in operation.
4. Security, Storage, and Retention The footage recorded by the cameras are securely stored as digital files within the VSN software and will only be viewed and accessed by authorized people. The footage recorded is stored for a maximum of thirty-one (31) days after which it is programmed to be automatically overwritten unless required by law enforcement authorities. Controlled access to the secured footage is strictly maintained.
5. Disclosure Footage may be disclosed to third parties in accordance with Australian Privacy Principle 6 – use or disclosure of personal information. Circumstances under which footage will be shown to a third party may include.
6.Who might the school disclose Personal Information to and Store Information with? AIIC College may disclose personal information, including sensitive information, held about an individual for educational, legal, administrative, marketing, and support purposes. This may include to:
date: 1st March 2024